Job Description

Human Resources Administrator – Channel Islands and Cayman

Job Description

Job Title : /

Human Resources Administrator – Channel Islands and Cayman

Entity: /

BNP Paribas Jersey Branch

Department : /

Territory Human Resources

Reports to : /

Head of Human Resources

/ Number of reporting employees: / 0
Location : /

Jersey

Main Job Purpose : / The purpose of the Human Resources Administrator is to contribute to the effective delivery of a pro-active, positive, efficient and supportive Human Resources function covering the Wealth Management, Securities Services, Real Estate and ALM Treasury business lines as well as all Functions / Group Services Departments across Jersey, Guernsey and also Cayman Islands.
This role will focus on all administrative duties within the Human Resources Department.
Key Responsibilities : / The roles within the Human Resources Department are defined by five ‘core functions’ as detailed below. Each member of the Human Resources Department is allocated a ‘core function’ and is responsible for taking ownership of the duties and roles within their scope (in this instance, the core function of the role holder is ‘Administration’).
This is in-line with ensuring that Head Office and Local policies and procedures are adhered to at all times ensuring that the reputation of BNP Paribas is upheld to the highest level possible, both internally and externally. The Human Resources team members will also provide job cover for other roles within the team, to enable cross training and where possible job rotation.
The Human Resources Administrator’s role is to provide Administrative support to all of the ‘core functions’ detailed below as well as taking responsibility for their ‘core function’ of Administration:-
Administration
·  Primary administrative support for each of the HR core functions within the team.
·  Responsible for managing absence, also ensuring that Sickness Absence is effectively managed.
·  Being the key point of contact for the Absence Management Database.
·  Assist in the maintenance of GRH Monde database / DataHub.
·  Maintenance of data within GrassRoots.
·  Assist in the monthly collation of key Management Information
·  Processing of all HR related invoices.
·  Filing
·  Management of Social functions, including the Social Club.
·  Responsible for the First Aid / Fire Marshall training
·  Responsible for the Joiners / Leavers process.
·  Ensuring that all HR records are up-to-date and accurate and that all other general HR administration duties are undertaken effectively.
Employee Relations
·  Assist with developing and monitoring the Appraisal process in conjunction with HR colleagues, working with Line Manager’s to ensure the process is well communicated and meets the need of the Business and its Employees.
·  Assist with the organization of the CSR initiatives linked to HR (primarily YHTG and OTFYTG). Ensuring that all HR records are up-to-date and accurate and that all other general HR administration duties are undertaken effectively.
Compensation and Benefits
·  Assist in the collation of the monthly Overtime figures.
·  To assist in administering / maintaining and arranging payment of Payroll for all temporary Employees, along with the overall management of all temporary Employees (including recruitment).
·  Ensure that the administration, record keeping and cost analysis of all Benefits that are offered to Employees are efficiently maintained.
·  Assist in the management of the Discounted Share Purchase Plan.
Learning & Career Development
·  Assisting in all training requirements including sourcing, booking, organizing and recording on the relevant databases.
Recruitment & Selection / Projects
·  Assist with the administration around recruitment which includes acknowledging cv’s / arranging interviews etc.
·  Assist in ensuring that employees are integrated into the business effectively by ensuring the Induction Programme is attended, and that there is regular follow up with the Employee and their Line Manager throughout their probationary period and give support, advice and guidance where necessary.

Additional Job Requirements

Technical Skills : / Essential Requirements
·  The ability to demonstrate a good understanding of the local legislations and regulatory regime relating to HR in Jersey, Guernsey and the Isle of Man.
·  Good technical knowledge of a wide scope of HR practices. / Desired Requirements
·  An understanding of BNP Paribas and it’s business lines, poles and departments / functions.
·  Good technical knowledge of a wide scope of HR practices.
·  The ability to produce new HR initiatives in-line with business strategy.
·  Experience in Recruitment & Selection.
.
Qualifications & Industry Experience : / Essential Requirements
·  1-2 year’s experience in an office based environment, ideally within Human Resources.
·  Minimum CPP qualified or embarking on studies.
·  Computer literacy across a variety of common applications. / Desired Requirements
·  Knowledge of Grassroots, a HR Management and Payroll database.
·  Knowledge of the Finance Industry.
Personal Style : / Essential Requirements
·  Personable and Approachable – needs to enjoy dealing with people and generating rapport effectively with the ability to demonstrate effective communication skills.
·  Good organizational skills and initiative required.
·  Solid self-management skills including good organizational skills, initiative, ability to priorities and adherence to deadlines.
·  Effective team player. / Desired Requirements
·  Ability to manage conflict effectively and calmly.
·  Ability to work under pressure.
Regulatory requirements : / ·  i.e. – does the individual need to be threshold Competent or JFSA/GFSA/FSA Approved?
N/A