WEST HANOVER TOWNSHIP WATER & SEWER AUTHORITY

7901 JONESTOWN ROAD, HARRISBURG, PA

TUESDAY, AUGUST 18, 2015

REGULAR MEETING

CALL TO ORDER

Chairman Steinmeier called the regular meeting to order at 6 p.m., followed by the Pledge of Allegiance. Mr.Steinmeier noted the change in meeting location from the Authority office to the Township office. He also acknowledged Township Manager Dan Rosario and Steve Kurtz, a candidate for Township Supervisor, were present in the audience.

ATTENDANCE

Donald L. Steinmeier, Chairman

Kenneth L. Tyndale, Vice Chairman

Robert A. Garland, Secretary

Thomas Stewart, Treasurer

Michael Kreiser, Assistant Secretary

PUBLIC COMMENT

No public comment was offered at this time.

APPROVAL OF MINUTES

Regular Meeting, July 21, 2015. Two corrections were noted on the Minutes. One correction being on page2, last sentence under Driveway Drainage Repair Proposal, should read: Mr. Salisbury will do so and report back at the August meeting.

The second correction being on page 3, last sentence under Engineering Discussion, should read: They will plan to meet with Mr. Shope prior to the August meeting and report back.

Mr. Kreiser moved, seconded by Mr. Tyndale, to approve the Minutes of the July 21, 2015 meeting as amended. The motion was unanimously approved, with Mr. Garland abstaining as he was not present at that meeting.

FINANCIAL REPORTS

Mrs. Martin reported that the prepaid invoices totaled $30,323.34. She also reported that the pending invoices total $26,062.61.

Mr. Garland moved, seconded by Mr. Stewart, to approve the prepaid invoices in the amount of $30,323.34. The motion was unanimously approved.

Mr. Tyndale moved, seconded by Mr. Kreiser, to approve the pending invoices in the amount of $26,062.61. The motion was unanimously approved.

Mrs. Martin reported that the receipts for July were $226,421.23.

OLD BUSINESS

Houck Manor Discussion. This item is tabled until after approval by the Board of Supervisors of the amended Comprehensive Plan.

In response to a question from Mr. Steinmeier, Mr. Rosario stated that it is anticipated that the Comprehensive Plan will be completed by November or sooner.

Mr. Rosario also stated that he was working with PA American Water Company to extend public water service to the Township’s recreation center on Walnut Avenue. He added that approximately 98 percent of the residents in that area were interested in obtaining public water service when and if it became available.

Sheriff Sales. Mr. Yost reported that no further action was taken since the last meeting as he was out of the office frequently and unexpectantly.

Mr. Salisbury reported that Mrs. Stone had not made her agreed upon payment in July or thus far in August for 117 Hanover Lane nor had Mr. Sciranko made any attempt to make further payments for 7827 Valley View Avenue. He also reported that Mrs. Duncan paid $250 for 7866 Avondale Terrace.

Odor and Corrosion Pilot PS #9. Mr. Shope suggested that the Authority consider other alternatives than the one offered by Evoqua.

He stated that a supplier had been found for Ferrous Sulfate at a cost of $36 per bag. The cost per day would be approximately $14-$22, with an annual cost of approximately $12,300. The original chemical Bioxide proposed by Evoqua was at a cost of $35-$40 per day. He added that the equipment needed for the pilot to be done by Authority staff was available from Grainger at a cost of $700. Mr. Shope also stated that he thought it might be a good idea to rent a hydrosulfide odalog data meter. Mr. Tyndale stated that he had empty drums available at his location that the Authority was welcome to take for use in the pilot. A brief discussion followed.

Mr. Kreiser moved, seconded by Mr. Garland, to have Authority staff do the pilot test for PS #9 as outlined in Mr. Shope’s memorandum dated August 18, 2015. The motion was unanimously approved.

Paid Time Off (PTO). Mr. Salisbury asked the Authority members to reconsider adoption of a PTO Policy to be followed by employees of the Authority.

