West Bountifulpage 1 of 7

West BountifulPage 1 of 7

City Council MeetingJune 19, 2012

Minutes of the Meeting of the City Council of West Bountiful City held on Tuesday, June 19, 2012 at West Bountiful City Hall, Davis County, Utah

Those in Attendance

MEMBERS PRESENT: Mayor Kenneth Romney, James Ahlstrom, Mark Preece, James Bruhn,Dave Tovey, Debbie McKean.

STAFF PRESENT: Craig Howe (City Administrator), Heidi Voordeckers (City Recorder), Ben White (City Engineer), Steve Doxey (City Attorney), Chief Todd Hixson, Cathy Brightwell, Nathalie Ellingson (secretary).

VISITORS: Kelly Enquist, Sparky Taylor, Terry Olsen, Angela Garner, Nick Hyatt, Jacob Schaelling, Kip Schaelling, Alan Malan, Brady Tracy, Laura Charchenko, Steve Maughan, Jason Burningham.

Called to Order:Mayor Romney called this meeting to order at 7:32 pm.

Invocation/Thought –Boy Scout Nick Hyatt repeated the Scout Law and the Scout Oath.

Pledge of Allegiance led by Nick Hyatt.

Accept Agenda

MOTION: Debbie McKean moved to accept the Agenda.

SECOND: Dave Tovey seconded the Motion.

PASSED: Voting was as follows:

James Ahlstrom – Aye

Mark Preece – Aye

James Bruhn – Aye

Dave Tovey – Aye

Debbie McKean – Aye

Public Comment

Angela Garner, 1015 North 800 West – She has a neighbor who has 20 cats in her home. There is no ordinance in the city or the county limiting the number of cats. She explained how quickly unspayed and unneutered cats can reproduce. Mayor Romney said he thought the county was adopting an ordinance to license cats. Craig Howe stated the city ordinance uses the county’s previous ordinance which only has a restriction on dogs. He further stated the County has asked each city to adopt the County’s ordinance, and although West Bountiful has elected not to thus far, they will consider it.

Brady Tracy – For a solution to the cat problem, he stated his friend runs a non-profit group who traps wild cats, gets them spayed and neutered, and then releases them. He gave contact information to Debbie McKean.

Terry Olsen – commented that the cart at the side of the road with the speed flashing as cars go by is a very good idea. It works well as a device to remind people of the speed limit.

Consider Approval of Ordinance 347-12,

an Ordinance Amending Section 2.16.10,

City Officers, of the West Bountiful

Municipal Code to Include

Subsection D.1., Deputy Recorder

Heidi Voordeckers – this item had been tabled at the last meeting because they needed to do further research as to the Utah Retirement Systems requirements for appointing a deputy recorder. They found they can appoint a deputy recorder without being liable for retirement if the position is clearly defined as part time and non-benefitted. The new subsection D.1 defines the position of Deputy Recorder.

MOTION: James Ahlstrom moved to approve Ordinance 347-12 amending Section 2.16.10 of the Municipal Code to include Subsection D.1, Deputy Recorder.

SECOND: Debbie McKean seconded the Motion.

PASSED: Voting was as follows:

James Ahlstrom – Aye

Mark Preece – Aye

James Bruhn – Aye

Dave Tovey – Aye

Debbie McKean – Aye

Consider Appointment of Deputy Recorder

Mayor Romney presented Cathy Brightwell to be appointed Deputy Recorder.

MOTION: Debbie McKean moved to approve the Mayor’s appointment of Cathy Brightwell as Deputy Recorder.

SECOND: James Bruhn seconded the Motion.

PASSED: Voting was as follows:

James Ahlstrom – Aye

Mark Preece – Aye

James Bruhn – Aye

Dave Tovey – Aye

Debbie McKean – Aye

Cathy Brightwell was then sworn in as Deputy Recorder by Heidi Voordeckers.

Discussion on Proposed Modification

to Historic Ordinance and Functions

of the Historic Commission..

Cathy Brightwell – A memo was provided stating that the mayor, city council, and the planning commission began looking at the Historic Preservation Commission ordinance last February in order to redefine the role of the commission. The current ordinance gives the historic commission the responsibility to approve design plans of homes in the historic district. The goal is to have the historic commission’s primary responsibility be that of preserving the history of the city and provide advice and recommendations on the appearance of the historic district. All design plans will be reviewed and approved by an Architectural Review Committee. She suggested the Architectural Review Committee include a member of the City planning department, an architect, and one member of the planning commission. Cathy moved the design/building and land use responsibilities to a new section, Chapter 17.24 (R-1-10) Historic District Overlay District. She has asked Cheryl Searle to review it. Since it is a land use issue, a public hearing was held.

Debbie McKean brought up the frequency of the meetings of the historic commission. The ordinance proposes they be held once each quarter. She thought they should be more often, but it was decided that once a quarter was enough and meetings could be called more frequently when a need arises. She pointed out that there was mention of color slides and suggested that term be changed to images. One member of the historic commission will be responsible for all documentation, which includes images. There was some discussion regarding time limits for approvals, etc. Steve Doxey said he would review that issue.

