BERNARDS TOWNSHIP SEWERAGE AUTHORITY

MEETING MINUTES

May 12, 2015

CALL TO ORDER

The chairperson called the meeting to order at 6:31 PM. Those assembled saluted the flag and the chairperson read the open public meeting statement in accordance with the law.

ROLL CALL

Present: Bianchi, Carpenter, Gaziano, Malay, Pavlini (6:34 PM)

Absent:

Also Present: Director Timko, Attorney John Belardo, Superintendent Bowlby, Hatch Mott MacDonald Consultant Nancy Wohlleb, PE,

APPROVAL OF MINUTES

Motion by Carpenter, second Malay to approve the Regular Meeting Minutes of April 14, 2015.

All in favor; motion carried.

Motion by Carpenter, second by Malay to approve the Closed Session Minutes of April 14, 2015.

All in favor; motion carried.

CORRESPONDENCE

1st Quarter Flow Report

The members reviewed the report, were advised of any changes.

PUBLIC COMMENT

None

ACTION/DISCUSSION ITEMS

a. Discussion – FYE Audit 11.30.2014 – Bill Schroeder

The audit noted the Authority’s financial position is strong. The Authority is well within its stringent financial policies and guidelines set by the Board and management. Highlights:

·  The Authority has not outstanding debt.

·  Operating revenues were $4,688,127, a decrease of $255,975 compared to 2013 mainly due to a decrease in connection fees and other fees.

·  Non-operating revenues were $13,349, a decrease of $291 compared to 2013 primarily due to a decrease in interest income.

There were no audit recommendations.

b. Resolution #1533 – FYE Audit Group Certification

Motion by Malay, second Pavlini to approve Resolution #1533.

ROLL CALL

Aye: Bianchi, Carpenter, Gaziano, Malay, Pavlini

Nay:

Abstain:

Motion Carried

c. Resolution #1534 – FYE 2014 Audit NJSA Compliance

Motion by Malay, second Bianchi, to approve Resolution #1534.

ROLL CALL

Aye: Bianchi, Carpenter, Gaziano, Malay, Pavlini

Nay:

Abstain:

Motion Carried

d. Resolution #1535 – Sanitary Sewer Easement Between Paul L Winter and Elizabeth C Winter and Bernards township Sewerage Authority, Block 6101, Lots 1.01 and 4.01

Motion by Malay, second Bianchi to approve Resolution #1535.

ROLL CALL

Aye: Bianchi, Carpenter, Gaziano, Malay, Pavlini

Nay:

Abstain:

Motion Carried

e. Resolution #1536 – D.R. Horton Inc. - Allocation Agreement-South Maple Avenue and Pond Hill Road

Motion by Malay, second Carpenter to approve Resolution #1536.

ROLL CALL

Aye: Bianchi, Carpenter, Gaziano, Malay, Pavlini

Nay:

Abstain:

Motion Carried

f. Resolution #1537 – Award Bid-TNT Construction –STP Re-Roofing Project-$159,800.

Motion by Malay, second Carpenter to approve Resolution #1537.

ROLL CALL

Aye: Bianchi, Carpenter, Gaziano, Malay, Pavlini

Nay:

Abstain:

Motion Carried

g. Resolution #1538 – Award Professional Service Contract-Hatch Mott MacDonald-STP Old Press Refurbishment-$46,000.

Motion by Pavlini, second Bianchi to approve Resolution #1538.

ROLL CALL

Aye: Bianchi, Carpenter, Gaziano, Malay, Pavlini

Nay:

Abstain:

Motion Carried

h. Resolution #1539 – Award Professional Service Contract-Hatch Mott MacDonald-STP Flow Metering Improvements - $46,500.

Motion by Carpenter, second Bianchi to approve Resolution #1539.

ROLL CALL

Aye: Bianchi, Carpenter, Gaziano, Malay, Pavlini

Nay:

Abstain:

Motion Carried

i. Resolution #1540 – Award Professional Service Contract- Van-Note Harvey Associates-STP Grit Removal System/Inlet Facilities Building-$132,550.

