National Association Of s1

JUNIOR AUXILIARY

OF

LAUDERDALE COUNTY, TN

CONSTITUTION

NATIONAL ASSOCIATION OF

JUNIOR AUXILIARIES, INC.

INCORPORATED MARCH 30, 1978

JUNIOR AUXILIARY OF LAUDERDALE COUNTY, INCORPORATED

ARTICLE I- NAME

THE NAME OF THIS ORGANIZATION SHALL BE THE JUNIOR AUXILIARY OF LAUDERDALE COUNTY, INCORPORATED.

ARTICLE II-PURPOSE AND POLICIES

SECTION 1. PURPOSE

THE PURPOSE OF THIS ORGANIZATION SHALL BE TO ENCOURAGE MEMBERS TO RENDER CHARITABLE SERVICES WHICH ARE BENEFICIAL TO THE GENERAL PUBLIC, WITH PARTICULAR EMPHASIS ON CHILDREN; TO COOPERATE WITH OTHER ORGANIZATIONS PERFORMING SIMILAR SERVICES.

THIS ORGANIZATION IS ORGANIZED EXCLUSIVELY FOR CHARITABLE, EDUCATIONAL, RELIGIOUS, OR SCIENTIFIC PURPOSES WITHIN THE MEANING OF SECTION 501 (C) (3) OF THE INTERNAL REVENUE CODE.

SECTION 2. POLICIES

THE POLICIES OF THE JUNIOR AUXILIARY OF LAUDERDALE COUNTY SHALL BE IN HARMONY WITH THE POLICIES OF THE NATIONAL ASSOCIATION OF JUNIOR AUXILIARIES, INCORPORATED (HEREINAFTER REFERRED TO AS NAJA).

ARTICLE III-FIELD OF SERVICE

THE FIELD OF SERVICE SHALL BE the County of Lauderdale in Tennessee, represented by four towns of Ripley, Halls, Henning and Gates.

ARTICLE IV-MEMBERSHIP

SECTION I. CLASSES OF MEMBERSHIP

A WOMAN WHO IS AT LEAST TWENTY-ONE YEARS OF AGE MAY BE CONSIDERED ELIGIBLE FOR MEMBERSHIP.

THE CLASSES OF MEMBERSHIP SHALL BE AS FOLLOWS:

A.  PROVISIONAL - PROVISIONAL MEMBERS ARE THOSE WHO ARE ENGAGED IN COMPLYING WITH THE REQUIREMENTS FOR ADMISSION TO ACTIVE MEMBERSHIP AND ARE NOT ELIGIBLE TO VOTE OR HOLD OFFICE. PROVISIONAL MEMBERS ARE REQUIRED TO SERVE A TERM OF SIX MONTHS AND TO COMPLETE A PROVISIONAL COURSE WITHIN THIS PERIOD. ONE EXTENSION OF SIX MONTHS MAY BE GRANTED BY THE LOCAL BOARD IN THE CASE OF A PROVISIONAL WHO, FOR UNAVOIDABLE REASONS, IS UNABLE TO COMPLETE THE COURSE WITHIN THE REQUIRED TIME. PROVISIONAL MEMBERS SHALL BE REQUIRED TO COMPLETE PROVISIONAL EDUCATION AND TRAINING IN A MANNER SATISFACTORY TO THE LOCAL BOARD AND IN ACCORDANCE WITH THE ASSOCIATION PROVISIONAL TRAINING MANUAL; SHALL ATTEND AT LEAST 2/3 OF THE REGULAR MEETINGS HELD BY THE CHAPTER DURING THIS PERIOD AND SHALL PAY DUES TO THE CHAPTER. ALL HOURS ACCRUED BY A PROVISIONAL SHALL BE RECORDED AS PROVISIONAL HOURS UNDER EDUCATION. A CHAPTER MEMBERSHIP CARD SHALL BE SENT TO NAJA HEADQUARTERS WITHIN THIRTY DAYS UPON ACCEPTANCE OF THE PROVISIONAL MEMBER.

