CIEP – CHESM End-Of-Contract Evaluation Procedure
Joint Operations (JO)
CHESM End of Contract Evaluation Procedure
Approved 23 May 2007
Version 1.0
Version 1.0. Revised 27 October 2005. 3
Printed 10 November 2010. Uncontrolled when printed.
JO_CHESM_EndOfContractEvaluationProcedure.doc
CIEP – CHESM End-Of-Contract Evaluation Procedure
Contents
Introduction 1
End-Of-Contract Evaluation 1
Plan the Evaluation 1
Conduct the Evaluation 1
Share Evaluation Results and Lessons Learned 2
Document Control Information 2
Document List 2
List of Tables
Table 1: Document Control Information 2
Table 2: Document History 2
Table 3: Document List 2
Version 1.0. Revised 27 October 2005. 3
Printed 10 November 2010. Uncontrolled when printed.
JO_CHESM_EndOfContractEvaluationProcedure.doc
CIEP – CHESM End-Of-Contract Evaluation Procedure
Introduction
The purpose of the end-of-contract evaluation is:
· To formally review the health, environment and safety (HES) performance of a contractor at the completion of the contract
· To capture lessons learned and best practices for improving HES performance of future work and future contractor selection.
In addition, the contractor performance data shall be used to update the contractor qualification database.
This procedure addresses the post-job HES performance evaluation. The interim HES performance evaluation is addressed in the JO – CHESM Work-In-Progress Procedure.
End-Of-Contract Evaluation
The Contract Owner is responsible for conducting the end-of-contract evaluation, and the contracts/supply chain representative is responsible for updating the contractor HES qualification database.
Plan the Evaluation
Based on the anticipated completion of a contract, the Contract Owner and the contractor management representative shall schedule and conduct an end-of-contract evaluation session. The evaluation should be done within one month after the completion of the contract.
The evaluation shall include the following participants:
· Contract Owner
· JO Contractor HES Representative
· JO Onsite Representative
· Contracts/Supply Chain Representative (for qualification and selection learnings)
· Category Manager/Category Specialist
· Contractor Management Representative
· Contractor’s HES Representative
· Contractor’s Onsite Representative
Conduct the Evaluation
The JO – CHESM Interim and Post-Job Evaluation Form shall be used to capture the post-job review. This tool is the same one used for the interim performance review to ensure consistency in addressing the same categories and subjects.
This evaluation shall take into account, but shall not be limited to, the following areas:
· HES performance
· HES management system
· Key results of the contractor’s interim reviews and status of the improvement actions
· Review of incident investigation results and completion of associated action items
· Review of lagging and leading indicators and key performance indicators
· Lessons learned and best practices
· Interaction between JO and the contract firm (communication, support, initiatives, cooperation, etc.)
Share Evaluation Results and Lessons Learned
The Contract Owner shall share the end-of-contract evaluation results and lessons learned with the individual contractor, and shall document significant lessons learned and best practices for sharing with other groups within and Joint Operations. Sharing can be done through Knowledge Management, the GU Community of Practice, or the Contractor Safety Management (CSM) Network. The supply chain representative shall be responsible for updating the contractor HES rating based on the results of the evaluation.
Document Control Information
Table 1: Document Control Information
Description / JO-Specific /Revision Date / 23 May 2007
Next Revision Due / 23 May 2010
Control Number
Table 2: Document History
Version Number / Date / Notes /1.0 / 23 May 2007 / Initial release of Global Upstream process
Document List
The following table provides a list of documents referenced in this procedure.
Table 3: Document List
Attachment Title / File Name /JO – CHESM Interim and Post-Job Evaluation Form /
JO – CHESM Work in Progress Procedure /
Version 1.0. Revised 27 October 2005. 3
Printed 10 November 2010. Uncontrolled when printed.
JO_CHESM_EndOfContractEvaluationProcedure.doc