SUFAC

Meeting Minutes for 5Mar. 2009

I.Call to Order

SUFACChair Tania Galligan called the meeting to order at 5:15pm.

  1. Roll Call
  2. Members Present: Lynsy Beckett, Andy Locke, Sheila Schroeder, Brianna Markowski, Lindsay Acterberg, John Lee, Tessa Pieper, Joe Tyrrell, Jessica Olive, Yue Yang, OFO, SGA Exec., Ron Ronnenberg, Tania Galligan, Matt Kehl, Ryan Conohan
  1. Recognition of Guests – Angela Fuerst- Intervarsity; Andy Kozicki- Ultimate Frisbee; Zach Patterman- Ultimate Frisbee; Kory Krauss- Ultimate Frisbee; Nick Boreen- MENC
  2. Approval of Agenda- Tania entertained the motion to approve the minutes.Matt seconded. Lindsay called the question. Joe acclimated.
  3. Approval of Minutes- Tania entertained the motion to approve the minutes. Jessica seconded. Yue called the question. Andy acclimated.
  4. Reports
  5. OFO: Contingency is $24,863.55 and small org is $1200.00
  6. Senate:Meeting Monday.
  7. SGA Exec:Saturday the Summit occurred. Kervin and Nick went to Madison for a chancellor meeting.
  8. Good Time Programming:Ladies night tonight!
  9. Vice Secretary:Everyone rocked at D-day!
  10. Secretary: Applications were submitted Monday for most improved student organization and most outstanding student organization. We will be discussing the SUF rate. Matt and I approved a Geology club request.
  11. Discussion Items
  1. MENC appeal: Air Force Band: The Air force Band is free and open to everyone; community members, UWGB students, and MENC members. We just need tickets so the Weidner center doesn’t get overbooked. The director who will be retiring has offered to come over and talk with our band and do some lessons. Lynsy asked if the concert was free for both community members and students. Yes, it is a first come first serve basis for the tickets so people don’t have to drive across town. They can just request a ticket when they receive one from the paper. Joe had a problem with this because the main reason this was not approved was because they didn’t charge community members and we have set a precedent with student Seg. Fee money.

Scott Wright: The main problem with the program was that it was seen that it would benefit high school students more. However, we would be able to attend master classes and it would be beneficial for both high school students and college students. He is doing a recital Tuesday night that is open to everyone. The master classes would be occurring Wednesday and that is open to pretty much everyone also. Ellen asked who would be paying for Fort Howard Hall. He was unsure. Matt asked if the honorarium was contracted. It is $500 but I thought that was fairly low, but it is negotiable. Lindsay asked if he was being required to attend the classes by him. No, but some of the professors may require students to because he is so good. Matt asked if this was contracted. No, not yet.

  1. Intervarsity Reallocation Request:There are three conferences that we attend every year and we were allocated money for two of them. We would like the money that was allocated to winter conference be reallocated to the chapter focus week. It is the same amount of money. It is being advertised and is open to all students. Matt asked where it is being located and how many students are expected to attend. I believe it is at Timber Wolf Lodge in Northern Michigan; generally about 15 people attend. Brianna asked if they had fundraised for it. We hadn’t looked into any yet because it is the last week of May.
  2. Phoenix Martial Arts Reallocation Request-In our committed funds we had originally started out with sparring gear and I would like to put that towards the new uniforms. Our uniforms are generally about $60-65 each and we need about 20-25 uniforms. Joe asked if the uniforms would be used every year. I had talked to OFO to have an agreement made and a down payment plan worked out so they are returned in good condition. Andy asked if they only go through Sentry. Yes, there aren’t a whole lot of places that sell uniforms. Lynsy asked where the money would be going. It would go in our account until they left the club and then they would get the money back when it was returned in good condition.
  3. Ultimate Frisbee Request-we are looking to go to a tournament in Steven’s Point May 2 and 3. We are guaranteed to have a minimum of 7 games. We have already been training for 2 weeks and we believe we will be prepared for it. We have all the details covered for transportation, housing, food, etc for the Friday and Saturday we will be staying overnight. We are going to carry a maximum of 32 people both male and female. The date was originally scheduled for April 3 and 4, it is now moved back a month. We are taking 5 state vans and we have 8 hotel rooms. We would be bringing 2 full teams; an A team and a B team. We don’t want to turn anyone down. As far as the cost break down the cost would be less than $15 per student. Brianna asked if the two teams meant that some players would be better than others. Yes, the evaluation process would take a bit more preparation. Matt asked who can play in this. Anyone who signs up can and the more that sign up the more will be put on a waiting list. Matt asked if they plan on doing any advertising. Yes, inside of our club because we are so close to being full.
  4. SUF Rate Presentation-There was a deduction from the Kress reserve so they will be giving us $50,000. One option is that SUFAC would not take anything from their reserve to offset the cost and option B is that SUFAC would take $50,000 from their reserve to offset the costs to students. The difference at the end would be going up. Brianna asked if the $50,000 would come back to SUFAC. No. Joe asked if the $50,000 was a safe amount; could it be a bit safer. Joe didn’t understand why we have to sit on such a large sum of money when there has been talk about money being taken from reserves to offset the economy problem. By budgeting conservatively we could maintain a safe reserve and help students out by minimizing their cost. Jessica asked what would happen if we didn’t get the amount of students we wanted to come in. The money would fill in from our reserve. Andy asked if we take the $50,000 from our reserve could we potentially get that money back. There is still an impact from the Veteran’s getting free tuition. The federal government will pay for their tuition now and they will also have to pay their segregated fees. Be conservative this year and do the offset but don’t go overboard. The segregated fee is not set yet. Lynsy motioned to make it an immediate action item. Andy seconded. Joe called the question. Roll call vote 12-0-0.

Lynsy motioned to approve SUF rate option B. Lindsay seconded. Brianna called the question. Roll call vote passed 12-0-0.

  1. Action Items
  1. SGA Reallocation Request- Matt motioned to approve. Joe seconded. Andy asked what it was for. They decided not to go on their Washington D.C. trip and they would like to have ads for the state election and more money for the New York Times. Joe called the question. Roll call vote 10-0-2.
  2. Phlash TV Reallocation-Andy motioned to approve. Matt seconded. Andy stated that they did their homework. Lindsay called the question. Roll call vote 7-1-4.
  3. French Club-Matt motioned to approve. Brianna seconded. Andy asked what they wanted. Money to cover Victoria Fox and Melanie James. Andy called the question. Roll call vote 10-0-2.
  1. Announcements- The budget letter release date is March 23 by 12 am.Don’t tell people their budgets until the release date when they get their letter.
  1. Adjournment- Joe motioned. Brianna seconded. Joe called the question. Brianna acclaimed. Meeting adjourned at 6:20 pm.

Respectfully Submitted by,

Amanda Hart

SUFAC Administrative Assistant

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