B.  ACTIVE - ACTIVE MEMBERS ARE THOSE WHO HAVE COMPLETED THE REQUIREMENTS FOR PROVISIONAL MEMBERSHIP AND HAVE BEEN ADMITTED TO ACTIVE MEMBERSHIP BY A TWO-THIRDS VOTE OF THELOCAL BOARD.

THEY SHALL BE ENTITLED TO ALL THE PRIVILEGES AND RIGHTS OF MEMBERSHIP, INCLUDING THE RIGHT TO HOLD OFFICE AND TO VOTE AND ARE RESPONSIBLE FOR CARRYING OUT THE ACTIVITIES OF THE CHAPTER.

(1)  REQUIREMENTS: TO MAINTAIN MEMBERSHIP IN GOOD STANDING, A MEMBER SHALL PAY DUES TO THE ASSOCIATION ANNUALLY, AND SHALL OBTAIN A MINIMUM OF TWENTY-FOUR SERVICE HOURS AND TWELVE EDUCATION HOURS PER YEAR. FOR EDUCATION PURPOSES, CHAPTER MEETINGS SHALL COUNT ONE HOUR EACH. SIX CHAPTER MEETINGS MUST APPLY TOWARD THE ANNUAL EDUCATION REQUIREMENT. OTHER EDUCATION HOURS MAY BE OBTAINED FROM ADDITIONAL CHAPTER MEETINGS, ANNUAL MEETING, AREA MEETINGS, AND CHAPTER/COMMUNITY SEMINARS. ALL HOURS SHALL BE ACCRUED UNDER THE SUPERVISION OF AND IN A MANNER SATISFACTORY TO THE LOCAL BOARD.

(2)  PENALTIES: AN ACTIVE MEMBER FAILING TO FULFILL THE YEARLY REQUIREMENTS FOR MEMBERSHIP FORFEITS THAT YEAR OF WORK ACCREDITED TOWARD ASSOCIATE MEMBERSHIP ELIGIBILITY.

(3)  PRIVILEGES: a. ANY MEMBER WHO, AFTER HAVING SERVED A MINIMUM OF FIVE ACTIVE YEARS AND HAVING PAID TO THE ASSOCIATION A TOTAL AMOUNT EQUAL TO TEN ADDITIONAL YEARS OF CURRENT ASSOCIATION DUES, SHALL BE ABSOLVED FROM FURTHER FINANCIAL OBLIGATIONS. b. AT THE DISCRETION OF THE LOCAL BOARD, A MEMBER MAY BE TEMPORARILY EXCUSED FROM ACTIVE SERVICE.

(4) 

C.  ASSOCIATE - ASSOCIATE MEMBERS ARE THOSE WHO, WHILE SERVING AS ACTIVE MEMBERS IN GOOD STANDING OF A PROVISIONAL OR ACTIVE JUNIOR AUXILIARY CHAPTER, HAVE ACCUMULATED A MINIMUM OF FIVE YEARS OF ACTIVE SERVICE AND WHO DESIRE TO CHANGE MEMBERSHIP CLASSIFICATION. THE MEMBER SHALL PAY ASSOCIATION DUES. AT THE DISCRETION OF THE CHAPTER, AN ASSOCIATE MAY BE ACCORDED ASSOCIATE/ACTIVE STATUS. Associate members wishing to retain the right to vote on new membership may do so by performing twenty-four hours of work per year.

D.  LIFE - LIFE MEMBERS ARE THOSE WHO, AFTER HAVING ACCUMULATED A MINIMUM OF FIVE YEARS OF ACTIVE SERVICE, HAVE PAID TO THE ASSOCIATION A TOTAL AMOUNT EQUAL TO TEN ADDITIONAL YEARS OF CURRENT ASSOCIATION DUES. AT THE DISCRETION OF THE CHAPTER, A LIFE MEMBER MAY BE ACCORDED LIFE/ACTIVE STATUS.

