Minutes of the regular October 27, 2009 Motley City Council meeting
REGULAR MEETING - MOTLEY CITY COUNCIL
MOTLEY MN October 27, 2009
Pursuant to due call and notice thereof, Mayor Alexander called the meeting to order at 7:00 p.m. with the following council present: Solga, Sampson, Nieken and Mills. The meeting took place at city hall.
The following persons were present for all or part of the meeting: Torre Heiland, Waste Management; Greg Revering, Waste Management; Tim Rice, Lakewood Health Systems; Lana Hansen; Bruce Brotherton; Greg Weber; Jon Alexander; Kari Alexander; Ben Oleson, CGI; Dave Greig; Justin Stevens; Cody Sadlo; Charley Crandall; April Alexander; Dawn Timbs and Lona Zander, Long Prairie Sanitary Service.
The Pledge of Allegiance to the flag was given.
Alexander moved, with a second by Nieken, to approve the consent agenda as follows:
A. Outstanding bills - Claim # 5455 – 5469
Check # 26012 – 26048
Check # 12828 - 12839
B. Minutes of the October 12, 2009 Public Hearing
C. Minutes of the Regular October 13, 2009 meeting
D. Employee Leave Report
Alexander, Sampson, Mills, Nieken and Solga voted aye, none nay. The mayor declared the motion carried.
Alexander moved, with a second by Solga, tabling the Beaulieu Street Area Project until the November 10, 2009 meeting. Alexander, Sampson, Mills, Nieken and Solga voted aye, none nay. The mayor declared the motion carried.
Tim Rice gave an update of the last two (2) years progress for Lakewood Health Systems.
Discussion took place regarding the Solid Waste and Recycling service contract for the City.
Solga moved, with a second by Alexander, setting a committee as follows to explore the different opportunities for the Solid Waste and Recycling services: Alexander Mills, Brotherton and Smith. Mills, Alexander, Sampson, Nieken and Solga voted aye, none nay. The mayor declared the motion carried.
Smith will contact all interested parties with required contract information.
Jon and Kari Alexander from Big Boyz Truck and Tire were present requesting a drop in water rates for a period of three (3) years. They believe that this would allow them adequate time to get the business in a position of turning a profit. Concerns from the council were expressed about singling out one business for the break in fees. Talk took place of a work session to be scheduled at a later date to explore incentive rates to new businesses. The Alexander’s also are anxious to get through the process of the lot split on the American National Bank property currently being utilized by Brick’s Travel Center. Although the three (3) lot split had complications, they believe that a two (2) lot split may be more attainable. Alexander will contact Ben Oleson about this matter.
Planning and Zoning have reviewed the Comprehensive Plan and had discussion about the fee schedule and how it is or is not working for the city. Community Growth has been keeping a detailed list of where the monies are being spent so they can be allocated to the appropriate project. It needs to be determined how the city plans to recoup costs that are not adequately covered by fees.
The new fire truck is ready to be delivered. The department will be pulling the radio from the old grass rig. Greig recommended that the old #3 truck be advertised for sealed bids with a deadline of November 30, 2009.
Alexander moved, with a second by Solga, to advertise old #3 truck for sale by sealed bids. Mills, Nieken, Solga, Sampson and Alexander voted aye, none nay. The mayor declared the motion carried.
The renovations for the fire department office and the meeting room are near completion. The council was encouraged to take a look at the outcome.
When the new truck is delivered there will be a balance due of $117,523.00. Smith is requesting pre-approval to issue the check after the fire chief’s have given their approval that the new truck is all that they expected it to be.
Alexander moved, with a second by Nieken, approving the issuance of the check in the amount of $117,523.00 after the chief’s have given their approval. Alexander, Sampson, Nieken, Solga and Mills voted aye, none nay. The mayor declared the motion carried.
No action was taken on the request from Staples Lion’s for a donation.
Widseth Smith Nolting will be sending one person to the training in Hutchison regarding options for financing of projects. The city will not send any council or staff.
Nieken and Mills expressed concerns regarding the road conditions as members of the public. Nieken also asked about the possibility for a place for trucks to “dolly off” trailers. These concerns will be brought to the attention of the Street Committee.
Long Prairie Sanitary Service requested a copy of the Solid Waste and Recycling contract information be sent to them.
It was determined that the roads are too wet to be graded.
Alexander moved, with a second by Nieken, to adjourn the meeting. The meeting was duly adjourned at 9:30 p.m.
Rob Sampson
Council Member/Acting Clerk
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