HIGHLAND COUNTY BOARD OF DD
MARCH 15, 2016
6:00 PM REGULAR BOARD MEETING
LOCATION: Highland County Board of DD
The Highland County Board of Developmental Disabilities met in a regular session at 6:00 pm, Tuesday, March 15, 2016 at the Highland County Board of Developmental Disabilities. Board Members present: Karen Adams, Lynne Patton, Cheryl Lyle, Linda Allen, and Elizabeth Fryman. Absent: Deborah Tissot, Sam Snyder
Others present were Debra Buccilla, Superintendent, Sherry Burns, Executive Administrative Assistant, Larry Gray, Operations Director, Darlene Colliver, Education Coordinator, Becky Pollard, Nurse, Lori Moore, Business Director, Kraig Walker, Community Service Director, Suzie Janasov, Early Childhood Director, Elizabeth Brennfleck, Human Resources Director and Kelli Williamson, SSA Director.
ROLL CALL: Sam Snyder, absent; Deborah Tissot, absent; Cheryl Lyle, present; Karen Adams, present; Lynne Patton, present; Linda Allen, present; Elizabeth Fryman, present.
ADDITIONS TO AGENDA:
Reports:
The minutes of the February 16, 2016 Regular Board Meeting were reviewed and approved in a motion by Karen Adams, seconded by Lynne Patton. Roll Call. All yea, motion carried
Linda Allen, yea; Karen Adams, yea; Cheryl Lyle, yea; Lynne Patton, yea; Elizabeth Fryman, yea
Transfers: None
Monthly expenditures for March were reviewed and approved in a motion by Cheryl Lyle, seconded by Karen Adams. Roll Call. All yea, motion carried.
Linda Allen, yea; Karen Adams, yea; Cheryl Lyle, yea; Lynne Patton, yea; Elizabeth Fryman, yea
Debra Buccilla, Superintendent Update
· Attended the Superintendent Executive Committee, SOCOG, the Superintendent/OPI Conference and have been going to Rotary approximately twice a month.
· CMS unlikely to approve the 2024 deadline request instead requiring 2019 as the deadline to have compliance with conflict of interest. They are likely to approve a compliance plan submittal in 2019.
· Disenrollment of waivers on enrollees who have not used waiver services in one year or more
· Best Buddies International now has an Ohio Chapter with permanent office space in Columbus. Next step will be to help chapters form throughout Ohio.
OLD BUSINESS:
Larry Gray, Operations Director informed the HCBDD of the project updates.
· IT – purchased four new laptops
· Finishing all the signs
· Continuing plumbing and HVAC repairs
· Truck Dock repaired in storage building
· New phone lines with Time Warner Cable
· Accepting bids for windows and doors
Larry Gray, Operations Director covered the three year plan and maintenance plan. The cost was explained with a three year projection built in with 5% increase each year.
Larry Gray, Operations Director asked the board for full roof replacement by Cotterman & Company, Inc., durolast roof under TIPS Program that commissioners had used for Justice Center. Our cost would be $338,561.
Karen Adams made a motion to have Cotterman & Company Inc. replace the existing roof in 2016 for $338,561 with a 20 year warranty. Cheryl Lyle seconded the motion. Roll Call. All yes. Motion carried.
Linda Allen, yea; Karen Adams, yea; Cheryl Lyle, yea; Lynne Patton, yea; Elizabeth Fryman, yea
Debra Buccilla, Superintendent gave an update on Highco Separation
· Focus will be on continuing to move over all adult transportation
· Highco board gave approval to hire a new Business Manager
· All transportation will then move over to Highco and hopefully billing will start on July 1,, 2016
· In the process of getting quotes to separate several systems.
Debra Buccilla, Superintendent informed the Highland County Board that we did receive the Credit Card. The board will receive a monthly statement to review any expenditures.
NEW BUSINESS:
Kraig Walker, Community First Director presented the new Highland County Board of Developmental Disabilities Website and Facebook Page for the boards review.
Darlene Colliver, Pre School Coordinator reviewed the public relations events with the board.
· Radio clips for advertisement
· New Preschool sign for front of building
· Folder with application, business card and additional information
· Bookmark flyers for public places
· Information on Community Baby shower
· Press release
· “Come Play with Us” on May 5, 2016
· Video interviews with parents
Debra Buccilla, Superintendent, reviewed the possibility of needing more office space in the near future for Community First, Art Studio and Offices. If the preschool needs to add an additional classroom for the 2016-2017 school year, we will need to make arrangements for additional space.
At approximately 6:51 pm Karen Adams moved that the HCBDD go into an Executive Session to discuss Personnel Contracts and Room and Board Contract. Lynne Patton seconded the motion.
ROLL CALL: Karen Adams, yea; Cheryl Lyle, yea; Lynne Patton, yea, Linda Allen, yea; Elizabeth Fryman, yea
A motion was made at 7:20 pm by Linda Allen seconded by Cheryl Lyle for the board to re-enter into a public session. Roll Call. All yes, motion carried
Elizabeth Fryman moved to adjourn the HCBDD at 7:22 pm, seconded by Karen Adams .
Prepared by: Sherry Burns, Executive Administrative Assistant
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Sam Snyder, Board President
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Deborah Tissot, Recording Secretary