Kimball Lofts HOA
Board Meeting Minutes
April 20, 2015
Members Present: Redd, Gardner, Brown, Hecker, Sullivan and Hedrick
Owners Present: Hochstein (401 & 502)
The Kimball Lofts HOA Board meeting was called to order at 6:35 p.m. at the Brown’s.
The March 16 meeting minutes were approved.
Eric Hochstein presented the Board with a proposal from Total Fire & Security for various hardware and software upgrades for the building’s current security system. Items priced out included a biometrics system to replace the code system at the front door (but still keeping keypad for dialing into a unit for entry), a variety of cameras and other software to ensure functionality. Not all the items are considered necessary and can be purchased on an “a la carte” basis. The high end of the bid is approximately $13,500. The Board will discuss at the next meeting. Hochstein left the meeting at 7:00 p.m.
Treasurer’s Report
The Board reviewed the current cash flow report and delinquent dues report. Total income for March was $7933.33 and expenses were $9391.36 for an operating loss of $1458.03. The loss is due to the timing of the quarterly insurance premium. Hedrick noted the next premium should be less as additional discounts were recently realized. There is $20,2015.22 in the Replacement Reserve Account (excess over $20,000 to be transferred to Operating Reserve). The Operating Reserve Account’s balance is $5935.13, and will gradually be increased to $10,000. There were no major delinquent dues.
Property Management
Hedrick reported Ken has been doing some clean up around the property of leftover construction items. Ken indicated all the items on the roof access floor was left by McKinnis Roofing. Hedrick will contact them for clean up. Ken has asked for space to store his large tool box and other items he’ll need onsite. The Board discussed having him clean out the “basketball” room to his satisfaction and using that. Another empty storage room in the cage are of the Kimball side will be used for storing extra doors, shower heads, and other like items for owners to purchase/use if they need to.
Drawings of the layout of the storage cages under both garages will be created and labeled by unit number so the HOA knows who to contact if there are any issues (leaks, etc) within the cages the owner may not be aware of. Hecker will talk with Brian Hadfield about creating a computer rendering.
Hedrick will obtain bids for repainting the Kimball side garage door. The Board approved the flooring material for the elevator. A black, rubber-like surface was chosen as it will clean much easier than carpet. Hedrick will move forward with Floor Fashions to complete the work.
The Board approved moving forward with the work on the northside balconies to remove pigeon nests and have mesh wiring installed to keep the pigeons from nesting there. He will also check into having open oven/dryer vent spaces covered with mesh wiring to keep the sparrows from nesting as well.
Hedrick will follow up with the vendor on the drain quote for the Kimball garage. The work could range from $75,000-$100,000 with sealing. Sealing may not be necessary if the water can drain properly. Ken is also looking into less expensive, but viable, options. The Board will invite the vendor to the next meeting or to meet with a couple Board members during the day to discuss the potential project.
Old Business
Hedrick confirmed the first notice regarding an infraction of the nuisance clause was sent registered mail to one owner and his tenants. The cigarette smoke from the tenants smoking is permeating into other units.
New Business
Brown commented the quality of the work of the building cleaners had been decreasing. Hedrick will ask the cleaners for a list of the cleaning services they actually provide the building.
May 17 will be spring cleaning day for the building. Beginning at 9:00 a.m., owners who wish to participate can assist with laying down mulch around the trees and sweeping out the garages. A notice will be sent via the facebook page.
With no further business to discuss, the meeting was adjourned at 8:00 p.m. The next board meeting is scheduled to be held on May 18 at 6:30 p.m. at the Hecker’s.
Respectfully submitted,
Melanie Hecker
KLCA Secretary