Present: Neal Ausema, Renee Platt, Dawn Ausema, Lori Heminger,Mindy Conley, LeighAnn
Higgins,Darren Rogers, Mike Gesler and Lori Osborn
Absent: Patti Moyer, Keith Moyer, Amy Arends, Melain Tuinstra
Call to Order Neal Ausema - RC
Meeting officially commenced at6:55 PM.
Approval of Agenda Neal Ausema – RC
The agenda was approved.
Approval of Minutes(October 2016) Patti Moyer - Secretary
The Minutes from September 2016 and October 2016 were approved as submitted.
Old Business
None.
.
New Business
- Review of Regular Season: No suggestions were made for improvement.
- Review of 4v4 Tournament: 92 Teams!! 37 Referees!!
**Parking Issues were identified: (locations to park and how to block off non parking areas) Solution: Delegate one person to be in charge of parking for the day and also block off non parking zones.
** Increased need for score tabulators: Solution: Add another person to assist with scoring. Need to have one person dedicated to posting scores on line.
**Volunteers in the tent were not AYSO Approved. Solution: All volunteers involved MUST be Registered AYSO Volunteers.
**No time designated for announcing the Costume Contest Winners. Solution: Designate a time and post this in a visible location for when to announce the winners.
**T-shirts need to be reconciled as to the number sold and the number given out to volunteers.
**Review and teaching of rules for the referees was well attended. This was held one week prior to the tournament.
**Discussed how this is a tournament for the players and “parent volunteers” are not “coaches”.
- Expo (attendance): Board members planning to attend: Neal, Dawn, Mike, Darren, Leigh Ann, Mindy, Lori O, Renee. Uncertain: Melain, Patti and Amy. Conference is scheduled for February 17-19, 2017.
- Gift cards for Coaches: Discussed giving gift cards to the coaches in appreciation for their time and commitment to Grant AYSO. Suggested $10 for VIP, U5, U6, U8 and $20 for U10, U12, U14, and U19. Board Approved purchase of gift cards from Wesco.
Reports
*Treasurer(Leigh Ann – RT). Bills paid: $2500.
Ending Balance: Approx.: 16904.29
*Referee Administrator (Darren Rogers – RRA) Thank you cards and gift cards were handed out to
the referees at the end of the season. Ref training scheduled for 12-3-16 in Cedar Springs for
anyone interested. Newaygo is interested in a Basic Coach and Basic Referee class in January.
Darren will order supplies needed.
*Coach Administrator (Dawn Ausema – RCA) no report
*Child and Volunteer Protection Advocate (Lori Heminger-CVPA) The Board approved the following
volunteer: Bridgette Blakeslee
*Safety Director (Amy Arends – RSD) absent
*Registrar (Renee Platt – RR). Registration dates set for the spring. February 4 and February 25,
2017. Registrations to be held at GADL.
*Field Director: (open)
*Equipment Manager (Melain Tuinstra) absent
*VIP Coordinator: (Mike Gesler): no report
*Adult League: (Keith Moyer): absent.
*Fundraising Coordinator: (Lori Osborn): Will be applying for a FACF grant. All t-shirts ordered for 4v4 were
sold! Ordered 240 shirts for pre-orders, volunteer shirts and ones to be sold.
*Web Master: (Mindy Conley): 4 v 4 tournament page still available for review, but will be coming down
soon. Mindy continues to work on referee pages.
*Volunteer Coordinator: (open)
Adjournment
The November 2016 Regional Board Meeting was adjourned at 8:45 PM.
The next board meeting will be held on January 9, 20176:30 PM, LionHeart Productions.
Respectfully Submitted,
Lori Heminger
CVPA
Grant AYSO 1472