Mr. Stewart moved, seconded by Mr. Kreiser, to adopt the PTO Policy as presented. The motion was approved 3-2, with Mr. Steinmeier and Mr. Tyndale voting nay.

Driveway Drainage Repair Proposal. Mr. Salisbury stated that he went back to two of the contractors following July’s meeting to ask them to re-quote the drainage repair proposal with the same specifications.

Mr. Salisbury called the members’ attention to the quotes from Parmer Construction in the amount of $8,850, J.L.B. Construction, Inc. in the amount of $9,041, and Lebanon Valley Asphalt, Inc. in the amount of $9,828. A brief discussion followed.

Mr. Tyndale moved, seconded by Mr. Stewart, to accept the proposal from Parmer Construction in the amount of $8,850. The motion was unanimously approved.

Letters will be sent to the other contractors.

Engineering Discussion – 2016. Mr. Steinmeier reported that he and Mr. Tyndale met with Mr. Shope to discuss his employment with the Authority as its engineer in 2016.

Mr. Salisbury called the members’ attention to the draft Position Description included in the packet. The members briefly reviewed it and agreed to forward any suggested additions/changes to Mr. Salisbury. The finaldraft will be included for discussion at a future meeting.

In response to a question, Mr. Shope stated that his PE certification was in place until 2017, after which he would be required to take CLE credits to keep it up to date. The Authority members agreed that the Authority would be willing to pay for the courses required to keep the designation in place.

NEW BUSINESS

Treatment Plant Roof Replacement. Mr. Salisbury called the members’ attention to the two estimates from Yingst Homes in the amount of $21,870 and Houck Services, Inc. in the amount of $36,630.

A brief discussion followed, during which it was suggested that Mr. Salisbury contact Colonial Roofing, Shadel Roofing, Evanoff Roofing, and Hackman Roofing for estimates. It was further suggested that estimates be obtained for a shingled roof as well as a metal roof.

Mr. Salisbury will report back at a future meeting. He pointed out that based on the estimate thus far, it appeared that this project would likely have to go out to bid. He suggested that perhaps the Authority wait until spring to move forward with the project.

PUBLIC COMMENT

No public comment was offered at this time.

CORRESPONDENCE

Mr. Salisbury briefly reviewed the correspondence, which included the offer letter to Adam Bell for permanent employment with the Authority, a thank-you letter from Mr. Bell, the determination letter from Unemployment Compensation regarding a former employee, a letter from DEP regarding the NPDES permit, and an article regarding sewer arrears collections in East Pennsboro Township.

AUTHORITY MEMBER COMMENTS

Mike Kreiser. Mr. Kreiser had no comments.

Ken Tyndale. Mr. Tyndale had no comments.

Tom Stewart. Mr. Stewart had no comments.

Bob Garland. Mr. Garland had no comments.

Don Steinmeier. Mr. Steinmeier had no comments.

REPORTS

Authority Manager. Mr. Salisbury submitted a written report. Mr. Salisbury called the members’ attention to a letter from David Bitner of RGS Associates, engineer for the proposed Sheetz at the corner of Route 39 and Jonestown Road, and Mr. Shope’s response to a question regarding the possible need to upgrade PS #1 in order to service Sheetz.

Sheetz has re-evaluated their proposed water usage. A brief discussion followed, during which it was suggested that the Authority request water usage records for Sheetz locations similar to the proposed building that will be built in West Hanover Township before a final decision is made as to how it will be required to connect to the public sewer. Staff agreed to request those records.

Mr. Salisbury also called the members’ attention to a resume for the position of Plant Operator. He briefly reviewed it and stated that he was planning to interview the candidate on Wednesday, August 28.

Authority Engineer. Mr. Shope had no further report.

Authority Solicitor. Mr. Yost had no further report.

ADJOURNMENT

Mr. Tyndale moved to adjourn the meeting. The motion was unanimously approved. The meeting adjourned at 7:10 p.m.

Recording Secretary,

Gail A. Martin

wsa08182015-1