NORTH CENTRAL REGION
BOARD MEETING MINUTES
Date: May 14th 2015 7:00 pm
Location: Conference Call - 530-881-1000 ; pass code number 269736
Present: Kathy Demmer, Cathy Wiebers, Alanna Seppelt, Jeanne Stadler, Kathy Otten, Sandra Oehlke, Sonya Brickner, Sherry Kloha, Tracey Hammel, Barb Provo
Excused: Emily Greenstein
Absent:
Topic / Discussion / Action / By Whom & When / ResolutionCall to order / Kathy Demmer
Attendance Roll Call / Kathy Demmer
Previous Meeting Minutes / Available on NCR website:
No Additions or corrections / Minutes Accepted as written / Members present
Agenda
/ Group approved-no additions or deletionsPresident Elect Report:
Cathy Wiebers / Kathy Demmer is planning to attend the National WOCN Conference with arrival on Sunday as family wedding taking place on Saturday. Cathy Wiebers will attend on Saturday and Sunday. Cathy Wiebers will attend the President’s meeting and leadership conference on Saturday with Alanna Seppelt. / Board members planning to attend the conference agreed to share their cell phone numbers with each other for communication at the conference. / Email phone numbers:
Kathy Demmer
Cathy Wiebers
Emily Greenstein
Sandra Oehlke
Jeanne Stadler
Alanna Seppelt
Kathy Otten
Treasurer Report:
Alanna Seppelt
Budget update / A lengthy discussion about budget planning took place as the budget can have significant fluctuation depending on the NCR Fall Conference. The discussion was about the number and amount of money available from year to year for scholarships. Previously the Board agreed to keep an amount in savings that would suffice for a year.
April 7, 2015 NCR Officer Board Budget Meeting with Kathy Demmer, Alanna Seppelt, Cathy Wiebers and Jeanne Stadler
Scholarship Discussion
Kathy Demmer to ask Tracy Hammel to do a spreadsheet that will lists when scholarships are
due to be paid-that way we will know how many dollars we have
Committed at the time of deciding on how much we can give to current (new) applicants. The number of applicants and dollar amount will be determined by the caliber of the applicant and the bottom line of the budget including previous awards yet to be paid to the awardees.
Conference Reimbursement
NCR income is basically from the Fall Conference. The officers are reimbursed for their expenses for attending the national and fall conference;
The Board members are reimbursed for the Fall Conference.
Monetary support for the National conference for the non officers is decided by the officers based on the budget.
Sharing/not sharing of rooms is open to discussion/decision based on budget.
Previous Decision to keep minimum of one year's operating expenses in CD's has not changed.
It was discussed and recommended that we incorporate major decisions made by the NCR Board into the bylaws so that the decisions aren't lost over time. / The decision was made to hold a NCR Board meeting annually in the first or second week of January to establish a budget for the following year. / President Kathy Demmer to organize the meeting for January 2016.
Secretary Report:
Jeanne Stadler
Fall Conference Tuition award: Meg Collins!!
New Board member orientation list in need of updating: interested / Kathy Demmer contacted Meg Collins to let her know she is the lucky winner for the Fall Conference all expenses paid by the NCR. Meg’s name was picked from a hat containing the new member names from 2014.
The orientation list is from 2012. Cathy Weibers and Jeanne Stadler developed the list. They will review and update for board approval. / Sherry Kloha will contact Meg for a picture and short bio for the NCR website.
Jeanne Stadler to document process for the annual new member lottery expense paid NCR fall conference.
Cathy and Jeanne to review/revise the list and email to the NCR Board for input. The reviewed/revised orientation list to be completed for orientation of new NCR Board Members who will take office at the Fall Conference. / Alanna Seppelt will advise Meg on the reimbursement process prior to the Fall Conference
January 1, 2016
July 1, 2015 / Prior to the Fall 2015 Conference
State Rep Reports
MN: Sandra Oehlke
WI: Sonya Brickner
ND: Emily Greenstein
SD: Kathy Otten / 1. WOC staff Sandra Oehlke has accepted an invitation to volunteer for the Youth Rally in Boulder, Colorado this year. 2. Minnesota Hospital Association has charged WOCN’s and RT’s to work together on respiratory device related pressure ulcer incidence. 3. Sandra is one of the experts now on MHA adding pediatric expertise on the updated MHA documents to prevent pressure ulcers.
Sonya and colleagues are attempting to get funding for a pressure ulcer study
No report
The VA in SD is looking at use of a skin bundle for prevention of pressure ulcers. OIG (office of the inspector general) has requested documentation for pressure ulcer prevention which has not been requested before. Jerri Brown, CWOCN long time member died of cancer.
