2017-2018Budget Calendar
November 2016
15 – Executive Team meeting: discussion of current budget including enrollment, contract negotiations, beginning fund balance
22 – Executive Team meeting: discussion of 17-19 biennium State Support funding; schedule for budget development
29 – Executive Team meeting: discussion of federal funding
December 2016
01 – Budget worksheets distributed to Executive Team. Full excel file and individual Jenzabar worksheets available on myLakerLink. (Individuals are responsible for going there for the worksheets that are their responsibility.)
06 – Managers Meeting with update on current budget, next budget, impact of enrollment on billing credits and FTE
13 – Executive Team meeting: discussion of timeline, process, training and worksheets, including maintenance/Improvement multi-year worksheet, contractual increases projections
16 – Cost centers additions/deletions to Business Office
16 – Roll-over budget reallocation due
16 – Existing roll-over personnel inventory updates finalized
January 2017
03 – Executive Team meeting: discussion of State Funding, Forecast Review, Reallocations, Cost Centers, required increases
06 – Business Services staff verifies updates, approves and closes budget worksheets to staff
10 – Deans’ Meeting with President: Budget process/deadlines discussed
10 – Executive Team meeting: discussions of personnel inventory, Forecast Review, Reallocations, Cost Centers, Maintenance/Improvement worksheet and contractual increases worksheet due to Business Services.
17 – Managers Meeting with budget development update
18 – College Council Meeting with budget development update
24 – Executive Team Meeting: discussion of Revenue Forecasting, Enrollment Projections
25 – General Faculty Meeting with budget development update
31 – Executive Team Meeting: discussion ofmandatory/contractual line item increases, projected enrollment, waivers
February 2017
03 – Debt Service amounts entered into Budget
07 – Managers Meeting with budget update
14 – Executive Team Meeting: discussion of tuition and fees policy for Board resolution, approved budget increases/decreases including personnel, waiver recommendation, calculation of tuition and fee projected resources
15 – College Council Meeting with budget update
27 – Business Services staff begins entering in grant budgets and projected transfers
27 – Board Meeting – Tuition and Feesresolutions presented
28 – Executive Team Meeting: discussion of transfers from Enterprise Functions
March 2017
06 – Grant Budgets finalized
07 – Managers Meeting with budget update
13 – Enterprise/Internal Service budget in myLakerLink
14 – Business Services staff distributesfinal variance report for general fund, enters all fund transfers, projects current year ending fund balance
14 – Executive Team Meeting: Discussions include: last review of budget variance report
16 – Business Services staff enters all approved increases/decreases
28 – Executive Team Meeting: Decisions made on variance report items, finalized personnel inventory
April 2017
04 – Budget message received for inclusion into budget book
04 – Final Budget Entries (Budget Balanced)
17 –Send Recommended Budget and budget committee documents to Print Shop
24 – Send printed Recommended Budget copies to appropriate departments for distribution
24 – Business Services publishes first notice of the Budget Committee meeting within 5 to 30 days before the hearing
28 – President’s Office mails the President’s Budget Message and Recommended Budget to the Budget Committee (not more than 10 days prior to meeting)
May 2017
01–Business Services publishes second notice of the Budget Committee meeting within 5 to 30 days before the hearing
08 – Executive Team meeting in preparation for Board Budget Committee meeting
08 – Board Budget Committee meeting – New members sworn in, officers elected, the President delivers the Budget Message. The budget Committee may approve the Recommended Budget and set the College levy rate. Public comment allowed.
30 – Business Services publishes the Financial Summary of the Budget and the First Notice of the Budget Hearing within 5 to 30 days before the hearing.
June 2017
05–Board Budget Committee meeting (if necessary)
19 – Adopted budget is drafted for easy editing for printing
26 – Board of Education meeting – Board of Education holds the Budget Hearing, makes final budget adjustments, adopts the Budget, appropriates the funds, and certifies the levy to the assessors.
27 – Business Services enters final budget adjustments, verifies accuracy, if necessary, of the Adopted Budget and prepares the final Budget document for printing.
28 – Adopted Budget sent to the Print Shop for printing. (3 copies due back by July 1st for mailing to Counties)
July 2016
03 – Required Budget documents mailed to County Clerk, Assessor, and the Oregon Department of Revenue.
03 – Electronic Adopted Budget distributed to staff, CCWD, & Umpqua Bank
Updated: March 20, 20172017-2018 Budget Calendar