Space Allocation Policy
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KIMMEL LEADERSHIP CENTER
Student Organizations
Space Allocation: 2010-2011 Policy
1. The type of space allocated is either office space or a locker. An application must be submitted designating which type of space is being requested.
2. A student organization must be registered to apply for space.
3. Applications will be reviewed based on need, probability of usage, and contributions to the University. Although an organization may meet all the criteria for selection, space may still not be allocated because of limitation.
4. The Student Government Student Organization Advisory Board decides on the allocations. The decisions are based on the criteria listed in Appendix A.
5. Retention of former space is not automatic. Current space holders must re-apply in accordance with Space Allocation Procedures.
6. The Assistant Director responsible for student organizations may deny certain organizations from reapplying for space allocation.
7. It is expected that spaces will be highly utilized in order to maintain office space from year to year.
8. The committee reserves the right to make considerations outside the guidelines under adverse circumstances.
9. The Committee is responsible for providing fair and equitable treatment to all applicants for space. Members of the committee will be required to identify their outside commitments with those registered student organizations which apply for space. Committee members will not be permitted to vote on issues pertaining to these organizations nor will they be allowed to represent these organizations before the Committee.
Appendix A: Criteria for Granting Office Space
Space will be granted based on the following criteria:
1. The extent to which the allocation would promote or maintain a diversity of interests for the student body, including representation and encouragement of broadly based organizations, leadership organizations, honor societies, community service groups, and special interest groups.
2. The level of interest and trends in the level of interest shown in the organization by number of active members or voting members, and frequency and size of meetings.
3. Organizations that relate primarily to an existing academic discipline, University department, or agency might best be located in direct proximity of that department or agency.
4. The level of activity and trends in the level of activity shown by scheduled activities, previous activities, success in previous activities, and resources available to implement planned activities.
5. The likely event of effective and efficient use of space, as indicated by current usage, previous usage, planned usage, and systematic or standard operating procedures.
6. The extent of representation of or service to the students of the University, and the extent to which such benefit is direct or indirect.
7. The potential additional benefits to the organization from the allocation of space, and its potential ability to function without space.
8. Any other reasonable fact relevant to the usefulness of the allocation to the students of the University in general.
Appendix B: Criteria for Reallocation
1. At the end of the fall, and spring semesters, the Student Organization Advisory Board shall tally and compile monitoring reports to help with the allocation and reallocation of office space.
2. Utilization rates, criteria in Appendix A, and the needs of the student body are factors in reallocation decisions.
Appendix C: Criteria for Office Space Termination
An organization may lose their office space for the following reasons:
1. The organization fails to meet the minimum criteria set forth in Appendix A.
2. Office space allocated to a given organization shall be subject to termination or modification if, at any time, the organization:
A. fails to maintain and submit a minimum of five (5) office hours a week;
B. causes damages above and beyond reasonable wear and tear of property furnished to it by the University;
C. ceases to conduct activities or programs;
D. breaches any of the terms and conditions agreed upon for the allocation and use of their space, or;
E. violates the Student Conduct Codes as outlined in the Student Conduct and Student Grievances: Rights and Responsibilities;
F. violates other student organizations who have been assigned space by means of verbal or other types of harassment;
G. fails to remove unauthorized items, such as grills, charcoal, lighter fluid, etc, stored in their office space;
H. alters assigned space such as moving partitions, expanding existing space, etc;
I. modifies office space allocation such as trading offices with other organizations without the prior approval of the Kimmel Leadership Center;
J. fails to comply with the Kimmel Leadership Center key policy;
K. uses office space as a meeting place;
L. uses profanity or other offensive language;
M. tampers with the belongings of other student organization or any other items in the Kimmel Leadership Center;
N. fails to keep noise level, whether being electronics or discussions, at a reasonable volume;
O. fails to abide by the Morris University Center rules regarding building safety and security.
3. The organization fails to complete and submit a signed office agreement to the Kimmel Leadership Center.
4. If an organization fails to maintain its allocated space in a neat and clean condition, that organization will be subject to immediate termination of their office space without any warnings.
Appendix D: Criteria for Assigning Lockers
1. Priority will be given to those groups who do not enjoy the benefit of office space on campus.
2. Those organizations that do not have office space may apply for a single locker and assignment will be contingent upon availability. The lockers belong to the
University and the student organizations are permitted to use them under the conditions set forth in the policy.
3. No food or flammable materials (for example, spray paint, lighter fluid, paint cans, etc.,) may be stored in the locker. It is also suggested that money or valuable items not be stored in any of the lockers. The Kimmel Leadership Center will not be responsible for lost or stolen articles.
4. Inspection of lockers by the Kimmel Leadership Center staff may be undertaken when there is reasonable cause to do so.