Clinical/Professional Practice:
Tracey Hammel
Nominations/Scholarship Applications
NCR Excellence Award / A lengthy discussion took place regarding the number of scholarships the NCR can award during the fiscal year.
The region received 2 applications for the WOCN scholarships for the 3 specialties of wound, ostomy and continence.
The award recipient will be announced at the June membership meeting in San Antonia, Texas. / Sonya Brickner, Kathy Otten and Tracey will develop guidelines for awarding scholarships as the number of applicants has increased over previous years. Tracey will organize the group.
Jeanne Stadler made the motion and Sandra Oehlke seconded, to award Vickie Holder and Heidi Mueller WOC scholarships.
Kathy Demmer moved to accept the nomination and Cathy Wiebers seconded the motion. / The guidelines developed by the group will be sent to the NCR board for feedback prior to the June membership meeting. The guidelines will be presented for feedback at the membership meeting June 8, 2015
Tracey will notify the scholarship winners and copy the state reps- Sonya and Sandra, president –Kathy Demmer and Sherry Kloha-media communications
The award will be announced at the general membership meeting June 8th. It will be presented at the general membership meeting during the NCR Fall Conference October 23, 2015
Public Policy
Barbara Provo
Update / Barb announced she is running for the NCR Treasurer position. There are limited opportunities for the Public Policy Position. A number of states have achieved getting ostomy supplies covered by insurances, medicare and Medicaid through the process of getting a Bill passed and signed into the law. / Barb asked Kathy Demmer if she would bring this issue to national for a narrower focus and determine the specific areas of insurance coverage concern for each individual state, ie ostomy, fistula, wound care, vs attempting to address the issue of insurance coverage more broadly / Kathy will bring forward at national date to be determined.
Media Communications
Sherry Kloha
Website Report: Board election process?
Articles/news/pictures Submissions / Sherry has changed the voting site for the NCR to Election Buddy which costs $50-$100. The old site fee was $500.00. The ballot is out for the current election.
It was determined from the discussion the need for the voting process to be documented. Sherry offered to write the process which will be kept on the website with the orientation guidelines.
Sherry asked members attending the national conference to take and send her good pictures for posting on the website. / Kathy Demmer will look at the bylaws in relation to region elections.
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Sherry will document the process prior to the start of the call for candidates for the 2016 election.
Kathy, Cathy, Sandra, Jeanne ,Kathy Otten, Emily, Alanna take and send pictures with identifying information to Sherry during and following the national conference
Old Business
Board Election updates
Kathy Demmer, Jeanne Stadler, Sherry Kloha
Who processes the paper ballots for those without email/internet connection?? / All positions will be filled. Two current board members are returning in their current role and one member is changing roles.
The question of Paper ballots for members without an email was discussed. Sherry Kloha will assist with the process. / The state reps are to check their state membership roster to determine if there are members without an email address. If there are, then the state rep is to send the member a paper ballot using a double envelope for return. Member emails that bounce back require no contact as it is the member’s responsibility to keep their address current / Paper ballots to go out asap so that the return ballot is returned and counted before announcing the election results June 8, 2015 at the general membership meeting
2015 National Conference
Membership meeting agenda discussion, time and location
Kathy Demmer
2015 Fall Regional Conference update
Sonya Brickner / Agenda thoughts:
1. Charter agreement and by- laws document acceptance update- who’s doing what
2. Fall conference update- Sonya
3. Board election update
4. Fall conference tuition award
5. Scholarship winners and opportunities for others to apply and when
6. Tidbits from Saturday’s leadership meetings (Alanna and Cathy)
7. Fun activity (mixer/icebreaker/networking starter) of some sort….let’s put our heads together!!
Conference Title: “Helping Spirits Soar”-
-Nine presentations scheduled
-Hope to award CEU’s for all presentations
- Ostomy Support Group is going to participate
-Brochure is ready for distribution as soon as the last CE is verified
-Numerous companies want to sponsor
-Ostomate panel
-Name badges of the Board will signify home state
Sonya’s co worker will talk about the conference at the June 10th membership meeting / Line dancing was suggested. Kathy will look into this.
Goal is to have a Board member at each table
Visioning/goal setting / Deferred due to length of meeting / Kathy asked for agenda items for the membership meeting via email
ADJOURNMENT – Adjourned at: 8:50 PM
Respectfully submitted: Jeanne Stadler, NCR Secretary