Managers' Association

MINUTES

Minutes of Meeting No. 02/2008 of the Managers’ Association

held on Wednesday 12thMarch 2008

in the Biology Meeting Room, Bld 22 RmG01, Clayton Campus

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Attendance

Paul Barton, Geoff Binns, Joel Chibert, Sue Drummond, Sam Ezadi, Anne Fletcher (Chair), James Gibbons, Gillian Holley, Kerry Jeffery, Stelios Konstantinidis, Fiona Lilley, David Solly, Elizabeth Stock
Visitors: Paul Dover, Ian Watkins

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Apologies

Damian Barry, Jill Crisfield, John Gibson, Sue Gillespie, Andrew Iacuone, Meryl Kennedy, Doug McGregor, Liz Moon, Gertrude Nayak, Nicole Tournier, Belinda Towns, Russell Wade, Rod Wealands

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Minutes of Previous Meeting of February 13th 2008

Approved: Kerry Jeffery
Seconded:Sue Drummond

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Matters Arising from the Minutes

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Correspondence

In:Nil
Out:Nil

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Guest Speakers

Mike Scott , Manager Space Coordinator, Facilities & Services Division
University Space Management Update
  • Issues of managing aging buildings
  • Improving strategic physical planning capability and management
  • Support campus master planning
  • Utilisation surveys
  • Campus growth
  • New online space management site –

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Member Reports

HR- Sam Ezadi
ESS planned rollout of upgrades will mean downtime of ESS from 3pm Friday 14th until morning of Monday 17th March.
Easter paperwork deadlines sent out
April holding academic promotions information sessions
Changes to salary packaging form to consolidate 2 forms because of superannuation policy changes.
OHS - No report
Anne Fletcher has spoken with David Pattison about an OHS representative, he may attend next month’s meeting.
Corporate Finance -Joel Chibert
Visiting Academics
Fund Management Reports in SAP – some reports being modified to show carried forward balances.
Fleet Management Review – Reviewing pool vehicle usage for future fleet management planning starting with Clayton campus.
Consideration to new GL code for research participants/attendance expenses.
Environment – Paul Barton
Waves – whole of business initiatives getting out to campuses
paper recycling delayed by AMCOR supply issue, hope to be fully deployed by end of March across all campuses.
Earth Hour – 29th March – proposed shutdown for 1 hour of all non-essential power on the Friday before.
Big focus on lighting – how to obtain better efficiencies in order to save in the longer term.

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Other Business

Procurement Board – Anne Fletcher
No meeting. Anne trying to get new Director of Procurement, Peter Naujoks, to MA next meeting
Harry Bracegirdle’s farewell – Paul Barton
Scheduled for Friday 28th March in the University Club, 4.30-6.00pm.
Anne/ Fiona to arrange for invitations to go out to members in next few days.
Card available on the day for members to sign.
The meeting closed at approximately4.10pm
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Confirmed as a true record:

Anne FletcherFiona Lilley
ChairSecretary
Date:

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