ROVAC Board Meeting
June 9, 2011
Cromwell, CT
Meeting was called to order by Anthony V. Esposito President at 10:08 AM.
MEMBERS PRESENT VOTING: Anthony V. Esposito, R. Michael Wyman, Melissa Russell, Tina Gardner, , Peter Gostin, Aleta Looker, Darlene Burrell, , Marie Greene, Sue Larsen , Fred De Carlo III, Pamela Rapacz and, Sue Burnham
MEMBERS Absent: Karen Doyle Lyons Anne Marie Mastroianni., Barbara Brenneman, Marie Fox, Karen Cheyney, Bill Giesing and Kevin McCa rthy
NON-VOTING: George Cody, Judi Beaudreau, and Daria K. Hart
GUESTS: Audrey Wasik, Mary Clark-Wilson and JoAnn Bolin
May 10, 2011 Minutes – Corrections, Fred De Caro III and the SOTS Conference day was a Friday. Daria Hart is not a voting member. Peter Gostin made a motion for the minutes to be accepted as amended and Marie Greene seconded it. Sue Larsen abstained. Motion carries.
TREASURER’S REPORT: Sue Larsen, Treasurer reported the checking account has a balance of approximately $41,355.57. The money market account balance is $15,176.76. Sue Larsen has requested that the checking account be moved to a bank with more locations within Connecticut. Sue is researching a bank that will suit the needs of the organization. Sue also suggested having three accounts: checking, money market and a two year CD. No decision was made at this time since conference deposits required were still an unknown.
PRESIDENT’S REPORT: Anthony V. Esposito welcomed JoAnn Bolin, a new member to the board. Tony commented on our very successful conference and a very successful legislative session. Tony thanked Pam Rapacz for all her hard work. The SOTS published their first newsletter. No word on Moderator training although tony felt there would be no funds available. Once the SOTS approves the moderator trainers, moderator training will proceed like it did this past year. Tony also mentioned in the newsletter the SOTS indicated that negotiations were in process with LHS. Since the new term starts in July, Tony said he will be compile a list of chairs for the interim new term. Tony thanked both Pam and Peter for the work on legislation and bylaws. A copy of the bylaws were distributed to board members.
County Reports:
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Hartford: Marie Fox – me, Peter Gostin reported a meeting next in Newington Tuesday, Peggy Reeves will be present. A list of questions have been compiled for the meeting.
Fairfield: Karen Doyle Lyons, no report
New Haven: Marie Greene – A meeting will be held the second week of July. They will be voting on a new Vice Chairmen, we received a resignation from the current chair.
New London: Mary Clark-Wilson, reported the county last Thursday had a successful meeting, Denise Merrill attended with most registrars in the county in attendance. Denise did mention that the remaining HAVA money would be used to pay for the LHS service contract until 2014. The cost of new handicap voting machines would be $5Million versus the $1 million left in HAVA money.
Tolland: Michael Wyman – A county meeting is scheduled for July 12th.
Middlesex County – Karen Cheyney mentioned that Bob has been ill and would not be able to attend the conference.
Windham: Kevin McCarthy – Judi reported a county meeting scheduled for June 30th.
Litchfield: Anne Marie Mastroianni – Melissa reported a meeting is scheduled for sometime in July.
STANDING COMMITTEES
Audit: Sue Larsen reported a meeting will be a week after the 4th of July.
Bylaws: Peter Gostin submitted a Summary and final report. Peter thanked the members of his committee. Peter mentioned a few minor changes in the newly revised bylaws to handle the transition year. Peter thanked the secretary and Carole Young-Kleinfeld for editing the bylaws. Tony thanked the members who helped on the committee.
Convention: Judi Beaudreau - One late fee from fall convention. ROVAC did purchase rooms in order to avoid a high fee for other services provided at the convention. Judi did not have additional on the fall conference.
Legislative: Pam Rapacz – Pam reported that Senate Bill 939 had been passed the day before. Pam reported the SOTS promised that when the Converse 2 is released it will have an imbedded formula that will calculate the unknown votes for each candidate in the moderator’s return. Pam sent an e-mail summarizing all the legislation that has passed in the session. HB 6352 has changed the presidential primary to April 24, 2012.
The legislative committee will resume meetings in September. Pam and the board thanked Audrey for her work.
Ways & Means: Michael Wyman reported a gross amount $3,100 from the raffle. County gifts were great.
Handbook – Darlene Burrell reported that the handbook is still a work in progress and the new laws will be incorporated at well. Several links will be included in the handbook.
Old Business – Judi Beadreau reported that the ROVAC website is under construction. Judi reported the new state e-mail address and passed for registrars will be two for each town, one e-mail address for both the Republican and Democratic registrar. Judi is on Converse 2 but the connections are a problem.
New Business – Fred Caro made a motion to direct the President to draft a letter indicating that it is the sense of the ROVAC Board that the remaining HAVA money would be best spent on the research and partial payment of a replacement for the IVS voting system instead of arranging for a statewide payment of tabulating maintenance. Aleta Looker seconded the motion. Discussion was held by the board on the motion. Melissa moved the question. The motion was read to the board. Motion carries. Fred De Caro III discussed the status about the registrars certification program in relation to the Education Commission. The president will be sending a letter nominating new members to the commission. The SOTS newsletter was discussed.
The next board meeting will be on August 11th, the July 14th meeting will be cancelled.
A motion was made by Aleta Looker to adjourn the meeting and seconded by Melissa Russell.
The meeting was adjourned at 12:10 a.m.
Respectfully submitted,
Tina Gardner
Secretary
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