SUMMARY MINUTES
BOARD OF SUPERVISORS
707 NEVADA STREET, SUSANVILLE
NOVEMBER 10, 2009
9:15 A.M. CALL TO ORDER
PRESENT: Supervisors Lloyd Keefer, Bob Pyle, Brian Dahle and Jack Hanson; County Counsel Craig Settlemire, County Administrative Officer (CAO) John Ketelsen and Deputy Clerk of the Board Susan Osgood. Supervisor Chapman arrives at 9:17 a.m. Closed session ends at 9:20 a.m.
PUBLIC COMMENT: None.
ANNOUNCEMENT OF CLOSED SESSION: Claims - Claim of Katherine J. Music presented on October 5, 2009.
9:34 A.M. OPENING CEREMONIES: Following the flag salute, the invocation is offered by Chairman Keefer.
ANNOUNCEMENT OF ITEMS DISCUSSED IN CLOSED SESSION: Deputy Clerk of the Board Osgood reports the Board met in Closed Session on: Claim of Katherine J. Music presented on October 5, 2009 – County Counsel Settlemire reports that the Board voted to give notice of a late claim and return the claim.
AGENDA APPROVAL, ADDITIONS AND/OR DELETIONS:
ACTION: Supervisor Chapman requests the meeting be adjourned in memory of Barbara Nagel.
MOVED BY: Hanson SECONDED BY: Dahle UNANIMOUS: Yes
PUBLIC COMMENT: 1) Jim McCarthy (Susan River Fire Protection District - SRFPD): Speaks on Agenda Item C1 regarding changes to the building code; the Chairman notes this item is going to be continued. Reports on research he has done. County Counsel Settlemire: States this agenda item is being brought back to the Board at a later date. Revisions to the ordinance would make it as broad as possible to allow earlier collection of fees. As Mr. McCarthy stated, SRFPD has already adopted their fee structure in a way to have it collected at an earlier date; there needs to be an enabling ordinance mirror the State statute.
2) County Clerk / Recorder Julie Bustamante: 1) Notes there has been a change in policy regarding Fish and Game Code 711.4, the County Clerk is required to collect CEQA filing fees. 2) Reports the Clerk’s Questys program (used for agendas, minutes, resolutions, etc.) is up and running now so agendas and supporting documents will again be available on the website.
UNAGENDIZED BOARD REPORTS: Supervisor Chapman: 1) Reports the first of new Soaring Eagle Blue Star banners honoring the families and active duty military personnel are being installed today. Andy Warren of the UPS Store makes them at a very low cost and Craig Lima and Lassen Municipal Utility District (LMUD) is doing installation; there are 40 names on the list. Appreciates the help of Susanville City Administrator Rob Hill; is grateful for the assistance of Assemblyman Dan Logue who got Caltrans to rush the permit approval for the banners to be installed before Veterans Day. 2) Attended Lassen-Plumas-Sierra Community Action Agency in Susanville; reports on funding allocations. 3) Reports on Planning and Service Area – Area Agency on Aging (PSA 2) meeting; states Lillian Arnold was present and represented the community well. 4) Discusses stimulus dollars that are allocated to the area to support senior programs. 5) Reports on the City of Susanville natural gas issues. 6) Reports on Mental Health Advisory Board meeting. 7) Attended annual Town Hill Safety Task Force annual meeting Oct 28. Discussion held on remaining items o be implemented and dissolution of the commission. 8) Attended Transportation Commission meeting; discussed funding four lane project at Bass Hill; will see if Caltrans can get that done.
Supervisor Hanson: 1) Reports there have been a number of issues regarding the privatization of water in relation to the Sierra Army Depot and Herlong Public Utility District (HPUD). 2) Attended and reports on Lassen County Local Agency Formation Commission meeting; looked at draft of Municipal Services Review (MSR) for some fire districts. 3) Thought November 9, 2009 Transportation Commission meeting was very good; brought out a lot of issues. Blessed the 4 lane project from Susanville to Reno; it would be a balancing act with County maintenance projects; the County would be required to commit future funds from future maintenance projects. 4) Notes he was advised by Supervisor Chapman of the death of a Ravendale resident whose family did not have funds for burial; will contact Deputy CAO for Health and Social Services Kevin Mannel for help.
