Entering extra time in Skyward True Time

instead of paper timesheets

True Time allows you to quickly enter extra time. This feature can be used as a time clock or to enter hours for specific time off codes that were worked earlier in the week.

Instead of using True Time as a time clock, you will be entering time that you formerly entered on time sheets. The kinds of times are: Extra Time, Overtime, Effective Ed, Special Projects, any other stipends not set up in HR, and hourly employees (Temp).

Each week (from Monday through Friday) you must submit your “timesheet” from the previous weekfor approval. Your supervisor will approve your time and then it will be exported to Payroll.

Before you begin:

True Time Quick Access link( ) will be emailed to you. Use your employee ID number to log on to True Time Quick Access.

The first time you go to this site, add a Favorite for future use.

Click on Tools, select Turn Off Pop-Up Blocker

3 easy steps to enter your time:

  1. Log on to True Time Quick Entry:

Enter your Access Codewhich is your employee ID number and press Login.

  1. Enter day and hours you worked.

The default is the current date. You enteryour timefrom previous days (no more than one week). Press Prev Day until the correct date displays.

Press Add a Missing Record

Note: The “In” and “Gone for the day” links are used for real time check and check out – Do not click on any of them.

Enter Start and End Time that you worked. (Click on AM to change to PM or vice versa)

Under “Select” box, check theappropriatepay code box.

Press Save.

You may edit the existing record, delete one, or add a new record. When you have entered all of your time, press Close to exit True Time.

  1. Review and submit your True Time timesheet each week

Each Monday you must View and Submit your time sheet for the previous week if you have any pay records.

(Note: Once a timesheet is submitted, you may not go back and enter more time for that week. Be sure your hours are correct before submitting for approval.If you need to make corrections, notify your supervisor)

Select View/Submit Time Sheets.

Press View Time Sheet to review your time sheets (You may print the time sheet if you so desire)

then click Back. Press Submit Time Sheet. Click Submit Time Sheet again; enter footnotes if so desired and click Save.

If your time sheet has pay codes that are approved by different supervisors, select the appropriate supervisor for each pay code in the drop-down box. Then press Continue.

Your supervisor(s) will receive an e-mail notification that the time sheet has been submitted for their approval. You will receive an e-mail notification when they approve or deny your timesheet.

T:\PA\True Time\Entering Time in True Time.docxPage 1