E.  SUSTAINING - SUSTAINING MEMBERS ARE THOSE PERSONS IN THE COMMUNITY WHO ARE NOT ELIGIBLE FOR ACTIVE MEMBERSHIP AND UPON WHOM THE CHAPTER, by unanimous vote, DESIRES TO BESTOW AN HONORARY MEMBERSHIP DUE TO THE OUTSTANDING SERVICE OR FINANCIAL CONTRIBUTION THE CHAPTER.

F.  NON-RESIDENT - ACTIVE MEMBERS IN GOOD STANDING ARE ENTITLED TO NON-RESIDENT MEMBERSHIP, WHICH IS OPEN TO THOSE WHOSE RESIDENCE IS CHANGED TO THAT OF ANOTHER COMMUNITY.

IF A NON-RESIDENT WISHES TO COMPLETE HER ACTIVE OBLIGATION AND ATTAIN ASSOCIATION STATUS, THE MEMBER MUST:

(1)  COMPLETE TWENTY-FOUR HOURS OF VOLUNTEER COMMUNITY SERVICE WITHIN THE COMMUNITY AND TWELVE EDUCATION HOURS PER REMAINING YEAR TO FULFILL THE REQUIREMENTS;

(2)  PAY NON-RESIDENT DUES TO THE CHAPTER OF RECORD;

(3)  REPORT SERVICE AND EDUCATION HOURS TO THE CHAPTER OF RECORD.

UPON ATTAINING ASSOCIATE STATUS, THE MEMBER PAYS TO THE ASSOCIATION A TOTAL AMOUNT EQUAL TO TEN (10) YEARS OF ASSOCIATE DUES TO ATTAIN LIFE STATUS.

SECTION 2. ADMISSION TO MEMBERSHIP

A WOMAN WHO IS AT LEAST TWENTY-ONE YEARS OF AGE MAY BE CONSIDERED ELIGIBLE FOR MEMBERSHIP. Membership forms will be distributed at the regular November meeting. The candidate must be proposed in writing by one member and seconded by one other member. Only Active members in good standing may propose or second names for membership.

SECTION 3. MEMBERSHIP PROCEDURE

A.  ELECTION TO MEMBERSHIP - At the discretion of the Board, candidates for membership shall be approved by the Admissions Committee, and then be presented to the Chapter at the February meeting and voted upon by secret ballot in March. Membership may vote for only as many candidates as there are vacancies. Those candidates receiving a unanimous vote of the total qualified members present shall be selected as members. If the number of vacancies is not filled on the first ballot, a second ballot consisting of all candidates not receiving unanimous vote on the first ballot will be taken. At this time, members may vote for any remaining vacancies only and those candidates receiving a unanimous vote shall be elected to membership. A third ballot may be taken in this election at the discretion of the Admissions Committee.

B.  At the discretion of the Board, an election to membership may be held at the October meeting. Membership forms will be distributed in August, certified by the Admissions Committee, and presented to the Chapter in September. Election procedures in Article I, Section 3A, and Paragraph 1 will apply. This Provisional term will begin at the November meeting.

C. MEMBERSHIP QUOTA- Total Active membership may not exceed forty-five (45.)

SECTION 4. CHANGES IN MEMBERSHIP

Application to change to another class of membership should be made in writing and shall be sent to the Corresponding Secretary. Changes to another class of membership shall be approved by the Executive Board, and the members will be notified in writing of the Board’s decision.

ANY MEMBER IN GOOD STANDING WHO CHANGES RESIDENCE SHALL BE PERMITTED TRANSFER PRIVILEGES TO A CHAPTER IN THE NEW LOCALITY. THE RIGHT OF TRANSFER GRANTED IN THIS SECTION DOES NOT EXTEND TO A PERSON WHO HAS BEEN DROPPED OR WHO HAS RESIGNED FROM AUXILIARY MEMBERSHIP. PROVISIONAL MEMBERS SHALL TAKE ANY ADDITIONAL TRAINING REQUIRED BY THE CHAPTER TO WHICH THEY TRANSFER. IF THERE ARE NO VACANCIES IN THE CHAPTER TO WHICH A MEMBER IS TRANSFERRING, THE NAME OF THE MEMBER SHALL BE PLACED ON THE WAITING LIST AND SHALL BE ACCEPTED IN ORDER OF APPLICATION.