Supervisor Dahle: 1) Will be attending Veterans Dinner up North for Veterans Day. 2) Attended Transportation Commission meeting. Thought four lane project, if funded, could bring a lot of construction opportunities into the area. Thinks the timing is good and hopes the State comes up with the funding.
Supervisor Pyle: 1) Reports on Eagle Lake tour to see lake level (lowest he’s seen at the Marina) and the dredging at Spalding (one boat launch completed; costs $300,000) and septic ponds at forest service; distributes pictures. 2) Reports on discussions held regarding issue of firemen being able to be licensed to drive fire trucks. Has a call into Senator Cox; trying to get someone up here to get licensed. 3) Designates the following from his discretionary funds: $250 to the Westwood Unified School District to join the Lassen County Athletic League.
Supervisor Keefer: 1) Reports on Transportation Commission meeting; was impressed with thoroughness by the Commissioners. 2) Designates the following from his discretionary funds: $500 to the Milford Community Association.
HONEY LAKE VALLEY RESOURCES CONSERVATION DISTRICT - VACANCIES
ACTION: Appoint John W. Bently to the Honey Lake Valley Resource Conservation District for position of Committee member.
MOVED BY: Hanson SECONDED BY: Dahle UNANIMOUS: Yes
INFORMATION/CONSENT CALENDAR
ACTION: Take the noted action on the following Consent Calendar items:
MOVED BY: Chapman SECONDED BY: Pyle UNANIMOUS: Yes
COUNTY CLERK ITEM - MINUTES
ACTION: Approve Minutes of September 15, 2009.
PRISON TRIAL COSTS ITEMS - PRISON TRIAL COSTS REIMBURSEMENT PROGRAMS
ACTION: Receive and file Recap of CCC Prison and High Desert State Prison Trials Cost Reimbursement Billing for the months of July through October 2009.
MISCELLANEOUS CORRESPONDENCE ITEMS
ACTION: Receive and file the following correspondence:
a. Big Valley Community Alliance, Inc. news and activities report for October 2009.
b. Lassen County Technical Advisory Committee meeting agenda for November 12, 2009 and amended agenda for November 12, 2009.
c. Lassen County Planning Commission meeting agenda for November 4, 2009.
d. Lassen County Mental Health Advisory Board meeting agenda for November 9, 2009.
e. Highway 36 Town Hill Safety Task Force meeting minutes of October 28, 2009.
f. Local Agency Formation Commission of Lassen County regular meeting agenda for November 9, 2009.
PUBLIC HEARING - COMMUNITY DEVELOPMENT- BUILDING DIVISION - CONTINUED FROM OCTOBER 27, 2009
SUBJECT: Consider revisions to Lassen County Building Code, Title 12, to formally adopt the California Building Codes, set forth Building Division and Health Department authorities, reassign grading regulatory responsibilities, allow wood shake construction for additions, encourage connection to public sewers, re-designate the hearing body to act as the Housing Appeals Board, expand permit exemptions, revise and expand department review procedures for permit issuance and revise the language pertaining to fire district fees.
ACTION: No action - staff will bring back in different configuration. The meeting will be re-noticed.
(See Public Comment from Jim McCarthy, Susan River Fire Protection District.)
PUBLIC HEARING - COMMUNITY DEVELOPMENT - ECONOMIC DEVELOPMENT / HOUSING
SUBJECT: 2009/2010 State of California Department of Housing and Community Development (HCD), Community Development Block Grant (CDBG) Planning and Technical Assistance (PT/A) General Allocation Public Hearing.
ACTION REQUESTED: 1) Conduct a public hearing to solicit comments regarding submittal of a PT/A General Allocation grant application to be funded by HCD through CDGB; and 2) Adopt a resolution making an application for the following: analysis of a public safety training facility at Lassen Community College for $30,000; waste water pond maintenance and expansion analysis at the Leavitt Lake Community Services District (CSD) for $10,000; Westwood Fire Department expansion analysis for $10,000; preparation of a scope of work for a comprehensive community development plan in Herlong for $10,000; and/or preliminary feasibility analysis for development of sewer system for the Little Valley CSD for $10,000; authorizing execution of contracts, circulation of Requests for Proposal (RFP) or Requests for Qualification (RFQ) and related documents, if funded.
