T H E U N I V E R S I T Y O F T E X A S A T E L P A S O

IRP-Project Management Office

Project Charter

Project Charter

Project Title

I. Version History

II. Background/ Description

III. Project Objectives

IV. Cost Management

V. Risks

VI. Communications Management

VII. Success Measures

VIII. Planning Timeline

IX. Project Approvals

I.Version History

ID / Changes / Date created / Author
1.0 / Draft

II. Background/ Description

What history led to this project?

III. Project Objectives

What are the primary objectives of this project?

IV. Cost Management

For projects NOT using the IT management Console for cost tracking:

Costs for this project will be tracked (explain where and how or if any costs will be incurred at all)

For Projects using the IT Management Console use the following statement:

The following is a copy of the estimated budget that has been created for this project in the ITManagement Administrator Database. It will be used as the main tool for tracking the projectbudget at all stages. Resource cost estimates are not included in the database but will be tracked using MS project. The project has been labeled ITxx-xx.

(insert print screen of preliminary cost)

V. Risks

ID / Description / Probability / Impact

VI. Communications Management

Title / Description / Frequency / Format / Recipients
Project Meeting / Internal status updates / Weekly / Meeting / Directors, Project Manager, Project Resources
PMO Delayed Tasks / Report of Delayed tasks from Project Web Access / Weekly on Wednesdays / Email / Project Authority
Team Delayed Tasks / Report of Delayed tasks from Project Web Access obtained by the Managers / Weekly on Tuesdays / Email / Resources who have delayed tasks in the Project
Project Status Report / Report on SPI, CPI and milestone completions / Delays / Monthly / Email / Non-IT Stakeholders and resources

VII. Success Measures

List achievable project goals

VIII. Planning Timeline

Task Title / Estimated Completion Date / Duration
Approve Project Charter
Assign High Level Project outline for involved teams
Compile Team Strategies
Create Draft Project Plan
Create Statement of Work
Approve Statement of Work – Resources and Managers
Baseline and Publish Project Plan

IX. Project Approvals

By signing below you are acknowledging your commitment to the project as a member of the Project Authority team. The Project Authority team ensures project success by utilizing all available resources and working in a coordinated effort alongside the Project Management Office. It is the responsibility of the Project Authority team to provide and maintain accurate goals,strategies and status reports throughout the project, as well as aligning resources, schedules and ensuring a level of commitment to the project from the resources at the time it is required.

Information Technology Project Authority

Title
Name / Signature / Date

Customer Project Authority

Title
Name / Signature / Date

Project Management Office

Title
Name / Signature / Date
Manager
Project Manager

Version 1.01Proprietary and Confidential