Chairman: D. MatthewsTreasurer: B. ChampionSecretary: L-A. Button

Revel Meeting

19/03/14 at The Rose and Crown

Present:

Dave Matthews, Mandi Smith, Claire Bristow, Steve Thomas

Dean Freestone, Brian Champion, Lori-Anne Button, Omie Flook, Carly Neill

Apologies:

Dean Freestone,Christine Murphy

Absent:

  1. Previous Minutes:

Minutes were agreed to be an accurate record

  1. Matters arising:
  • Puckle Ruck – It was decided that the Kids race be on a different day as it was felt that a Children’s race on the same day was too much for families.
  • Prizes for Runners – It was decided to have mugs as these are £3.20 for 150.
  • It was discussed whether or not to have a medal for the top three winners, it was decided to just have the mugs
  • The Parish Council are doing an Emergency Planning Performance on Revel day and will take up 1 hour of event time!
  • Liability Insurance - £101 - £1m for 500 People, £152 - £2M for 500 People or £202 - £5M for 500 people. It was decided to go got the middle quote.
  • PPC Grant – Grant submitted for Samba band and PA –Awaiting Response
  • Goldfinch Road Garage – Roof needs fixing – However as the Garage is not owned directly be Revel, it was discussed to buy a shipping container so that ALL of Revel’s Assets could be kept in the same place.

ST has requested to be kept informed about the decision regarding the garage.

DM to submit the Grant in November to PPC.

  1. Beer Fest –

Bands for the Beer Fest have been booked:

Friday – Soil Shack and Delonzo G

Saturday – Up the Function and Quiescent (SP) TBC

There are 2 bands per night and there will be a Sponsors Evening on Thursday 12th June.

  1. Correspondence –
  • Pumped and Flaming Feathers booked for Revel events both Acts are doing it for free and request, water and changing Facilities that are lockable for the day. It was agreed to book the meeting room in the village hall as the changing rooms are not suitable.
  • Anna Sharpe has asked if a Dog show on Revel day. It was agreed the Committee needed more information on who would run and clean up the event and where they would go on the field.
  • Street Dance has requested to take part in this year’s Revel – it was agreed they could.
  • Elaine Stone – Sent an Email regarding Walk for Health during Revel week – it was noted.
  1. Revel Day –

12 Pm – Stalls open

12:15 – Majourettes display

12:45 –Race Finish – Bristol Samba

13:30 Opening Ceremony – Bristol Samba

14:15 – Flaming Feathers

15:00 – Emergency Plan

16:00 Pumped

16:30 – Races

17:00 Bands

Marshalls are needed – letter to volunteers to go out BEFORE Easter.

Bunting will be put up W/C 9th June.

Raffle – Prizes and tickets to arrange

ST to Speak to DW with regards to Rubbish Generated on Revel Day

  1. Publicity –

Publicity needs to start going out ready for the Scarecrow competition on the May Day Bank Holiday. A3 Laminated Posters and A4 to go around the Village with events and times for the day and the week.

ST is doing the Beer fest Publicity.