Assistant Community Development Director Joe Bertotti: The approach in this case was to make sure the request for technical assistance grant did not get to Sacramento after the money was spent; this hearing was noticed in anticipation that the notice of funding availability would be published by November 1; it has not. Requests to continue the public hearing until next week, hoping the funding availability will be published. Presents further information.
ACTION: The public hearing will be continued to November 17, 2009.
COUNTY CLERK - MINUTES
ACTION: Approve Minutes of October 13, 2009.
MOVED BY: Chapman SECONDED BY: Dahle UNANIMOUS: No
AYES: Pyle, Chapman, Dahle, Hanson ABSTENTIONS: Keefer
NOES: None ABSENTEES: None
AGRICULTURAL COMMISSIONER – AGREEMENT
ACTION: Approve Agreement Number: 09-0556 American Recovery and Reimbursement Act (ARRA) Stimulus Project Expedite with the California Department of Food and Agriculture for Noxious Weed Management, in the amount of $158,380 for a two (2) year project, and authorize the Chairman to sign.
MOVED BY: Dahle SECONDED BY: Pyle UNANIMOUS: Yes
BOARD OF SUPERVISORS - LASSEN MUNICIPAL UTILITY DISTRICT (LMUD)
ACTION: Approve letter of support for LMUD's proposed 230 kV transmission line to support renewable energy projects in Lassen County, and authorize the Chairman to sign.
MOVED BY: Pyle SECONDED BY: Dahle
MAKER OF THE MOTION AND SECOND AMEND THE ACTION: The letter should include changes suggested by Supervisor Hanson and CAO Ketelsen.
UNANIMOUS: Yes
COUNTY COUNSEL - MEMORANDUM OF UNDERSTANDING (MOU)
ACTION REQUESTED: 1) Memorandum of Understanding (MOU) regarding Court Security Vestibule Improvements by and between County of Lassen, Lassen Superior Courts, and State of California Administrative Office of the Courts; and 2) Memorandum of Understanding (MOU) regarding Court Computer Server Room Improvements by and between County of Lassen, Lassen Superior Courts, and State of California.
Discussion is held.
ACTION: 1) Approve MOU regarding Court Security Vestibule and authorize the CAO to sign; and 2) Approve MOU regarding Court Computer Server and authorize the CAO to sign.
MOVED BY: Dahle SECONDED BY: Chapman UNANIMOUS: Yes
HEALTH & SOCIAL SERVICES – ADMINISTRATION
SUBJECT: Purchase agreement with CDW Government, Inc. for 15 replacement computers for Health and Social Services Administration, not to exceed $15,734.14.
ACTION: Approve purchase agreement with CDW Government, Inc. for 15 replacement computers for Health and Social Services Administration, not to exceed $15,734.14and authorize the CAO to sign.
MOVED BY: Dahle SECONDED BY: Hanson UNANIMOUS: Yes
INFORMATION FOR THE BOARD
CAO Ketelsen: 1) Would like to schedule a workshop to discuss the General Plan update on Highway 395 with staff, the Visioning Committee and consultants on November 24, 2009.
2) Maurice Anderson has been appointed as Director of Planning and Building; Joe Bertotti has been appointed as Director of Economic Development / Air Quality Control. They are nearing completion on the Human Resources recruitment. Reports Child Support Director Beth Hyde has announced her retirement; will be looking for alternative ways to replace management of that department. 3) Presents information on current water bill legislation; Senate Bill X7-6 is ready for the Governor’s signature; it states the Department of Water Resources (DWR) will be the default water monitoring agency; local agencies will be volunteering to do the monitoring of existing wells and if they do not, DWR will become the default agency and will charge well owners for that responsibility plus there is a penalty to the counties or local agencies. Further discussion is held.
ADJOURNMENT IN MEMORY
There being no further business, the meeting is adjourned at 11:05 a.m. in memory of Barbara Nagel.
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Chairman of the Board of Supervisors
ATTEST:
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Susan Osgood, Deputy Clerk of the Board