Facilitator tick list for Future Energy Landscapes workshop Apreparation

PHASE A workshop (full day) / Session / TICK LIST
Materials for the workshop sessions
Printed timetable with facilitator notes / All
Wide-nib flipchart marker pens / All
Flipchart paper pad / All
Laptop with power supply / All
Audio recorders (if using) / All
USB stick or similar with Powerpoint and CESAR spreadsheet / All
Consent forms (if using) / Hand out on arrival
Payment sheets (if using) / Hand out on arrival
Multi-coloured post-it notes for participants / Hand out on arrival
Identification stickers for participants (if using) / Hand out on arrival
Wide-nib Berol pens or similar for participants / Hand out on arrival
Ground Rules (print A3 or larger if using) / A1
A3 plain paper for the personal maps / B1
Pre-prepared large map of community / B2 onwards
Pre-prepared flipcharts x 3 / D1 & D2
Prompt sheets for Session G1 (CESAR tool) / G1
CESAR tool printed cards and posters / G1
Speakers (for showing CESAR videos) / G1
Other useful things
Gaffer tape (for taping down trailing cables) / All
Extension cables (in case sockets are not conveniently located) / All
Lots and lots of Blu-tac / All
Microphone (if it’s a very cavernous venue like a church) / All
Ensure you have pre-arranged delivery or brought the following with you:
Tea and coffee
Milk, sugar
Biscuits and/or fruit snacks
Cups, plates, cutlery
Lunches (including any special lunches for people with allergies).
THINGS TO CHECK 24-48 hours in advance:
Catering – confirm delivery times
Keys/alarm/access arrangements – ensure the building manager knows you need to arrive at least one hour before the workshop starts, preferably 1.5 hours
Any sundries required (e.g. if you are responsible for washing up and putting away crockery after use, make sure you’ve got detergent, cloths etc).
Attendance – send a reminder email to all registered attendees, reminding them of arrival times etc.

Facilitator tick list for Future Energy Landscapes workshop C preparation

PHASE C workshop (2 hour, evening workshop) / Session / TICK LIST
Materials for the workshop sessions
Printed timetable with facilitator notes / All
Wide-nib flipchart marker pens / All
Flipchart paper pad / All
Laptop with power supply / All
Audio recorders (if using) / All
USB stick or similar with Powerpoint and completed CESAR spreadsheet from PHASE A workshop / All
Cheques for those participants who are being paid their incentives by cheque (if you are using participation incentives) / Hand out on completion of workshop.
Ground Rules (print A3 or larger if using) / A1
Prompt sheets for Session G1 (CESAR tool) / G1
CESAR tool printed cards and posters (in case the group wish to revisit their plan) / G1
Speakers (for showing CESAR videos, in case the group have any questions about the technologies). / G1
Other useful things
Gaffer tape (for taping down trailing cables) / All
Extension cables (in case sockets are not conveniently located) / All
Lots and lots of Blu-tac / All
Microphone (if it’s a very cavernous venue like a church) / All
Ensure you have pre-arranged delivery or brought the following with you:
Tea and coffee
Milk, sugar
Biscuits and/or fruit snacks
Cups, plates, cutlery
THINGS TO CHECK 24-48 hours in advance:
Keys/alarm/access arrangements – ensure the building manager knows you need to arrive one hour before the workshop starts.
Any sundries required (e.g. if you are responsible for washing up and putting away crockery after use, make sure you’ve got detergent, cloths etc).
Attendance – send a reminder email to all registered attendees. Remind them of arrival times, remind them to bring their homework and thoughts about the discussions they had with others, and remind them that incentive payments will be made at the conclusion of this (Phase C) workshop.

Finally – remember to initiate payment as soon as possible after the event for those participants who have given you bank details for their incentives, rather than being paid by cheque.