Research & Development Trust Action Group

(R&D TAG)

Meeting 30th April 2014

Notes

Present

Professor Mike Lucock / Associate Director of Research & Chair of the meeting
Dr Abullah Kraam / Associate Medical Director for R&D / Forensic CAMHS Clinical Lead
Rebecca Spencer / Research Management & Governance Manager
Keith Hardcastle / Research Involvement Group (RIG) (service user & carer group)
Helen Carter (notes) / Research Administrator
Professor Nigel Beail / Professional Head of Psychological Services Barnsley
Mark Payne / Senior Clinical Pharmacist/Trust Clinical Research Pharmacist
Richard Clibbens / Nurse Consultant, Older People’s Services Wakefield
Stacey Phillips / Clinical Research Officer
Mark Pinkerton / Clinical Research Officer

Apologies

Dr Nisreen Booya / Medical Director and Lead Director
Julie Hickling / Business Manager, Medical Directorate
Dr Suresh Chari / Consultant Psychiatrist & Associate Director Barnsley
Dr Keith Sands / Associate Director Barnsley
Phil Walters / Inclusion Team Lead
Dr Claudine Van Mechelen / Speciality Doctor
Dr Farhat Uzair / Consultant Psychiatrist
James Corson / Human Resources Representative
Gillian Marley / Clinical Governance Lead
Elizabeth Broadbent / Serious Incidents Manager
Dr Marios Adamou / Consultant Psychiatrist ADHD
Dr Prabhat Mahapatra / Consultant Psychiatrist Wakefield
Emma Polhill / Finance
Simon Plummer / Learning Disabilities Lead
Dr Phalaksh Walishetty / Consultant Psychiatrist
Professor John Playle / Dean of the School of Human & Health Sciences, University of Huddersfield
Twané Celliers / Weight Management Team Leader, Barnsley
Diane Brown / Speech & Language Therapist, Barnsley
Sean McDaid / Nurse Consultant, Dual Diagnosis Wakefield

1/2 Introductions and Apologies

Attendance as above, the agenda was agreed with no items to add.

3 / 4 Notes from last Meeting – accuracy and Matters Arising

The notes are accurate.

Matters Arising:

1. Keith Hardcastle has an interview on 9th May to become a lay member of the Ethics Committee. The TAG wished him luck and hopes his experience and commitment to the RIG and R&D TAG helps him with the interview.

2. Peer Reviewer Role – this needs to be looked at again as there hasn’t been a good response. Mike suggested a specific mail shot and will look to devise a mailing list.

3. Research Excellence Award – the research category was agreed by the EMT last year. The criteria for the awards is still being determined by the Directors so Rebecca is waiting further information on this.

5 R&D TAG Terms of Reference

The Terms of Reference were looked at in detail and various amendments were suggested. To be discussed at one of the R&D business meetings and signed off by Dr Booya once the changes have been agreed.

6 Research Department Update – Rebecca Spencer

Annual Performance Report: this covers the last financial year (April 2013-March 2014). Points to highlight are:

§  The approval target is now 15 days from receipt of a full research application including a submitted Site Specific Information Form (SSI), this is a change from 30 days.

§  The number of participants recruited into research has increased from the previous year and the Department has exceeded the network target of 750 for Portfolio studies, recruiting 917.

§  The marketplace induction stand was very well attended but as this is now ending due to a different approach by the Trust for employee inductions, it was suggested that the communications team may be able to help with a video for the e-learning induction. The RIG may have a lead role on promoting the importance of service user and carer involvement in the research process. It would be useful to know what other departments are doing instead of a marketplace induction stand.

§  In 13/14, SWYPFT has been the highest recruiter to portfolio studies across the Yorkshire and Humber region. It would be helpful to know how the Trust compares with other Trusts for commercial research, this may happen in the future and will be included in future reports when the information is available.

§  The R&D department now do a lot of feasibility work prior to a study being given R&D approval such as, engaging with services, setting a realistic recruitment target and making sure the local research team are clear about their role and ‘research ready’.

§  The R&D department promotes a meaningful range of research opportunities including new treatment and assessment options for patients.

§  Network funding has been maintained at the same budget as last year and a letter has been sent to request further funding.

§  Action Plan for 2014/15 – it was suggested to develop Trustwide Pharmacy support for clinical trials so patients across the whole trust can access any new trial drugs. This could be discussed at an upcoming R&D link meeting in May.

