Diegueno Middle School Band Boosters Meeting Minutes
Tuesday, Sept. 18, 2007
Call to Order: Band Booster Chair, Karen Christie, called the meeting to order at 6:40 p.m. at Diegueno Middle School Band Room.
In Attendance: Booster & Committee Members: Karen Christie, Valerie Agnew (temp), Sharon Argus, Connis Goates, Kelley Denman, Sharon Lizerbram, Susan Rees, Cathy Charles, Beth Cates, Mary Jam, and Rebecca Perry
Parents in Attendance: Carol Willing, Amy Bell and Nancy G
Introduction: Karen Christie introduced all members and Mr. Salehi. It was announced that the current student band enrollment is 75 students.
Financial Report: a discussion was held about some outstanding invoices and the need for Excel software. Mr. Salehi reported that he will help sort the invoices and he has district software that the Treasurers can use to reconcile the finances.
New Business: Budget meetings will be held separately from the Band Boosters meeting. There is a carry over of $2000 from last year. It was noted that parents like to see the money they raise spent during the years their kids are at school.
Matching donations were still coming in. If not enough raised during first round, it was suggested that a second mailer go out only to those students whose family hasn’t responded.
Fundraising: What do we need money for?
1. Mr. Salehi’s wish list which includes mallet instruments & woodwinds (see his internet site)
2. community participation, i.e., field trips
3. Sheet music (which is copyrighted and cannot be reproduced by Xerox machines)
4. Uniforms – band director shirts, student band shirts, cummerbunds & bow ties
How do we raise money?
A vote was taken and passed to proceed with Entertainment books as one fundraiser this year. Books would be sold by students to family members and some store selling by small groups of band members was also noted. Future fundraising ideas included: restaurant nights.
Diegueno Band Calendar – no changes are anticipated in the dates set out in the 07-08 calendar. Next up is band rehearsal on Oct. 30 at LCC. Volunteers will be needed to watch band room and get students organized. The performance at LCC on Nov. 2 will need the same number of volunteers. All discussion on other events was deferred to future meetings.
Uniforms - There are enough cummerbunds and bow ties for the first performance of the year. By next performance more will need to be purchased. Band shirts are also needed. Uniform chair may need to recruit help and form a committee. All band shirt reorders should be purchased at current vendor that has all logo information on file. Budget for uniforms will be approved at next meeting. A vote was taken to approve Band Director shirts and was passed.
Summary of Action Items:
1. Mr. Salehi will schedule budget meeting to create 07/08 budget
2. Mr. Salehi and Ms. Christie will work to develop a quorum for future voting
3. Ms. Denman (fundraising chair) will look into developing ideas for more fundraising
4. Ms. Christie and Ms. Jam will work together to get contact information for ordering 80 new band shirts
5. Ms. Christie will research info on ordering new cummerbunds
6. Mr. Salehi will give Ms. Argus Excel program
7. The treasurer will be responsible for collecting and tallying all incoming checks
8. A new secretary for band boosters will be selected.
Meeting Concluded at 7:40 p.m.