DRAFT
Minutes of the South Luffenham Parish Council Meeting
held on
17thJanuary 2018 at the Village Hall South Luffenham
1/18 Open Forum– Cllrs. Gale Waller and Ken Bool spoke about the Local
GovernmentBoundary Commission for England: RCC Electoral Review.
After the Commission gathered background information, and RCC had put
forward its case for the total number of councillors to be increased. The
Boundary Commission made a recommendation of a Council size of 26 wards.
The Commission then held public consultations on the proposed new ward
boundaries 25 July 2017 – 2 October 2017. RCC, Councillors and local
groups/people were invited to submit proposalson new ward boundaries
supported by evidence of need.
RCC’s response which was approved by Full Council was to increase the
Council size to 28 members in order to achieve greater consistency and
minimise radical changes to current warding patterns. Create a new ward for
Barleythorpe (with 2 county councillors) and minor boundary changes to
Oakham Wards to achieve electoral equality and to add Hambleton to
Martinsthorpe Ward. The public consultation finishes on 19 February 2018.
Barrowden Parish Council had proposed a new ward be created with South
Luffenham, Morcott and Tixover, but this has been rejected by the Boundary
Commission. South Luffenham Parish Council were not asked their opinion
on this proposal and it was agreed that South Luffenham should stay in the
NormantonWard.
Cllr Waller had been asked by residents if anything could be done to prevent
cars parking on the grass verges next to the pedestrian entrance on the
Recreation Ground. Cllr. Waller recommended the Parish Council contact
Mr Dave Brown at RCC to ask for either bollards to be placed there or to have
a survey carried out for other methods of prevention.
Another problem noted by Cllr. Waller was flooding under Moor Lane Bridge,
she contacted Highways who informed her they would send a jetter down to
clear the drains and there has been no more flooding since.
The Clerk was asked to report concerns of flooding on the A6121 and the
Junction of Barrowden Lane.
2/18 Attendance
Parish Councillors: Chairman Victor Bacon; Colin Wright;Susan Sewell;
John Hall;Claudia Cockburn; John Chapman.
County Councillors Gale Waller and Ken Bool attended the meeting.
3/18 Apologies – There were no apologies.
4/18 Minutes of Last Meeting
The Minutes of the last meeting held on15thNovember 2017 had been circulated
and with the agreement of all present were signed as a true record.
5/18 Matters Arising:-
a) Community Response Plan – Cllr Chapman reported he was awaiting
a response from Andrew Murr about observations identified at the table top
exercise held in August.
PC members noted the above.
b) Village e-mail distribution list – Cllr. Chapman was still in talks with the
Barrowden co-ordinators who agreed to South Luffenham joining their
scheme, and it was hoped it could be set up with-in the next four months
after Barrowden had completed changes within their scheme.
PC members noted the above.
c) Vacancy on Parish Council
The Clerk reported no one had shown an interest in the vacancy. Cllr.
Chapman proposed the Council could hold an “Open Meeting” (maybe a
Saturday afternoon) for the village residents to attend to discuss what
they would want for the future of the village, also to see what the
Parish Council and County Council duties are in the community. From this
it is hoped more residents would be interested in becoming a Councillor and
a village plan could be drawn up.
Cllr. Waller said she would give a presentation on the progress of the
St. Georges Barracks Project and the Rutland South Police team could be
invited. Cllrs were asked to send their ideas for the content of the meeting
to Cllr. Chapman who agreed to co-ordinate them.
PC members approved the proposal.
d) Village Sign
Cllr Bacon reported illness and the weather had halted progress being made
on the refurbishment of the Village Sign.
Cllr Bacon will report back at the next meeting.
e) Street sign Poppies
Cllr. Bacon reported the campaign by the British Legion had raised £5,000,
which is an incredible amount for the first one in Leicestershire & Rutland.
The campaign will run again next year and it hoped more residents will wish
to sponsor more poppies for their streets. The campaign will be advertised
in the newsletter and on the website as more information is received.
PC members noted the report.
f) Unofficial Bus Stop Stamford Road
Due to confusion over which side of the road the bus taking children to Kings
School Peterborough was stopping on. Cllr. Waller said she would make more
enquiries into resolving the problems of noise and traffic flow issues.
6/18 Standing Items:-
a) Finance
Retrospective Approval of Payments
Date / ChequeNos. 100 / Payee / Item / Amount
(£) / Budget Head
02/11/17 / 1033 / RCC / Tree
Inspection / 317.63 / D
NEC
08/11/17 / 1034 / M. Waik / P.A Maint.
Strimming / 12.00 / A Play Area
E Mowing
11/11/17 / 1035 / Biffa
Muncipal / Mowing
14/8/-24/10 / 770.40 / E
Mowing
20/11/17 / 1036 / ACR
Computers / Charger / 35.00 / V
Contingency
07/12/17 / 1037 / Colemans / Stationery / 34.19 / Q
Stationery
04/12/17 / 1038 / Digital Isle / Plastic
Ties / 15.00 / V
Contingency
07/12/17 / 1039 / Knights / 2 x lights
For Phone Box / 23.96 / V
Contingency
18/12/17 / 1040 / Augean
Ltd / CTP
Land fill tax / 930.00 / V
Contingency
Monies In
Date / Payment Method / Received From / Amount (£) / Item13/11/17 / Cheque / J. Barney / 7.50 / Allotment Rent
18/12/17 / Cheque / J.Bellamy / 80.00 / Agr. Rent
06/01/18 / Cheque / Western Power / 27.88 / Wayleave
Bank Reconciliation at 17January 18
Balance at Bank: Community Account 2,182.05
Business Saver 8,611.49
Cash in Hand 28.88
Balance 10,822.42
The Budget Review was circulated as meeting Paper B as an additional
Information Sheet for members along withthe:-
Proposed Budget/Precept and Calculations for 2018/19
The Clerk had circulated to all members the financial calculations for a proposed precept budget and precept by the Finance Committee.After a discussion about the NEC proposed budget and the reasons why there was a small reduction in the amount asked forthe PC members approved the proposed budgets and precept for 20018/19 and await final confirmation from RCC.