Motion by Carpenter, second Pavlini to approve Resolution #1540.

ROLL CALL

Aye: Bianchi, Carpenter, Gaziano, Malay, Pavlini

Nay:

Abstain:

Motion Carried

j. Resolution #1541 – Commendation of Retirement – Nick Pietrefesa

Motion by Malay, second Carpenter to approve Resolution #1541.

All in favor; Motion Carried

k. Resolution #1542 – Unused Accrued Vacation-Nick Pietrefesa

Motion by Malay, second Pavlini to approve Resolution #1542.

ROLL CALL

Aye: Bianchi, Carpenter, Gaziano, Malay, Pavlini

Nay:

Abstain:

Motion Carried

9. Consulting Engineer’s Report

BTSA Engineer’s Report

May 12, 2015 Meeting

DEVELOPER PROJECTS:

Basking Ridge Animal Hospital

No TWA is required for this project. The project plans were approved in October 2014. We await construction start. (This was never updated from the October 2014 Engineer’s Report)

Bocina Homes/DR Horton/Pond ill @ Bernards/507 S Maple/Old Block 150, Lots 1, 2.01, 3.01, and 5.01/New Block 6101, Lots 1, 4, 5 and 6

HMM is meeting with the Contractor on May 7 to review connection to the existing manhole on South Maple Avenue. Construction of the sewers is scheduled for the week of May 11 and should continue for a couple of weeks.

Marshall Property/Block 5602, Lot 2

HMM reviewed plans related to the sewer connection of this existing home that is being renovated.

AUTHORITY PROJECTS:

Harrison Brook STP Oxidation Ditch Aerators

Oxidation Ditch #1 went online on April 29th. BTSA is currently monitoring operation. Work on the next ditch should continue in the summer.

Crown Court Pump Station

NJDEP contacted HMM May 1 to advise that the permit should be issued by June. No explanation was offered for the delay in issuance of the permit other that “it slipped through the cracks.”

Harrison Brook STP Lagoon valve Chamber Improvements

We await construction start in June based upon delivery of the new valves.

Stonehouse Road Pump Station

The Contractor is currently working on preparation of building demolition work.

North Maple Avenue Gravity Sewer Replacement

The Contractor is currently working with an Asbestos Abatement Professional to coordinate the necessary submittals and documentation prior to construction start.

10. TOWNSHIP OF BERNARDS SEWERAGE AUTHORITY

OPERATOR’S REPORT

May 2015 Meeting

April 2015 Report

FLOWS

Total Flow 55,168,000 Gallons

Average Flow 1,839,000 Gallons

Maximum Flow 2,974,000 Gallons

Minimum Flow 774,000 Gallons

OPERATION

Suspended Solids Dry Weight NJDEP Limit

Influent 1429 Kg

Effluent 55 Kg 280 Kg/Day

Net 1374 Kg 92.8 % Removed 85%

Suspended Solids In Effluent 6.8 Mg/l 30 Mg/l

CBOD Dry Weight NJDEP Limit

Influent 618 Kg

Effluent 31 Kg 75.7 Kg/Day

Net 587 Kg 94.9 % Removed 85%

CBOD in Effluent 4.2 Mg/l 8 Mg/l

Phosphorus Dry Weight NJDEP Limit

Influent 20.9 Kg

Effluent 5.30 Kg

Phosphorus in Effluent 0.63 Mg/l 5.0 Mg/l

Remarks

Hypochlorite Used: 919 Gals. Sulfur Dioxide Used: 645 Lbs. Alum Used: 2240 Gals.

Influent pH: 7.2 S.U. Effluent pH: 6.8 S.U.

Total Precipitation 2.6 Inches

Comments

·  This period we TV’d (Appletree Lane, Archgate Road, Byron Drive, Cherry Lane, Concord Lane, Conkling Street, Dryden Road, Fairview Drive East, Fieldview Drive, Flintlock Court, Kensington Road, Kinnan Way, Laurel Court, Nancy Lane, Warwick Lane).

