St. Nicholas Preparatory School

With Montessori Nursery & Reception

Cognita Mission Statement

“Enriching our children to achieve more than they believe they can”

Cognita Values

Excellence

Respect

Integrity

Collaboration

Accountability

St Nicholas Preparatory School Aims

St. Nicholas Preparatory School is an independent schoolpromoting a rich and varied education in which all childrenare valued equally and encouraged to fulfil their potential.

We offer a structured and challenging environment.

Children are rewarded for the highest standards ofbehaviour, effort and academic achievement.

St Nicholas Preparatory School Values

Respect

Equality

Teamwork

Happiness

Celebrating diversity

Shared Responsibilities

All members of staff have shared responsibility to comply with all policies and procedures and most importantly those relating to Safeguarding, Safer Recruitment, Child Protection, Data Protection, Human Resource issues and Health and Safety.

“The job holder’s responsibility for promoting and safeguarding the welfare of children and young person’s for whom s/he is responsible, or with whom s/he comes into contact will be to adhere to and ensure compliance with the relevant Cognita Safeguarding; Child Protection Policy and Procedures at all times. If in the course of carrying out the duties of the role, the job holder identifies any instance that a child is suffering or likely to suffer significant harm either at school or at home, s/he must report any concerns to the School’s Child Protection Officer/Designated Safeguarding Lead or to the Head or indeed to the Regional CEO so that a referral can be made accordingly to the relevant third party services.”

All employees should promote relationships based on mutual respect where all are treated with dignity and fairness promoting equality of opportunity and co-operation.

Effective communication is the responsibility of all staff and inclusive of all appropriate stakeholders (e.g. pupils, colleagues, parents, outside agencies etc).

Additionally all members of the teaching staff should aspire to excellence and, if not already, to become, outstanding teachers. All should comply with the DfE Teachers’ Standards.

JOB SPECIFICATION

Job Title:Marketing & Admissions Assistant

Reporting To:Registrar, Headmistress

Internal Contacts:All school employees, pupils, school support centre

External Contacts:Prospective parents, education establishments, parents, pupils

OUTLINE JOB DESCRIPTION

KEY DELIVERABLES

MAIN RESPONSIBILITIES:

The core purpose of the Marketing & Admissions Assistant is to support the Registrar and the Marketing Manager in the execution of their duties and responsibilities.

a)To be a brand ambassador who understands the School’s particular value proposition, appreciates individual parent and pupil needs in order to effectively sell the School to prospective families.

b)To prepare all admissions materials for prospective pupil events and convert enquiries into firm applications, helping drive new enrolments.

c)To be an excellent data manager and understand how to manage, analyse and develop data reports

d)Develop personal rapport with prospective parents and pupils

e)Conduct pre-visit surveys to gather as much information on specific needs, background and profile of each parent and pupil pre-visit to prepare and tailor the approach

f)Proactively follow up all new enquiries and post-visit, to convert to the next stage of the admissions process and maintain contact with all live enquiries during the admissions process

g)Deliver personalised visit experience to each prospective parent and pupil

h)Conduct 1:1 and group tours of the school and answer parent and pupil queries during post tour consultations

i)Provide post tour feedback on all families to the Head and Registrar

j)Maintain the prospective parents’ Portal and SIMS databases and ensure accurate data-input for all stages of the process

k)Coordinate receipt of all documentation relevant to support a new admission, and maintain admissions file ahead of transfer to school office on enrolment

l)Coordinate and prepare for all new pupil events and taster days

m)Enter all appropriate pupil data on to SIMS

n)Conduct follow-up calls to parents who did not choose St Nicholas Preparatory School to build a body of knowledge on where the school loses pupils to and areas for improvement

o)Complete the transfer of admissions records from St Nicholas for families when they leave

p)Act as brand ambassador and present the school to prospective parents and pupils at recruitment events, open days and information sessions locally

q)Support marketing activity within the school to support the admissions function

r)Support the admissions and marketing team in planning and organising pupil recruitment and marketing events, registering and welcoming parents, ensuring that all required materials are delivered and parents receive excellent customer service

s)Provide necessary Tier 4 Visa support to non-EU applying families as required

t)Supporting the administrative requirements of the Registrarand the Marketing Manager and helping with day to day admin tasks as required

u)To undertake any other duties as directed by the Head in order to fulfil the requirement of the role

v)Provide the Registrar with the monthly forecasting of admissions figures and compilation of ad-hoc reports to the school Senior Leadership Team as required

w)Keep up to date admissions based information on competitor schools including fees, prospectus and open day events

Person Specification:

Candidates should be educated to A’ Level or above and must have excellent spoken and written English also:

Applicants for this role should be able to demonstrate the following qualities and skills:

  • Excellent written and verbal communication skills with a pleasant and confident manner
  • Excellent people skills with the ability to interact confidently in person and on the telephone with different types of people
  • A strong service ethic with the desire to deliver a high standard of customer service within the role
  • Well- presented and of smart appearance
  • Outcome focussed, concerned with results
  • Excellent data entry skills (Sims experience would be an advantage)
  • Strong attention to detail
  • High level of personal organisation skills
  • Good ICT skills (e.g. Word, Access, Excel, PowerPoint)
  • Flexible attitude – as no two days are the same and the workload varies through the school year
  • Social media savvy
  • It is anticipated that the successful candidate will be educated to at least “A” level standard and have experience of working within a sales or customer service environment. The role will be based at St Nicholas Prep School.
  • Affinity with children, parents and all staff

Additionally the post holder must evidence:

  • Enthusiasm
  • Initiative
  • Discretion and integrity
  • Reliability
  • Collaborative approach as well as ability to work independently
  • Ability to work in a fast moving environment managing conflicting demands and priorities therefore efficiency, flexibility and adaptability are essential
  • Perform any other duties, as required regularly or occasionally, to ensure the smooth running of marketing and admissions and the schools.
  • Ensure a thorough awareness and practical application of the policies and procedures for St Nicholas Prep
  • Operate safely in the St Nicholas Prep workplace and at external facilities, maintaining a high standard of Health and Safety practice
  • Behave professionally at all times and maintain confidentiality of information

Training and support will be provided.

Working hours will be 9.00am – 5.00pm, Monday to Friday all year round, as per contract of employment.

Annual leave will need to be taken during school holidays only and the post holder will be entitled to 25 days, excluding bank holidays.

Cognita Schools are committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practice and pre-employment background checks will be undertaken before any appointment is confirmed. Appointment is subject to an enhanced Disclosure and Barring Service (DBS) check for regulated activity (if the candidate has lived in the UK and/or criminal policy checks for all other countries lived or worked in for a period of 3 months or more since the age of 16 (irrespective of whether they worked in those countries).

AM Jan/ 2018

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St Nicholas Preparatory School Ltd. Registered Number 03622490. A member of the Cognita Group of Schools

Registered Office: Seebeck House, 1 Seebeck Place, Knowlhill, Milton Keynes, Buckinghamshire MK5 8FR