The Clerk reported the external auditors appointed for the 2017/18 financial
Year are PKF Littlejohn LLP.
A CIL (Community Infrastructure Levy) disbursement of £2,610.00 has been
Received from RCC as a qualifying development had been commenced in the
Parish since March 2016. This money has to be spent on the provision,
Improvement, replacement, operation or maintenance of infrastructure.
Consultation with residents about what they would like to see the money
spent on can be conducted at the proposed Open Meeting.
b) Planning Applications (To view the plans go to or
ask Pat Bellamy at
New Plans
Received From / Address / ItemMrR.Taylor / Cuckoo Lodge Farm / Change of use of land
MrB. Harford / 4 Bellfield / Felling of Sycamore Tree
Mrs E. Walsh / 5a Back Lane / Change of use of annexe
Mr D. Needham / 14 Pinfold Lane / 2+1 Storey Extension
Mr D. Utting-Curtis / 13 Pinfold Close / 2+1 Storey Extension
Mr C. Robson / 9 Stamford Road / 1 Storey Extension
Permissions Granted
Name / Address / ItemMr S. Howe / 8a Gatehouse Lane / Greenhouse/Potting shed
Permission Refused
Name / Address / ItemMr B. Harford / 4 Bellfield / Felling of Sycamore Tree
Mrs E. Walsh / 5a Back lane / Change of use of annexe
Permission Pending
Name / Address / ItemMr R. Taylor / Cuckoo Lodge Farm / Revised entrance plans
(c) Highways:
(i) Cllr. Bacon reported work on the roundabout would begin in February.
Cllr. Chapman asked if a survey on the new design had taken into
consideration Motorcyclists circumnavigation of the roundabout when the
engineers report was submitted. As the report was received back in 2016
Cllr Waller said she would make enquiries for him.
Cllr Chapman also felt the speed in which some motorists were taking the
corner from the A6121 unacceptable, and asked if it could be brought to the
attention of the Highways Department. Cllr. Hall wondered if the corner could
be re-aligned so there was not such a sweeping curve to it, making it more of
a ninety degree angle to turn up, thus slowing traffic down before it turned.
Other problems that have been reported overgrown hedge on footpath A6121,
mud on the road edges – requested the road sweeper to come to the village,
and street name signs needing cleaning and repairing.
(ii) Grass- cutting tenders for 2018/19
Three tenders have been sent out to Biffa Municipal Ltd, Ground Control and
Glendale Ground Maintenance. As yet we have only received one quote back,
as soon as the other two have been received information will be sent to all Cllrs.
for a decision to be made on which quote to accept.
PC members noted the information.
d) Footpaths
Cllr. Cockburn reported the gate on the bridge over the old railway into Pridmore’s
Yard had been repaired, but was unsure whether the stile had been replaced with a
new kissing gate yet.
Cllr. Cockburn said she would make further enquiries
Cllr. Waller said all Land-owners had been sent a letter from RCC asking if all
stiles could be replaced in time with kissing gates. RCC would supply the gates
if Land-owners would erect them.
e) Play-Areas
Cllr. Bacon reported there were just two repairs to complete 1/ Mending or
Replacing two fence posts 2/ Replacing the grass in front of the gate of the
fenced area with astro-turf.
All other safety checks have been completed.
PC members noted the information.
f) Natural Environment Committee :
The minutes of the committee meeting held on November 14th along
with the proposed action plan and budget for the year 2018/19 were
circulated to all Cllrs. as meeting papers D&E.
PC members agreed the plan and budget except for a small
reduction of monies for Pond Close in view of the grant obtained
from Augean South Ltd for reed and silt removal.
.
Trees – Cllr Hall reported he was still waiting for a quote from George Walker.
Tommy Plummer’s quote was for £1,656.00 and all works would be completed
in this financial year.
Two trees are being given to the village, one to go in Jubilee wood, the other
in Pond Close. The small sapling given to the village by the Tree Charter Trust
is being nurtured by Cllr. Hall. An item will be put in the newsletter reminding
residents they can donate trees for Jubilee wood in commemoration of a life
or a celebration etc.
PC members noted the information.
7/18 Correspondence/Meetings
Passed round in folder
RCC Draft Recommendations on the new electoral arrangements.
Leicestershire & Rutland E Bulletin for January 2018.
Wicksteed 100 Years of Play Lorus News
Clerks & Councils Direct LRALC Newlsetter
Local Government Finance Settlement was presented to the House of
Commons and the government intends to defer the setting of referendum
principles (capping) for town and parish councils for three years.
Meetings – St Georges Baracks Project 29th January afternoon & evening
Parish Forum 29th January 2018 7.00pm Catmose.
8/18 Any Other Business
The Clerk was asked if the grit bin on Barrowden Lane could be moved
further down the lane. A suitable site could not be found at present due
to the steepness of the banks. Cllr. Chapman was unaware the grit bins
were for use by residents of the village, an item will be put in the village
newsletter about using the grit in icy conditions.
9/18 Date of next meeting - Wednesday 14thMarch 2018
There being no further business the meeting closed at 9.03pm.