James Ahlstrom asked if home builders could have more design options considering the state of the economy and some of the design options required are more costly. Mark Preece, who is the council representative on the historic commission, stated he does not think the requirements are onerous, but they could be more clearly defined. James stated, in the R-1-10 district, it was not clear by whom reviews and recommendations are done, since it only states “city.” The ordinance can be changed to state “the architect provided by the city.”

Mark further stated that, although the ordinance provides that five people be appointed to the historic commission, he believes they could work well with only three members, plus a non-voting planning commission member and the city council member. The ordinance could be changed to allow creation of ad-hoc committees when necessary.

Consider Approval of Resolution 295-12,

A Resolution Amending the Fiscal Year

2011-2012 Budget

Heidi Voordeckers – The only change to the amended budget since the public hearing that was held on June 5, 2012, was to the water budget, relating to a project that was approved and completed in 2010. The city just received the bill from UDOT which was for $200,000. Water bond money funded this project and the funds are still in an investment account.

MOTION: Debbie McKean moved to approve Resolution 295-12, amending the Fiscal Year 2011-2012 Budget.

SECOND: James Ahlstrom seconded the Motion.

PASSED: Voting by roll call was as follows:

James Ahlstrom – Aye

Mark Preece – Aye

James Bruhn – Aye

Dave Tovey – Aye

Debbie McKean – Aye

Consider Approval of Resolution 296-12,

a Resolution Adopting the Fiscal Year

2012-2013 Budget and Certified

Tax Rate of .001951.

Heidi Voordeckers – Since the public hearing, the budgeted property tax figure was added. A 5 % increase was proposed, but the actual increase is 2%. She also included the new figures from the amended 2011-2012 budget. Charts have been added to the budget message that show the city’s shift in focus to capital improvements.

The certified tax rate was received from the county. It is budget-neutral but shows a small increase due to growth. Debbie McKean thanked Heidi for the budget being easy to read with nothing hidden.

MOTION: Dave Tovey moved to approve Resolution 296-12, adopting the Fiscal Year 2012-2013 budget and certified tax rate of .001951.

SECOND: James Bruhn seconded the Motion.

PASSED: Voting by roll call was as follows:

James Ahlstrom – Aye

Mark Preece – Aye

James Bruhn – Aye

Dave Tovey – Aye

Debbie McKean – Aye

Discussion of refunding Series 2004

Sales Tax Revenue Bond

Jason Burningham – As the city’s financial advisor, the firm of Lewis Young Robertson & Burningham, Inc. frequently reviews the outstanding debt obligations and looks for opportunities to refinance in order to save costs for the city. With interest rates being currently very low, they are suggesting the city refund the sales tax revenue bond that was issued in 2004 to finance the City Hall project. Based on current market rates, the interest could go from 5% to 2.71%, making the annual debt service savings $14,265.00. Arbitrage, which is the process of borrowing from one market and investing in another market, would be a negative, but it would be less than 50% of the total debt savings by the time the bond matures on May 1, 2029. The negative arbitrage also goes down each month as we approach the next refunding date.

Mr. Burningham suggested they follow the approach being used by the South Davis Recreation District. They have everything ready to complete the transaction, and they have given themselves 18 months to watch the market. A three-person committee has been authorized to execute the transaction when Mr. Burningham gives them the go-ahead, so they will not have to wait until the Rec Board meets, which is only once a month.

Mr. Burningham stated the treasury market and municipal market have the most impact on rates. He looks at the general market and bond market to determine the best time to execute. Dave Tovey suggested they get ready, appoint the subcommittee, and do a parameters resolution at the next meeting. A public notice is required but not a public hearing. Craig Howe suggested they could be locked in and ready to move just after the November election.

Engineers Report

Ben White –

The 400 North water line is almost complete. UDOT is in a dispute with the low bidder, so there will be no contractor for awhile. As of the middle of next week, the road will be left as it is. In the meantime, Public Works is looking at solutions to problems that will arise from the incomplete road, such as the dust issue. Steve Maughan is planning on spraying the road with mag chloride, which is better than water in keeping the dust down. Chief Hixson also plans a sign that reads “Road Closed, 400 N Residents Only”, rather than Local Traffic Only, which is too open. They could impose a fine as high as $623 for infractions.
The DSB contractor is planning on being in the city in July to suggest items needed to seal the trail.
They have closed the well contract and are waiting for the new contractor to finish another well, at which time they will begin on the city’s new well.

10.

Planning Commission Report

Nothing to report.

11.

