Onboarding Schedule for New Faculty

Assistant Professor, Regular Title Series

Page 1

Day 1: Monday, July 3rd, 2017

8:00 – 9:00am: Welcome! (Available DD/Faculty/Staff)

  • Your office! Your keys! 
  • Basics: LinkBlue ID, copy of position description/DOE, leave entry, etc.

9:00-10:00am: Mini-Tour (Available DD/Faculty/Staff)

  • Business Office, 1st Floor, 2nd floor, Labs (if needed)

11:00-12:00pm: Meet with Denise McCarthy, Assistant Dean of Operations

  • Start-Up Requests
  • Relocation expenses
  • Business Procedures

12:00 – 1:00 pm:Lunch

1:00 – 2:00 pm:Setting up your work space! (Barret May / IT Office)

  • Set up phone/voicemail
  • Your phone number is (859)
  • Ensure your computer, e-mail, etc. are functional
  • Printer/scanner/fax access/shared drives

2:00 – 3:00 pm: Meet with Division Director

  • Discuss office logistics:
  • Recurring Meetings
  • Time Off Requests (vacation)
  • Review of course load
  • Role of staff support

3:00 – 4:00 pm: Review CHS Information (on your own)

  • CHS Organizational Chart
  • Divison Organizational Chart
  • CHS Website

4:00 – 5:00 pm: Obtain Parking Pass (if needed)

  • UK PTS – 721 Press Avenue (1st floor of parking structure)

Day 2: Tuesday, July 4th (Observed Holiday)

Day 3: Wednesday, July 5th

8:00 – 8:30 am:Get Settled (on your own)

8:30 – 9:30 am:Meet with Division Staff Support

  • Meet the Division Faculty
  • Process for Orders
  • Order Business Cards
  • Office Supplies – location & ordering
  • Process for Travel
  • Overview of travel
  • Meet one on one with Julie Poole, Assistant Business Officer, for travel procedures

9:30-10:00am: Meet with Dr. Patrick Kitzman (REGULAR, SPECIAL or RESEARCH TITLE SERIES FACULTY)

  • Resources available for Success for Research
  • Wethington Awards
  • Start Up Needs

10:00-11:00am: New Employee Orientation (Christa)

  • Leave requests and vacation
  • Holiday Schedule
  • Professional Development
  • Emergency Closure Policy - Plan B Employees
  • Benefits enrollment procedure
  • Long Distance Access
  • Obtain ID Badge
  • List Serv/Website Profile

11:00-12:00am: Meet with Department Chair

  • Review of Faculty Performance Review Process
  • Review of Distribution of Effort (DOE) and Guidelines
  • 2 & 4 Year Reviews (if applicable)
  • Clinical practice and practice plan (if applicable)

12:00-1:00pm: LUNCH!

1:00-2:00pm: Meet with Associate Dean for Academic & Faculty Affairs(Melissa Miller for Scheduling)

  • Resources for Success
  • Promotion and Tenure
  • Faculty Orientation

2:00-3:00pm: Meet with Research Office Staff (Betsy Northrup and Rick Mullins)

(FOR REGULAR, SPECIAL or RESEARCH TITLE FACULTY)

  • Discuss Research Office Structure
  • Discuss current projects/assistance needed

3:00-4:00pm: Enroll in your benefits

  • Enroll online through myUK

4:00-5:00pm: Required Online Trainings (on your own)

Access/Trainings

  • Access to myUK
  • Canvas Training/Access
  • Digital Measures
  • Databases
  • Shared Drives

Recurring Meetings

  • Division Meetings-Provide Dates
  • Department Meetings-Provide Dates
  • College Meetings-Provide Dates

Upcoming Events

  • CHS Fall Kickoff-
  • New Faculty Orientation (University)
  • New Faculty Orientation (College)
  • Division Orientation for Students

Individual Meetings

  • One on One with Dr. Lephart (Work with Meredith Houlihan for scheduling)

New Faculty Information

The College of Health Sciences and the University of Kentucky want to ensure that all new faculty receive pertinent information to their new faculty appointment in a timely manner. Please review the following rules and procedures.

1. Governing Regulations and Administrative Regulations, especially in relate to appointment, re-appointment, promotion and tenure. (AR 2:1)

2. The Rules of University Senate , in particular the Code of Faculty Responsibilities (Section 7.0)

3. The CHS Faculty Handbook

4. CHS Evidences for Appointment, Promotion and Tenure

5. Student Rights and Responsibilities

In compliance with the University’s Administrative Regulations, every faculty employee has one official Standard Personnel File (click on the link to “Standard Personnel File” on the home page of (AR 2:1-1). This file contains the faculty employee’s Notice of Academic Appointment and Assignment contracts, transcript, curriculum vita and other work-related materials (e.g., distribution of effort agreements, evaluation reports and progress reviews). Many of these materials are required content for dossiers assembled to conduct reappointment, tenure and promotion reviews. Ensuring that a faculty employee’s Standard Personnel File is complete, accurate and up-to-date is the joint responsibility of the faculty employee and educational unit administrator. A faculty employee’s access to his or her Standard Personnel File shall not be impeded.

Page 1