Meeting Activities

Meeting Activities

August 21, 2014

Social Media Committee (SMC)
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ISSUE

10:30 AM Welcome and introductions
10:50 AM Minutes

11:00 AM Budget and Expenditures

11:00 AM Review of 2013 Council Communications Report/ Maryland Facebook Policy

11:20 AM SMC Policy Discussion

11:30 AM September Council Meeting Update

12:30 PM Adjournment

NEXT MEETING November 7, 2014 10:30 AM-12-00 PM

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DISCUSSION:

1.  Meeting convened at 10:45 AM

2.  Minutes: Passed unanimously.

3.  Budget: Mackenzie Helton reviewed the budget and how “social media” was paid for in 2013.

The Website, increased videography and sub-titling and growing translations have grown immensely for an item that does not have a grant budget line.

There is no set budget item for social media, costs come from Programming, which will reduce project funding.

4.  2013 Council Communications Report: 64% of Councils use Social Media (SM).

28% of Councils have a SM policy.

90% use Facebook; 60% use YouTube.

These stats accurately reflect Colorado

5.  SM Discussion: Who should set policy guidelines: Council or the SMC?

Overwhelmingly agreed that the Committee should set the policy and bring it to

Council.

Pros and cons of having the ability to post comments on Facebook were debated.

Mary Wuest pointed out that the numbers from Sept. 2013 YouTube viewing was

19 and the latest video from June 2014 had 143 views. Proof that viewership is

rising.

Josh Winkler, Priscilla Carlson and Mary both advocated that people should be

encouraged to post comments to the Website and/or Facebook.

If the staff does not have time to monitor SM, who? An Intern? A paid employee?

6.  Council Meeting Update: Corey will present to Council.

7.  Adjournment: 11:56 AM.

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ACTION/MOTION/CONSENSUS:

1.  Priscilla moved to accept the minutes; Corey Mineo seconded; minutes passed.

2.  Lionel will send members a summary of the 5 Year Plan to keep the use of Social Media focused on the plan.

3.  The Committee decided to keep the Federal definition of Developmental Disability in their deliberations.

4.  Mary volunteered to monitor the YouTube Channel to track monthly views, and length of time the viewers are watching the content.

5.  The Committee will develop a posting policy to present to the Council.

6.  Sue Fager and Lionel will make sure that meetings are posted on Facebook, not only on the Website.

7.  Corey will make a brief presentation at the September Council meeting on the progress of the SMC.

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Present: Patricia Carlson (GTM), Corey Mineo (GTM), Josh Winkler (GTM), Mary Wuest (GTM)

Staff: Sue Fager, Mackenzie Helton, Lionel Llewellyn

Absent: Katherine Carol, Julie Farrar

I: Final/Social Media SF and LL/Minutes/2014/August 21, 2014