A.  RETIREMENT FROM ACTIVE-A member requesting retirement from Active service must present her request in writing to the Corresponding Secretary for Board action in February prior to the effective May date.

B.  ASSOCIATE SELECTION-In selecting Associate members, first preference is given to Charter members, second preference is given to members with the most years of Active service, and third preference is given to members with the most points. (See Policy 2b and 2c).

C.  ASSOCIATE REQUEST-The request to go Associate must be acted upon by the Board before the regular March meeting and only once a year will this status be granted effective in May.

D.  ASSOCIATE REINSTATEMENT-The reinstatement of an Associate is the decision of the local Chapter. The request must be in writing to the Corresponding Secretary three months prior to the effective date of her reinstatement. If an Associate member is reinstated, the Chapter shall be required to pay Association dues which are in arrears.

E.  TRANSFER OF MEMBERS - ANY MEMBER IN GOOD STANDING WHO CHANGES RESIDENCE SHALL BE PERMITTED TRANSFER PRIVILEGES TO A CHAPTER IN THE NEW LOCALITY. THE RIGHT OF TRANSFER IN THIS SECTION DOES NOT EXTEND TO A PERSON WHO HAS BEEN DROPPED OR WHO HAS RESIGNED FROM Chapter MEMBERSHIP. PROVISIONAL MEMBERS SHALL TAKE ANY ADDITIONAL TRAINING REQUIRED BY THE CHAPTER TO WHICH THEY TRANSFER. IF THERE ARE NO VACANCIES IN THE CHAPTER TO WHICH A MEMBER IS TRANSFERRING, THE NAME OF THE MEMBER SHALL BE PLACED ON THE WAITING LIST AND SHALL BE ACCEPTED IN ORDER OF APPLICATION.

F.  MEMBER RESIGNATION-A member who resigns or is dropped from a Chapter may be reinstated at the discretion of the Chapter.

G.  LEAVE OF ABSENCE - A written notice stating the reason for the request must be submitted in advance of the leave. The leave should be a minimum of three months and a maximum of six months. This time may be extended at the Board’s discretion. A member on leave is excused from monthly meetings and participation on all projects during that time. The member shall pay annual dues, but the member shall not have the right to vote, hold office, or propose new candidates for membership. No time shall be accredited toward eligibility for Associate membership.

ARTICLE V-DUES AND CHARGES

ALL CLASSES OF MEMBERSHIP WITH THE EXCEPTION OF PROVISIONAL AND LIFE MEMBERS SHALL PAY ANNUAL DUES TO THE ASSOCIATION. Sustaining membership dues shall be paid by the Chapter.

ACTIVE MEMBERS (INCLUDING MEMBERS ON LEAVE OF ABSENCE) AND NON-RESIDENT MEMBERS SHALL PAY $65 ANNUAL DUES. ASSOCIATE MEMBERS SHALL PAY $35 ANNUAL DUES. In addition to the dues stated above which are submitted to NAJA, the chapter also collects $5 local dues from Active and Associate Members for a total of $70.

PROVISIONAL MEMBERS starting in May, SHALL BE LIABLE FOR CHAPTER DUES IMMEDIATELY UPON ACCEPTANCE OF MEMBERSHIP. Provisional members beginning their term at the May meeting shall be liable for $60. Provisional members beginning their term at the November meeting shall be liable for one-half (1/2) of all dues upon acceptance of the invitation to membership.