Harmonised Approval Process Pan Yorkshire (HAPPY)

This is a harmonised process for research governance checks and will closely follow the Health Research Authority assessment. The current update is that Round 1 of a Delphi consensus survey has been distributed and completed by Research Departments and relevant partner organisations. Awaiting feedback from this.

Research & Development Intranet Page

This has recently been updated, the internet will also be updated in the near future.

Research & Development Quick Guide

A quick guide for researchers outlining how to gain Trust approval is being developed, this will be a two page leaflet design and will be helpful and concise information on the approval process for researchers.

7 Yorkshire & Humber Clinical Research Network (YH CRN)

Caroline Pickstone has been appointed as Chief Operating Officer and Dr Simon Howell and Dr Alison Layton have been appointed as Clinical Directors on an interim basis.

Partnership Group – Dr Kraam

Dr Kraam attended a meeting in March, he was aware that an annual plan had been submitted which would need to be agreed centrally. The group still feels very much in a transitional stage and the membership needs to be right.

Division 4

Mike had attended a meeting recently where there were impressive presentations on current RCTs from Professor David Cotterell and Professor Simon Gilbody. The RIG were also mentioned during a presentation as part of examples of good practice of service user and carer involvement in research.

8 Research Studies Report Update

Mark Pinkerton and Stacey Phillips attended to update on the portfolio studies:

MIFCOG: There is a possibility that this will cease due to lack of external researcher availability to conduct a vast amount of trial. The study team are working on a solution and a meeting will then be arranged to discuss the viability of the study continuing.

Genetic Variation in Learning Disabilities: Study currently on hold and is seeking funding.

OCTET: This has been very successful and is now in follow up. Recruited 33 participants (target was 8).

ROCHE: First commercial trial which successfully exceeded the recruitment target. This is very promising for future commercial studies as the Trust is more likely to be selected as a site by other commercial sponsors.

First Steps: The first round of recruitment was very poor, however a new process was put in place for the second round and recruitment was much more successful and run smoother.

ALTO: Certain arms to the study have now been closed by the study team therefore although the study has recruited well it is possible the target will not be achieved.

Rebecca is currently looking to find new portfolio studies to be set up and recruit in 2014/15.

9 Research Bids and Collaborations – Mike Lucock

SMART bid to Health Foundation: This bid got through to the second round but did not receive funding.

ENRICH: Enhanced Discharge from Impatient to Community Health Care – this is led by Dr Steve Gillard from St Georges University London, it is still going through final stages of reviews so Mike will update on the outcome at a future meeting.

Physical health of people with serious mental illness: Dr Andrew Clifton, University of Huddersfield, is working on a literature and scoping review with Hannah Jones from Nottingham University and Mike Lucock. The aim is to develop an RfPB bid in 2015.

BME Bid: This would be a collaboration with Dr Waheed from Manchester University and may explore what the barriers are for black and ethnic minority communities accessing IAPT services. Lubena Mirza and Wajid Khan have started working together on a potential bid.

EMPIRIC: This is a possible future trial led by Professor Simon Gilbody, University of York. It would involve the IAPT and COPD services in Barnsley and is around psychological support offered to COPD rehab patients. Both services are supportive of the project and would be an excellent joint collaboration across Trust services. At this stage the Trust has only expressed interest in principle.

10 Research Involvement Group (RIG) – Keith Hardcastle

Keith attended to update on the RIG meetings since the last TAG. The group now has ten members and this ensures a wide range of views, opinions and perspectives. Researchers who have attended have found the experience and advice invaluable in making their studies good quality.

Keith has represented the RIG for the past year and will now hand over to Wendy Mertens. He thanked the TAG and has enjoyed being part of the meetings commenting that he has been made to feel welcome and his confidence has been boosted. Mike thanked Keith for his valuable contributions to the TAG over the past year.

11 Research Celebration Event on 30/06/2014 – Stacey Phillips

This event is planned to celebrate portfolio and non portfolio research from the previous 12 months, Principle Investigators and Local Collaborators will be invited to join the Research Team for the event to be given a certificate of their contribution to research signed by Dr Booya. Everyone who is involved in a study such as a recruiting clinician, nurses and admin staff will also be posted out a certificate of appreciation for their contribution. This is an exciting event to promote research in the Trust. There will be several short presentations and Mike Lucock agreed to be Chair of the event. It is hoped that the event may be annual and general feedback from attendees will be collected. It will also be covered by Communications who will take pictures on the day.

Details of next Meeting:

Wednesday 30th July 2014

2pm-4pm, MR1 Block 7 Fieldhead Hospital

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R&D TAG Minutes
30.04.2014 /