·  Jetted - Bradford Lane, Briar Lane, Castle Way, Deerfield Court, Dexter Drive North, Fairbanks Lane, Hill Top Road, Meadowview Road, and Riverside Drive.

·  Canopy was installed over rag dumpster.

·  Inspected capping for 80 Lurline Drive.

·  Inspected manhole lids and risers on roads to be paved list.

·  Inspected grease traps and trained Paul Fiermonte on inspections.

·  The Grain House installed new grease trap.

·  Temporary repair performed on manhole RHPS-03-03.

·  Cleaned South Maple wet well.

·  Changed carbon at Juniper.

·  Checked syphons.

·  Jetted Allen Road, Riverwalk and Valley Road syphons.

·  Alternate Power replaced batteries, resealed coolant tubes and replaced the antifreeze on plant Cat generator.

·  Alternate Power PM’d all station generators.

·  Exercised plant and station generators.

·  Exercised sluice gates.

·  We continue to meet permit parameters without any problems.

SAFETY

·  Monthly fire extinguisher, lighting, safety shower, & storm drain checks completed.

·  Attended NJUA JIF safety meeting in Toms River.

·  Chris Lalicato attended Indoor Air Quality training.

·  Chris Lalicato is training for Safety Manager position.

·  Lost time accident free for 100 days.

PROJECTS

I&I: Sump pump inspections at 24 Autumn Drive. Alward repaired leaks on Addison Drive.

Flood Prone manholes: No report.

Lagoon Valves: Some pipe fittings delivered.

Monarch Circle: Waiting for LURP permit from DEP.

Roof repairs: Bid opening May 1.

Oxidation Ditches: Oxidation ditch #1 back on line.

Stonehouse Road: No report.

North Maple Avenue Rehab: Discussing asbestos removal technique.

BERNARDS TOWNSHIP SEWERAGE AUTHORITY

Resolution #1543

Approval of the Bill List Dated:

May 12, 2015

BE IT RESOLVED, that this bill list dated 5/12/2015 be audited, and if found correct, be paid. Amounts listed as PY Unencumbered Bills will be transferred from Unrestricted Net Assets to the current liability line Accounts Payable

Utilities

April 30, 2015 May 12, 2015

Budget Appropriations

Accounts Payable Current-Operating $33,189.90 $82,072.50

Prior Year Bills-Operating $4,679.00

PY Unencumbered-Operating -$360.00

Sub-Total Operating: $33,189.90 $86,391.50

Accounts Payable:

Accounts Payable Capital-2014 $106.95

Accounts Payable Capital-2015 $2,695.00 Sub-Total Accounts Payable Capital: $2,801.95

Contracts Payable:

Contracts Payable Capital-2014 $4,853.80

Contracts Payable Capital-2015

Sub-Total Contracts Payable-Capital: $4,853.80

Prior Year Bills:

Prior Year Bills-Capital 2013 $294,697.30

PY Unencumbered Bills-Capital 2013 $6,513.90

Sub-Total Prior Year Bills Capital: $301,211.20

Payroll-Current-S&W $64,929.50

Payroll-Current-FICA $4,578.32

Sub-Total Payroll: $69,507.82

Sub-Total Disbursements: $33,189.90 $464,766.27

Developer’s Escrow $360.00

Sub-Total Other Funds $0.00 $360.00

TOTAL DISBURSEMENTS: $33,189.80 $465,126.27

TOTAL BILL LIST: $498.316.07

11. Resolution #1543 - Approval of Bill List Dated: May 12, 2015

Motion by Malay, second Carpenter, to approve Resolution #1543, Bill List Dated May 12, 2015 in the amount of $498,316.07.

ROLL CALL

AYE: Bianchi, Carpenter, Gaziano, Malay, Pavlini

MOTION CARRIED

12. Member/Staff Comments – None

13. ADJOURNMENT

Motion by Malay, second by Bianchi, to adjourn at 7:05 PM.

All in flavor; motion carried.

Respectfully submitted,

Lorraine J De Grande