Police Report

Chief Todd Hixson –

In May 2012 there were 1363 activities, and 9 arrests.
At Shopko, they apprehended a former physician’s assistant who had been writing prescriptions all over Salt Lake and Davis Counties.
At 893 North 900 West, a female was arrested on drug charges and possession of a firearm. Another suspect fled with two safes and a firearm. The arrest was due to an investigation which is ongoing
The US Bank on 500 West was robbed and it is believed the same suspect has robbed banks in North Salt Lake and possibly Pleasant Grove. Detective Smith is aggressively investigating the case.
A Safety Fair is planned in conjunction with the Fourth of July activities, which will feature K9 demonstrations, two helicopters, and more.
TJDeCarlo is leaving the force on June 15, and the position has been offered to the Alcohol Enforcement Officer, Brandon Erekson, so they are looking for a new person for that position who has experience. The person who tests second for that position could be brought on as a reserve officer who, after training is complete, could do alcohol enforcement, also.
Sgt. Rasmussen has been the liaison for Chief Hixson with the parade committee. They will be getting two officers from Bountiful to help with the parade

12.

Finance Report

Heidi Voordeckers –The report for the period ending May 31, 2012 was provided to council. The fiscal year is 90% complete. She included summaries of fund balance and classifications; committed funds and non-committed funds; assigned and unassigned, etc. The golf course had a $12,000 day on Saturday. There was a tournament held, but they had many individual players as well.

13.

Administrative Report

Craig Howe –

Grady Tanner has been working on having a monument erected by the hotel and Sahara Building on 500 West. This was for an Eagle Scout project and he has been diligent with planning the monument and raising money. The dedication was to take place a week ago, but Brady left for Alaska to work on a fishing vessel. The dedication is now scheduled for August 2 at noon so Brady can be present.
The city has been approached by an independent TV show who can take a five-minute video to promote the city’s economic development. The cost to the city would be $20,000 for the five minutes, and Craig declined the offer.
Woods Cross is working on an access plan for 500 South, and has met with differences with UDOT in their planning. In particular, Woods Cross wants a stop light at the intersection of 500 South and1100West,but UDOT does not think it is warranted. Several studies have been done, and Craig believes a light is important for the health and welfare of citizens.
With the recent budgets, the city has only been able to get what it needs to respond to emergencies. There have been a couple of emergencies which will impact next year’s budget. Firstly, the work station that Ben uses is too slow and wastes much of his time. His projects are too large for it to handle. To provide a new work station will cost $4,000 to $5,000. Secondly, a mower has a cracked cylinder. They tried fixing it and it worked for awhile but now it is not worth fixing. They plan to watch for other cities to trade mowers in and they will get one of those. They want to get the same type of mower as they already have so they can exchange parts. Also, Marcus is working on a plan which may result in them needing only three mowers.
The new computers for the Pro Shop are installed and include readers for credit cards. They are working to get the readers fully operational.
The new servers are installed and the staff is in the process of restoring email, but Craig needs to talk to the state domain person. The air conditioners for the server room are installed and operational.

14.

Approval of Minutes From

June 5, 2012 Budget Work Meeting

and June 5, 2012 City Council Meeting.

MOTION: Debbie McKean moved to approve the June 5, 2012 budget work meeting and the June 5, 2012 city council meeting.

SECOND: Dave Tovey seconded the Motion.

PASSED: Voting was as follows:

James Ahlstrom – Aye

Mark Preece – Aye

James Bruhn – Aye

Dave Tovey – Aye

Debbie McKean – Aye

15.

Mayor/Council Reports

Debbie McKean – looking forward to the Fourth of July activities for which planning is going very well. The newsletter should be out the end of the week.

Dave Tovey – the Youth City Council is working on the parade.

James Bruhn – asked staff to contact Bountiful Power regarding the trees that were down on the rail trail from Pages Lane north as residents are quite sure they are responsible. Also, there is a tree at a residence which has overgrown into the lane of traffic, and he asked Steve Maughan to talk to the resident.

Mayor Romney – suggested a service project for a general cleanup of the rail trail, once Bountiful Power has done their part. He has seen great improvements at the park. He said getting information to the residents is the best way of keeping them off the incomplete portion of 400 North, which he hopes does not remain that way for long.

Mark Preece – the parade committee is meeting weekly. The CERT team will be at the end of the parade. He attended a DUED meeting earlier in the day.

James Ahlstrom – was not able to attend the last golf meeting due to a graduation, but he will attend the next one. He asked Steve Maughan to schedule a Public Works meeting.

16.

Closed Meeting

Not necessary.

17.

Possible Actions After

Closed Meeting

Not necessary

18.

Adjourn to RDA Meeting (9:30 pm)

MOTION: James Ahlstrommoved to adjourn to the RDA meeting.

SECOND: Dave Tovey seconded the Motion.

PASSED: Voting was as follows:

James Ahlstrom – Aye

Mark Preece – Aye

James Bruhn – Aye

Dave Tovey – Aye

Debbie McKean – Aye

______

MAYOR KENNETH ROMNEYHEIDI VOORDECKERS (CITY RECORDER)

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NATHALIE ELLINGSON (SECRETARY)