Regulations and Conditions

REGULATIONS AND CONDITIONS

(LOCAL PARTICIPATION)

1.  Participation

(a)  Participation in GACC International Inter-Varsity Chess Championship (GACC) is open to all BONA FIDE representatives from universities, collages and institutes of higher education.

(b)  GACC will be conducted as an individual Swiss event.

(c)  GACC accepts the participation of individual players as well as team. The best results of the four individuals from the same team representing the same university will be accumulated for the team results.

(d)  Each university or institute can send two teams if they wish to, but not more.

2.  Team Composition

(a)  For a university that intends to participate in the team event, the team must consist of a minimum of four players, which is inclusive of at least one female player. A team can consist of a maximum of six players.

(b)  Import of female players from other universities is allowed only if the university concerned is has difficulties in obtaining a female player.

3.  Financial Charges

(a)  The participating fee for each individual player is RM 100 for the duration of the tournament (28th November to 5th December, 2009).

(b)  Participating fees for teams are as follows:

A team consisting of four players – RM 320

For each subsequent player, an additional RM 80 is charged.

(c)  Food and accommodation for the whole duration of GACC are in three packages:

Accommodation only – RM 80

Food only (inclusive of dinner during closing ceremony) – RM 140

Accommodation and food – RM200

(d)  Accompanying personnel will be charged RM180 which is inclusive of food and accommodation in Tuanku Bahiyah Residential College, University of Malaya from 28th November to 5th December, 2009.

(e)  Accompanying personnel other than coaches or team managers will be charged RM200 which includes food and accommodation in Tuanku Bahiyah Residential College, University of Malaya from 28th November to 5th December, 2009.

4.  Playing System and Time Control

(a)  GACC is according to FIDE – Rated 9 Round Swiss. The time control is 90 minutes with 30 seconds increment from move 1.

(b)  Tie breaks are as per FIDE C.04.2 Article D.16.

5.  Prizes and Trophies

Individual Event / Team Event
Champion / Trophy + RM1000 / Royal Selangor Challenge Trophy + 6 Takeaway medals + RM2000
First Runner – up / Trophy + RM500 / Runner-up trophy + 6 takeaway medals + RM1500
Second Runner – up / Trophy + RM250 / Runner-up trophy + 6 takeaway medals + RM1000
Best Local Team / Royal Selangor Plaque + 6 Takeaway medals + RM500
Top Ten Players / Medals
Best Female Player / Trophy + RM400
Top 5 Female Players / Medals

6.  Arrival and Departure

(a)  All teams are expected to arrive in Malaysia not later than 28th November 2009 and expected to depart earliest on 5th December 2009.

(b)  All participants will be met on arrival at Kuala Lumpur International Airport (KLIA), the main train station or main bus station according to the mode of transport used by the participants.

7.  Conditions

(a)  Meals are provided starting from dinner on 28th November 2009 until breakfast on 5th December 2009 except on 2nd December 2009.

(b)  The organizing committee arranges an optional program for the participants on 2nd December 2009 for a reasonable charge. Please note that only breakfast provided.

(c)  Accommodation is provided at Tuanku Bahiyah Residential College, University of Malaya. Lodging is based on a twin – sharing basis from 28th November to 5th December, 2009. Teams arriving before or after the mentioned date will have to pay extra charges for accommodation.

(d)  Participants who wish to stay elsewhere may do so at their own expenses. The organizing committee will try to assist in arranging for this.

(e)  Transportation will be provided on the arrival of participants. Transportation for departure is not provided but the organizing committees are most willing to help to arrange for this.

(f)  Each team will be provided with a liaison official as a guide in Malaysia throughout the duration of the tournament.

(g)  The organizing committee is not responsible for any participants who wish to prolong their stay in Malaysia after the tournament (28th November to 5th December 2009)

8.  Schedule

Date / Programme
28th November (Saturday) / Arrival, Managers’ Meeting
29th November (Sunday) to 3rd December (Thursday) / Opening Ceremony, Round 1 to 8, + 1 Free Day Outing
4th December (Friday) / Round 9, Closing Ceremony
5th December (Saturday) / Departure

*The program stated above is subject to change with prior notice.

Registration Form (Local)

The Delegation Director,

Name of University/Institute :______

Address : ______

______

Contact Person : ______Designation : ______

Telephone : ______Fax : ______

E-mail : ______

Individual Player

No / Name
(Underline Surname) / Sex / FIDE RTG / Passport Number and Expiry Date/
IC (Malaysian Only)

Team : A

Board / Name
(Underline Surname) / Sex / FIDE RTG / Passport Number and Expiry Date/
IC (Malaysian Only)
1
2
3
4
5
6

Team : B

Board / Name
(Underline Surname) / Sex / FIDE RTG / Passport Number and Expiry Date/
IC (Malaysian Only)
1
2
3
4
5
6

Accompanying Personnel (Team Manager, Coaches etc)

No / Name
(Underline Surname) / Sex / Designation / Passport Number and Expiry Date/
IC (Malaysian Only)
1
2
3

Transport Details:

Mode of transport: By Air (Refer Section A), or

By other modes of transport (Refer Section B)

Section A : (By Air)

Date / Time (Malaysia Local Time) / Carrier & Flight No.
Arrival
Departure

Section B : By other modes of transport

Mode of transport : ______

Date of arrival : ______Time : ______

Location of arrival in Malaysia: ______

If there are any doubts concerning Malaysia, please do not hesitate to consult us.

Miscellaneous

1. Special food preference : ______

(Vegetarian, Muslim, abstinence, etc)

2. The opening and closing ceremony will be a formal affair. Participants are expected to dress appropriately.

Amount Payable

1. Individual entry fee

No. of player(s) : _____ × RM 100

Subtotal = RM ______

2. Team entry fee

Team A (RM)

4 players 320

Subsequent player(s) : _____ × RM 80

Subtotal = RM ______

Team B (ignore if irrelevant) (RM)

4 players 320

Subsequent player(s) : _____ × RM 80

Subtotal = RM ______

3. Accompanying personnel (coaches / team manager)

No. of person(s) : _____ × RM 180 (charge for whole duration of tournament)

Subtotal = RM ______

4. Accompanying personnel (other than coaches / team manager)

No. of person(s) : _____ × RM 200 (charge for whole duration of tournament)

Subtotal = RM ______

5. Accommodation and food packages :

Package / Rate per whole duration per player / No. of player(s) in the team / Amount
Accommodation and food / RM 200
Food only / RM 140
Accommodation only / RM 80

Subtotal = RM ______

GRAND TOTAL : ______

IMPORTANT :

·  The accommodation and food package chosen is final and not exchangeable nor refundable.

·  Cancellation of any package is not acceptable regardless of any reason given.

*Please do not attach your payment along with this registration form. You are only required to pay upon arrival.

Declaration

We hereby confirm our participation in Rakan Muda GACC International Inter-Varsity Chess Championship and agree with the rules and regulations. We will complete all the required payment upon arrival. We understand that the organizing committee reserves the right to accept or to reject the application as deemed fit.

______

Signature of Team Manager Seal of University Date

------OR------

______will not participate in Rakan Muda GACC International Inter-

(Name of University)

Varsity Chess Championship.

*Kindly return this registration form to the organizing committee by: 20 October 2009