ACTIVE, ASSOCIATE, AND NON-RESIDENT DUES SHALL BE PAYABLE TO THE CHAPTER NO LATER THAN May 1, delinquent May 15, and if not paid by June 1, the member will be dropped from the roll. The Treasurer shall notify Associate, Non-Resident, and members on leave in writing that dues are due. ALL DUES ARE PAYABLE TO THE ASSOCIATION UPON RECIEPT OF STATEMENT AND ARE DELIQUENT AFTER JULY 15. AN ASSOCIATE MEMBER MAY, AT ANY TIME, PAY THE EQUIVALENT OF TEN YEARS ASSOCIATE DUES TO ATTAIN THE STATUS OF LIFE MEMBER. THIS AMOUNT MUST BE FORWARDED IMMEDIATELY TO HEADQUARTERS IN ORDER FOR LIFE MEMBERSHIP STATUS TO BE GRANTED.

REFUNDS OF DUES WILL NOT BE MADE TO MEMBERS RESIGNING DURING THE FISCAL YEAR.

REFUNDS WILL NOT BE MADE OF PROVISIONAL MEMBERS FAILING TO MEET THE REQUIREMENTS.

ASSOCIATE MEMBERS DROPPED FOR NON-PAYMENT OF DUES MAY BE REINSTATED UPON PAYMENT OF A MINIMUM OF CURRENT YEAR ASSOCIATE DUES.

ARTICLE VI-CHAPTER MEETINGS

SECTION 1. REGULAR AND SPECIAL MEETINGS

Regular meetings shall be held each second Monday of every month. FOR EDUCATION PURPOSES, CHAPTER MEETINGS SHALL COUNT ONE HOUR EACH. SIX CHAPTER MEETINGS MUST APPLY TOWARD THE ANNUAL CONTINUING EDUCATION REQUIREMENT. CHAPTER MEETINGS HELD IN AN ELECTRONIC FORMAT ARE PROHIBITED.

Special meetings shall be held at the discretion of the Executive Board or upon request of one-half (1/2) of the members of the Chapter.

SECTION 2. QUORUM

A quorum of the Chapter shall consist of one-half (1/2) of the voting members.

SECTION 3. VOTING

ABSENTEE BALLOTS AND PROXY VOTING ARE PROHIBITED.

ARTICLE VII-OFFICERS

CHAPTER OFFICERS ARE THE PRESIDENT, First VICE-PRESIDENT, Second Vice-President (Ex-Officio and Parliamentarian), RECORDING SECRETARY, Assistant Recording Secretary, TREASURER, Assistant Treasurer, and Provisional Trainer.

SECTION 1. NOMINATION AND ELECTION

The Nominating Committee shall present a single slate for each office to be filled with the provision that nominations may be accepted from the floor.

Officers shall be elected by ballot at the March meeting of the Chapter. They shall be elected for a term of one year by a majority vote of the active members present.

OFFICERS ASSUME DUTIES AT THE BEGINNING OF THE FISCAL YEAR, MAY 1.

SECTION 2. DUTIES

A.  PRESIDENT -THE PRESIDENT IS THE CHIEF EXECUTIVE OFFICER OF THE CHAPTER; PRESIDES AT ALL CHAPTER AND EXECUTIVE BOARD MEETINGS; AND IS AN EX-OFFICIO MEMBER TO ALL COMMITTEES EXCEPT THE NOMINATING COMMITTEE and the Admissions Committee. THE PRESIDENT APPOINTS ALL COMMITTEES, INCLUDING THE CHAIRMAN, UNLESS OTHERWISE PROVIDED. She shall be responsible for submitting the annual reports. ONE YEAR TERM OF OFFICE AFTER HAVING SERVED AS VICE-PRESIDENT.

B.  FIRST VICE-PRESIDENT - THE First VICE-PRESIDENT SHALL ASSUME THE DUTIES OF THE PRESIDENT IN THE ABSENCE OF THE PRESIDENT. ELECTED FOR A TERM OF ONE YEAR. AUTOMATICALLY BECOMES THE PRESIDENT THE NEXT YEAR; MOVES TO EX-OFFICIO THE FOLLOWING YEAR.

C.  SECOND VICE-PRESIDENT - The Second Vice-President is the retiring President and shall automatically assume the duties of the President and the First Vice-President in their absences. She shall be chairman of the Nominating Committee and Parliamentarian.