Jaycee Foundation of Oklahoma, Inc.

Annual Membership Meeting Minutes

April 22, 20063:00 PM – 5:00 PM

Jake’s Rib – 100 Ponderosa

Chickasha, OK

Members Business Meeting - Called to order by Jim Harmon, President

  1. Scholarship Committee: report by Sheri Menendez. Two applications forwarded from the Oklahoma JCI. Deadline was March, 2006 for applications to the Jaycee Foundation. Scholarships to be announced at the Reunion function held in August, 2006.
  1. Children’s Center – Bethany, OK: received a thank you card from the Children’s Center, and a Christmas Ornament, for which a drawing was held at this meeting.
  1. Foundation Grant requests - no grant requests have been received.
  1. Golf Tournament: report by DeLisa Anderson. Golf tournament became a ‘silent’ tournament; however, after expenses, $310.58 was raised, with 4½ teams participating. No date has been set for future tournament.
  1. 2006 Reunion: report by Jerre Taylor for Ann Stolfa. Reunion set for August 11-13, 2006, LakeMurray. Ann will be sending out reminders to membership. Has suggested that a possible golf tournament could be held as an activity during reunion for additional fundraiser. $200 has been sent to Ann Stolfa for supplies, etc. previously sent.
  1. Vote on new members: Motion by John Wodarcyk, 2nd by Rocky Taylor to accept new members who have paid their dues as members of the Jaycee Foundation of Oklahoma are: Roger Hawkins, Dennis Anderson, Glen Nickles, Garnett Seeds. Motion carried by a vote of membership.
  1. Vote on 2006-07 Board of Directors: Motion by John Wodarcyk, 2nd by Scott Norfleet to nominate the current Board of Directors. Additional nominations were accepted from the floor. Tally of the votes and the New Board of Directors are: Jim Harmon, Sheri Menendez, John Wodarcyk, Marcia Werner, Scott Norfleet, DeLisa Anderson. Voted proxies are available upon request to the Foundation’s secretary, Barbara Nickles.
  1. Record Oklahoma Jaycee Presidential appointment: new Board of Directors will address.
  1. Record Oklahoma Jaycee Governors’ administrator - Jerre Taylor.
  1. Annual Report – Financial Status: reported by Scott Norfleet. Assets include Governor’s Club Checking, $435.79; Governor’s Club Savings, $789.71; Jaycee Foundation of Oklahoma checking $951.34. Total assets stand at $16,861.14. Liabilities include a Net Income in the negative of -$310.56. Copy of balance sheet report in Foundation records. Motion by Marcia Werner, 2nd by Peggy Rider, to accept annual financial report. Motion carried by vote of membership.
  1. New Business:
  1. Sheri Menendez recommended that a committee be formed to discuss and recommend Board of Directors hold 3 or 4 year terms instead of just one year. President Jim Harmon suggested Sheri Menendez chair that committee to investigate the issue and recommend by-law change.
  2. Robb Kennedy suggested a policy to recommend donations in lieu of flowers to the foundation in memory of a member of the Jaycee family. A representative could be appointed to implement this, i.e. Secretary or Treasurer.

12. Announcements: the new Board of Directors will meet at Jim Harmon’s home immediately following this meeting.

Board of Directors Meeting - held at Jim Harmon’s home

  1. Officer Elections

Sheri Menendez - President

DeLisa Anderson - Vice President

Treasurer - Scott Norfleet

Secretary - Barbara Nickles

Director - Jim Harmon

Director - John Wodarcyk

Director - Marcia Werner

Director - Don Steele

Motion by Jim Harmon, 2nd by Marcia Werner to accept the slate of officers as above. Motion carried.

  1. New Business -
  2. Suggestion by John Wodarcyk: as the Foundation’s books have not been audited in a few years, a committee was formed to contact the treasurer, and complete an audit by July 31, 2006. Committee includes: Jerre Taylor, Bill Werner, John Wodarcyk, Scott Norfleet and DeLisa Anderson. Committee to set time and place for convenience and ease of all concerned.
  3. Term Limit Committee formed: Marcia Werner, Glen (Nick) Nickles, Sissie Harmon, Barbara Nickles, Jim Harmon, to study the subject and look a revision of by-laws.
  1. Previous Business: 3 Year Activity committee recommends a letter to be sent out to the membership, specifically those who have not participated or contributed in the 3 years as noted by the by-laws. John Wodarcyk will compose rough draft, to be distributed to other members of the committee and recommendation for full membership distribution.
  1. Next meeting date- when the JCI Senate meets in Lawton, either on 6/24/06 or 7/8/06, Board of Directors will schedule a corresponding meeting.
  1. Announcements - electronic copies of by-laws will be sent to those requesting. Paper copy will be sent to Don Steele.
  1. Adjournment