LAUCD General Membership Meeting
December 3, 2013
10am – 12pm
First Floor Conference Room
Minutes

Meeting called to order: 10:04 a.m.

Members in attendance:
Matt Conner, MacKenzie Smith, Helen Henry, Michael Colby, Beth Callahan, Cory Craig, Phoebe Ayers, Adam Siegel, Gail Yokote, Xiaoli Li, Laura Soito, Lisa Spagnolo, Karleen Darr, Raquel Abad, Rachel Smith, Patsy Inouye, Bob Heyer-Gray, Bruce Abbott, Mary Wood, Jared Campbell, Juri Stratford, Daryl Morrison, Sandy Vella, Marcia Meister, Ruth Gustafson, Elaine Franco, Phoebe Ayers

Approval of Minutes: approved by acclamation

Announcements: None

Report from UL(MacKenzie)

Organization Design process moving forward.

Governance plan in process. Deputy UL search has identified three candidates and interviews will be set up for January, possibly into February.

Next step will be hiring project staff for the grant projects.

There are four funded grant projects:

1. CLIR Post-Doc project: neuroscience. Beth Callahan is overseeing this project.

2. Mellon Grant: Open Access Project. One thing MacKenzie addressed was studying the catastrophic effects author fees could have on libraries and the UC’s.

3. Grant from the UC Davis Office of Research on Scholarly Communication. Alison Fish is a post-doc who will be leading this effort for the Library.

4. IMLS grant: the future of technical services workflows in light of new standards. MacKenzie stated that the Library will investigate the Kuali Open Library Environment as part of this.

MacKenzie sent out two letters to faculty regarding the Taylor & Francis journals and the Elsevier negotiations. MacKenzie reported that the campus wide Data Service Initiative is hiring a new director and discussion continues regarding a new data center. MacKenzie reported that the campaign event that took place in the Library celebrating the billion dollar campaign was quite successful and good public relations for the Library.

Report from LAUC(Matt)

  • Meeting with CoUL – Nick Robinson (LAUC President) and Matt Conner (LAUC Vice-President) met with CoUL at the beginning of the quarter. The discussion centered on LAUCD’s role in staff development. CoUL proposed ideas about high school internships and cross-campus internships. Nick suggested using the LAUC website to profile librarians and promote the organization and profession that way.
  • Revision of LAUC website – A plan is underway to profile LAUC members to highlight their achievements and the diversity of the membership.
  • Change to Research Awards Process – A proposal has been accepted by UCOP to allow LAUC to choose which proposals to fund and to release money earlier—in the third quarter of the year rather than July 1. This transition forward will omit a year’s funding. LAUC will compensate by capping proposals for this year to $3,000 and by supplementing funds with Past President and current President’s discretionary funds.
  • SAG Advisory Structure – Minutes of the SAGs can be found here.
  • Assembly Planning
  1. By-laws changes. There was no enthusiasm for this idea.
  2. LAUC Website ideas. Phoebe as outgoing webmaster suggested that technical issues may complicate a presentation on this subject.
  3. Advisory Structure. This was deemed to be a worthwhile topic.
  4. Reorganization planning. This was also considered worthwhile.

Old Business

  • Professional Development form is linked on LAUCD page (Deanna)

This has been implemented

  • Proposal for direct submission of Professional Activity Forms to Library Administration (Jared)

Jared will continue to pursue this.

New Business

  • Redesign Plan (Matt)
  • ORPSC
  • LAUCD
  • New Events

After reviewing the many forms of response to the redesign plan, the question was asked whether there was anything missing in the form of mechanisms for feedback. None was mentioned.

  • PEARLS (Matt)
  1. Incorporation of new MOU
  2. Development of norms for librarian review
  3. Simplification of process
  4. Role of MIV

After the four tasks of the PEARLs revision was described, it was mentioned that the concern about standards was not limited to the library but was general throughout the system. It was suggested that the Ad Hoc committee wait until the results of a university-wide committee have been produced. There was no definite deadline for that.

Committee Reports

  • LAUCD Standing Committees
  • CAPA (Sandy)

Non-represented librarians will follow old guidelines. New guidelines are being developed for represented librarians.

  • Research and Professional Development (Jared)

One presentation grant has been approved. Announcement of deadline for state-wide research grants.

  • Professional Issues (Deanna)

Deanna reported on the workshops that LAUCD is conducting.

  • Nominations and Elections (Mary)

No report.

  • Programs (Rachael)

Rachael reported on planning for workshops.

  • LAUC Assembly Ad Hoc (Karleen)

Karleen reported that the Beuhler Center AGR Room has been booked for the assembly for Wednesday, April 23rd.

  • Redesign Ad Hoc (Matt)

The Redesign Ad Hoc will continue its work into the new quarter with a number of workshops before submitting a list of proposed Communities of Practice to the library leadership.

  • PEARLS (Matt) – The PEARLS Ad Hoc will have its first meeting on Friday, December 6.
  • LAUC Committees
  • Committee on Professional Governance (Melissa) – Melissa was absent.
  • Committee on Diversity (Laura) – Laura reported that the Diversity Committee will be following up on issues from last year’s report, especially in pursuing more regional data. And the committee will work with the LAUC Board in developing its website.
  • Nominations and Elections (Bob) – Bob reports that we've had one conference call thus far. Chair is Keri Botello (UCLA) and Pauline Manaka (UCI) and I are the other two members. First task is to generate a list of potential candidates.

Adjournment11:06am

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