Date: October 5, 2016
Minutes of: PSONS Board Meeting
Time: 6:00 pm – 8:00 pm
Location: SCCA, Room G-1006
Bob ChapmanPresident / x / Lynley Fow
President-elect / Heather Freeborne
Treasurer / x / Reiko
Secretary
Sandra Olson
Past president/Membership / x / Nancy
Community Service Comm / Dana
Education Comm. / x / Vacant
Govt Rel Comm
KayLynn
Membership Comm / vacant
Quarterly Ed. / Kathleen Shannon-Dorcy
Research Comm / Mona Stage
Scholarship Comm
Lynley Fow
Symposium / Mary Jo Sarver
Lisa Westmorland
Vendor Relations / x / Angela Knox
Webmaster / x / Kay Walz
Nominating Committee / x
Dennielle Padgett (phoned in)
Symposium chair / Angela Collins
Fundamentals Chair / x
ITEM NO. / TOPIC /
DISCUSSION/ISSUE / DECISION/
RECOMMENDATION/
FOLLOW-UP TASKS /
1 / Announcements / Welcome & Introductions: Angela Collins (first meeting)
2 / Review of Previous Minutes / · Unable to do so, deferred until next meeting / Status: need to get minutes from Reiko
Follow up: will approve to at next meeting
5 / Treasurer Report - Heather / · Report reviewed (uploaded in Dropbox)
· All fees from Fundamentals were collected; discussed what to do in the future when vendors don’t pay happens
· In the future Heather will get form from Mary Jo in order to track who is paying, etc.
· Met with financial analyst – recouping the fees
· Giving more for scholarships
· Paying rent for symposium for next year / Status:
Follow up:
6 / Strategic Plan - Bob / · Have everyone review strategic plan before next meeting
· Focus on one or two items to really target on for the next year / Status:
Follow Up: everyone review the strategic plan; will spend ~20 minutes at next meeting to set top two items
7 / Proposal - Heather / · Setting aside a fund for the board for use when someone has grief or event
· $300 per year, discretionary fund (up to $150 per year/per person) to use to purchase food/flowers/fund; will be report / Status: approved the fund
Follow up:
.
8 / Scholarship Report - Sandra / · Review report from Mona
· Old business – Awarded 6/10 for early career, awarded 4/10 regular; gave 4 (1 outstanding) leadership development
· Increased expenditures over time
· Amendment – SNRC costs more than we had approved, proposal to amend the scholarship fund to accommodate change in registration fee
· 2017 scholarships available now; marketing in process
· ONS in process for developing scholarship process, have reached out to ask us for documents and will send to Mona to review / Status: approved increase in scholarship for SNRC
Follow up:
9 / Fundamentals – Angela C / · Spring 2017 fundamentals: Valley; on April 10, 11, 17, 18, 2017
· Fall Fundamentals – at UW Tower, September 13, 14, 20, 21st
· Reaching out to get another member (possibly Evergreen)
· 152 attendees, review of budget for this past fundamentals / Status:
Follow up: Angela K will post on website with other updates once Angela C sends email with all updates needed
10 / Symposium Committee – Dennielle / · Review reports, moving along; no requests or questions from her / Status: review on your own
Follow up:
11 / Membership - Sandra / · Keeping updated memberships from VC is very difficult with that platform
· Has to go directly to ONS to verify
· Roughly ~800 currently
· Challenging to track, especially with budget
· Role of membership chair in the future. Thoughts for symposium next year (certificates for courses?)
· Funds for symposium committee?
· Are we interested in offering memberships and or ONS gift certificates (online education) at symposium as a give away? Maybe at Fundamentals; discussion of engagement (what we do when no one is watching), element of surprise for whatever we decide to do; working on local membership engagement / Status: think about possible discussion next meeting about membership chair role, fund give away
Follow up:
12 / Board Sponsored Friday Symposium Event - Sandra / · Friday reception afterwards; already happening / Status:
Follow up:
13 / Election Season – Bob & Kay / · President Elect & Secretary
· 1 secretary candidate
· No one for president-elect
· Requirements are in the by-laws (on the board w/in the last two years, member for 3 years) / Status:
Follow up: think about people who may want to be president-elect
14 / Web Casting - Dana / · Proposal postponed officially until later
· Podcasting/webcasting (live) to increase engagement and reach more of our members would need one member at the location to help sign people in, etc.
· No use for pharma company to help connect with someone or help fund it / Status:
Follow up: Dana will work on this for proposal for next meeting
15 / November meeting - Bob / · Possibility of needing to change next meeting: November 2nd
· Education meeting / Status: Canceled November 2nd board meeting (education committee can meet that day)
Next board meeting will be December 7th (Wednesday)
Follow-up: Sandra to plan meeting place for December meeting
16 / Monthly Ed Meeting - Bob / · Heather will be at the meeting this month
· Board member for November: Angela K (SCCA)
· No December ed meeting
· January: Kay? / Status:
Follow-up: