Requestform for reservation of theEU InfoCentrepremises

GENERAL INFORMATION
Nameof theorganiser
Nameof theevent
Topic of theevent
Goalof theevent
Date
Time/Duration
Mediaparticipation(Yes/No)
Pleaselist thespeakersplanned to beinvited
Doyouplan theparticipation of the Delegationof theEU representativeasaspeaker?If yes, who?
(the invitationwillbe extended by the
EUInfoCentre)
Catering/coffee break? Ifyes, bywhichcompany?
(to beprovidedby theorganiser)
Expected numberofguests
Profileofinvitedguests
How is thiseventEU-related?
Pleaseexplain.
TECHNICAL DETAILS
Laptop(Yes/No)
LCDProjector (Yes/No)
Microphone(Ifyeshowmany–
type(static,mobile,both)?)
Simultaneoustranslation (Yes/No) (translatorsto beprovidedby the organiser)
Settingforthespeakersandthe audience(conferencetableor coffee tables(how manychairs), cinemasystemorU system for guestchairsetc.)
Pleaselistany other technical/
logisticalrequests youmay have:
CONTACT
Contactperson(name, e-mailand mobile phone number)

PLEASENOTETHEFOLLOWING:

OrganisersarekindlyrequestedtocontacttheEUInfoCentrestaffshouldtheyhavetheneed for any conferenceroom or entrancehallalterations.

AllconferenceroomequipmentismadereadyforusebytheEUInfoCentrestaff. Pleasedonot makeanychangesyourself.TheEUInfoCentrestaffisalwaysavailableto assist,should you have any technicalissues or requests.

PleasenotethatEUInfoCentrestaffcanprovideassistancewiththepreparationofname holders for the speakers, assistance with microphones during Q&A sessions as well as technicalassistance,i.e.assistancerelatedtotheworkofEUInfoCentreequipment.TheEU InfoCentre staff is not able to provide organisational assistance such as help at the registration desk,distribution ofinformation materialsorpreparation ofcatering facilities.

SincetheEUInfoCentreremainsopentothepublicduringevents,organisersarekindlyasked to ensure that food and drinks are consumed in the EU InfoCentre hall only. Organisers arealso responsible for thesupervision ofthecatering service.

Pleaseattachthedraftagendaofyoureventtothisapplication.Itisobligatorytosendthe finalagendaandthelistofinviteesatleast24hourspriortotheevent.Theorganisersare responsibleforinformingtheEUInfoCentreeventmanagerorotherstaffasavailableofall changeswithin theevent.

Pleasenotethatyourapplicationisnotconfirmedautomatically,butonlyafterawritten confirmation from theEU InfoCentreor theDelegation oftheEuropeanUnion.

Thank you in advance.Welook forward to futurecooperation.