  1. A.O.B

There was none

  1. Revel 2014 Action Tracker

Date Set / Action / Point of contact / By when / Completed Y/N / Notes
07/10/13 / Ideas for Revel Theme / All / 23/10/13 / Yes / Rio Revel
07/10/13 / To discuss Fair prices with provider. / M.Smith / Yes / Booked
07/10/13 / What should we keep for Revel next year? / All / 23/10/13 / Completed / See Minutes 23/10/13
07/10/13 / First aid for Revel 2014 / All / TBD / Awaiting Liability details.
St Johns= £75
07/10/13 / Facebook page passwords / LAB / 23/10/13 / Yes / Omie and Lori are Admin
07/10/13 / Liaise with Martin Smith for website updates / LAB / 23/10/13 / Completed / Minutes, timetable and contacts to go on website
07/10/13 / To speak to Mr Forrester about Revel involvement / CN / 23/10/13 / Yes / Agreed to participate and run a Tag Rugby tournament
23/10/13 / To speak to press and Radio / DF / 08/01/13 / No / No interest
23/10/13 / Remembrance wreath laying / MS and CM / 10/11/13 / Yes / M.Smith laid the Wreath
23/10/13 / To speak to dance troupe about performing at Revel / LAB / 27/11/13 / Yes / Pumped and Flaming Feathers Booked
23/10/13 / To check band status with Elaine Stone / MS / 27/11/13 / Yes / No band booked
23/10/13 / Calendar of events / LAB / 27/11/13 / Yes / Distributed to committee and awaiting upload to Pucklechurch.org
23/10/13 / Parish grant application / LAB / 01/11/13 / Yes / Awaiting response from Pucklechurch Council
23/10/13 / Poster competition for the Primary School / OF / 27/11/13 / Yes / OF has designed a poster for distribution in Feb/March
23/10/13 / Marquee quotes / LAB / 27/11/13 / No / Decided too expensive
23/10/13 / Thank you letter to School / LAB / 13/11/13 / Yes / Received with thanks
23/10/13 / Group letter for approval / LAB / 27/11/13 / Yes / To be distributed
23/10/13 / To ask police about Dog agility for Revel day / DM / 27/13/10 / Yes / Only one dog available and will have to go if there is an emergency
27/11/13 / Ratios for first Aid / BC/DM / 22/01/14
27/11/13 / Constitution re-word / DM / TBD
27/11/13 / ST to speak to MR about Grants applied for / ST / 08/01/14 / No / There were none
27/11/13 / Samba bands quotes / MS / 08/01/14 / Completed
27/11/13 / Majorettes / MS / 08/01/14 / Booked
27/11/13 / Groups perform talents / Meeting / 22/01/14 / No / Decided not to this year
27/11/13 / MW to find out about a Brazilian football school for Revel day / MW / 08/01/14 / No / Not available
27/11/13 / Ask for potential Marshalls for race / Group meeting / 22/01/14 / Letters to be approved and sent
08.01.14 / Ask judges for Bake Off / LAB / 26.02.14 / Ongoing
Letter to be sent
08.01.14 / Check Cider/Beer risk assessments / ST / 26.02.14
08.01.14 / Bake off prizes / LAB / 26.04.14 / Agreed and to buy
08.01.14 / Report from BS on 10 K / DM/BS / 26.04.14
26.02.14 / BC to get Liability quotes / BC / 19.03.14
26.02.14 / Submit Parish Grant for PA system / DM / 13.03.14 / Yes / Awaiting reply
19.03.14 / Grant to PPC in November for Shipping Container / DM / November 2014
19.03.14 / Asset Check of Revel Belongings / LAB / 07.04.14
19.03.14 / Publicity for Revel
A3 Posters / LAB / 30.04.14
19.03.14 / Letters for Marshalls/ Stalls /Parade / LAB / 07.04.14
19.03.14 / Change Children’s Race Day / CN / 30.04.14
19.03.14 / Book meeting room for Dancers on Revel Day / LAB / 07.04.14 / Awaiting Reply
19.03.14 / Respond to AS email and request more Information / LAB / 07.04.14 / Awaiting reply
19.03.14 / ST to speak to DW regards to Revel Day Rubbish / ST / 30.04.14
  1. Revel Meeting Timetable

Date and time / Venue / Agenda
23/10/13,19:30 / Rose and Crown / Plan Revel
27/11/13, 19:30 / Fleur Dy Lis / Book events
08/01/13 / PVSSC / Plan meeting
22/01/14, 19:30 / PSSC / Group Meeting
26/02/14. 19:30 / The Star Inn
19/03/14. 19:30 / Rose and Crown / Change of Date
07/04/14. 19:30 / Fleur Dy Lis / Extra Meeting
30/04/14, 19:30 / PVSSC / Change of date
28/05/14, 19:30 / The Star Inn
11/06/14. 1930 / PSSC / Extra meeting
25/06/14. 19:30 / Rose and Crown / Revel Wrap up
23/07/14, 19:30 / Fleur Dy Lis
27/08/14, 19:30 / PVSSC / Allocation of Funds
TBD / Village Hall / AGM
  1. Any agenda item are to be sent no later than the 25thApril, 2014 for meeting on the 30th April

Revel 20141 | Page