Electronic NLIS (Sheep & Goats) Transition Package Saleyards Phase 2

Electronic NLIS (Sheep & Goats) transition package
Saleyards – phase 2

Funding Application Form

Funding details

The Minister for Agriculture, Jaala Pulford, announced on 24 August 2016 that Victoria will transition to an electronic NLIS (Sheep & Goats), from 1 January 2017.

Funding is available as part of a transition package, which provides a program of support to assist industry to transition to an electronic NLIS (Sheep & Goats).

Two phases of funding are available to saleyards:

Phase 1 funding is available to support the cost of planning and designing infrastructure requirements in saleyards, including any essential saleyard modifications. Applications may include the cost of engaging a consultant or project manager to coordinate the project. Successful applicants will need to produce a report outlining the required infrastructure, essential modifications and estimated costs. Applications close 30 June 2017.

Phase 2 funding is available to support the cost of purchasing and installing required infrastructure and undertaking essential saleyard modifications. Applicants for phase 2 funding will need to substantiate their requirement by providing a costed plan that is technically sound, provides value for money and that adequately addresses:

o anticipated risks (for example, equipment redundancy, staff training and saleyard and agent software integration);

o compliance issues (for example, where the agreed ‘action level’ for a mob is not met); and

o data discrepancies (for example, where the solution involves scanning tags more than once).

There are many scenarios associated with trading sheep at saleyards, including but not limited to, store versus prime sales, splitting and boxing of mobs and small consignments arriving and/or leaving in farm vehicles. The application needs to account for the various operating scenarios for the applicable saleyard.

The Department of Economic Development, Jobs, Transport and Resources (DEDJTR), through Agriculture Victoria, is seeking funding applications from, or on behalf of, saleyards for phase 2 funding.

A separate application form must be completed to apply for phase 1 funding.

The electronic NLIS (Sheep & Goats) transition package funding application guidelines provide information on eligibility, how to apply and the process for assessing applications. The guidelines are available at www.agriculture.vic.gov.au/sheepEID or by emailing .

Closing date for phase 2 applications: 31 October 2017 or until funding is fully subscribed

Electronic NLIS (Sheep & Goats) transition package – saleyard phase 1 funding application Page 3 of 9

Summary of funding

Funding is available for specified activities and the purchase of selected types of infrastructure, as described below.

Eligible activities
(phase 1 funding) / Planning and design activities (including engaging a project manager and/or consultant) to develop a costed estimate of infrastructure (including hardware and software) and operational requirements. /
A separate application form must be completed to apply for phase 1 funding.
Eligible infrastructure to meet
regulatory requirements (phase2 funding) / · Readers
· Software and associated data logging and data management equipment
· Auto-drafters and installation
· Essential saleyard modifications may be considered. /
Exclusions / Computers, laptops, phones and tablets.
Maximum funding available / Determined based on assessment against the core criteria.
Level of co-funding required / No co-investment is required for applications that satisfactorily address the core criteria and demonstrate the requested infrastructure is required to meet the applicant’s regulatory requirements.
Who can apply? / Persons operating a public saleyard at which sheep or goats are sold.
An organisation operating on behalf of more than one saleyard.
Conditions of funding / Successful applicants for phase 2 funding need to report against agreed milestones.
Fields marked (*) are mandatory

1. APPLICANT DETAILS

/
* ABN:
:*ABN entity name:
Trading name:
* Registered for GST: / Yes No
* Business address:
* Town / Suburb: / * Postcode: / * State:
* Is your postal address the same as your business address? / Yes No
* Postal address:
* Town / Suburb: / * Postcode: / * State:
* Contact person
Title: / First name: / Last name:
Position:
Telephone: / Mobile: / Fax:
Email:

Electronic NLIS (Sheep & Goats) transition package – saleyard phase 1 funding application Page 3 of 9

2. CURRENT OPERATIONS

Applicant to complete

Detail sheep and goat sales in the 2016 calendar year /
Saleyard (name and location) / Property Identification Code (PIC) / Type of sales routinely conducted
e.g. prime or store / Head sold in 2016, for each sale type
(estimated) / Largest number of head sold in 2016, for each sale type
(estimated) / Average sale lot size for each sale type
(estimated) / Number of selling agents / Percentage drafted into sale lots prior to sale
(estimated) / Percentage received from interstate vendors
(estimated) / Percentage purchased by interstate buyers
(estimated) / Other relevant information
(optional)

Add an additional row for each type of sale

Electronic NLIS (Sheep & Goats) transition package – saleyard phase 2 funding application Page 3 of 9

3. PROPOSAL

/
PROJECT DETAILS /
Project title /
Proposal details
Separate applications must be submitted for each saleyard. Detailed attachments may be provided containing the information specified below. /
· Attach a plan of the saleyard layout
· Detail when and where sheep arrive, where they are drafted into sale lots, where they are sold and where they are taken prior to their departure
· Detail where readers will be placed for the reading of tags, including for stock arriving in farm vehicles
· Detail when, where and how key data (i.e. Property Identification Code (PIC) of consignor, EIDs, number of head, National Vendor Declaration (NVD) serial number and destination PIC) will be recorded and linked. /
· Describe how saleyard software will, where necessary, interface with agent software
· Describe the responsibilities, including timelines for completing activities relating to sale days, for parties involved in the proposal
· Describe the likely scenarios where the ‘Action Level’ following the scanning of a mob at the saleyard may not be met - for example, mobs with missing tags
· Detail, for each scenario, what you plan to do to correct a failure to meet the ‘Action Level’
· Describe how data discrepancies will be resolved, for example, where the solution involves scanning tags on more than one occasion, where a buyer rejects one or more animals in a mob or where mobs from different vendors are mixed
· Describe plans to train agents, saleyard staff and transporters
· Detail the redundancy plan, for example, where a reader fails. /

Small and infrequently used saleyards may propose a funding model that would enable them to engage a scanning contractor for the sheep sales that they conduct. The scope of the role of the contractor needs to be explained, for example, scanning or scanning and data management, along with the contractor’s proposed approach for the saleyard. Quotations from possible service provider(s) should be submitted with details of when contractors can commence scanning sheep at sales.

4. PART A: HARDWARE

/
Description
· Describe the hardware needed to meet Victorian regulatory requirement(s), including supplier, number of units, model(s) selected; and:
o supplier’s warranty
o supplier’s service commitment
o expected tag reading percentage including any relevant studies, and information on the ability of the equipment to withstand exposure to water, expected temperature ranges and routine ‘wear and tear’.
(Not required for saleyards planning to use scanning contractors)

4. PART A: HARDWARE (continued)

/
Budget
Written quotes (three quotes, unless sole supplier) must be submitted with this application. /
Description
include brand and model / Cost
($) (excl GST) / Funding requested
($) (excl GST)
TOTAL