ASN Portal Instruction Guide

This will allow users to both enter an ASN and view a log of previously submitted ASN’s.

The log will show the past 60 days of ASN submissions only by the User.

The Customer Admin will have the visibility of all ASN submissions of any user falling under that Customer Admin’s group.

ASN Form

To enter and submit an ASN, Select ASN Form.

To complete the form, User must:

  1. Select from the drop down the SLC Ship To. If changing from the SLC displayed, wait for screen to refresh.
  2. Select from the drop down the Supplier Name.
  3. If changing from the one displayed, wait for the screen to refresh.
  4. Enter Date of Arrival by using the calculator link.
  5. Enter Carrier.
  6. Enter Shipping Reference Number (HAWB, Container Number, Etc).
  7. Select the SOI – Note only one SOI can be submitted per ASN.
  8. Enter Blanket PO – Note only one Blanket PO can be entered per ASN.
  9. Enter Truck # - A shipment should not exceed one truck.
  10. Enter Master BOL.
  11. Enter Manifest # - Optional
  12. Enter Ship Unit Type(UOM) – Optional
  13. Enter Miscellaneous - Optional
  14. Enter Packing List number.
  15. Enter Part Number.
  16. Enter Quantity per Item or Part Number.
  17. Check the box for Qip for only that line that needs to be Qipped.
  18. Wait for screen to refresh.
  19. Enter the qip reason into the Reason box.
  20. Complete steps 9-14 until all desired lines are completed.
  21. If more than 5 lines are needed, click Add Lines once the 5th line has been completed.
  22. Once all information has been entered, click Submit,
  23. Page will display message across the top if ASN was Submitted Successfully.

Possible Errors

  1. Part number is not set up or linked to the SOI selected – Error Message “Item ….. Not Found”.
  2. Packing list number entered has already been used – Error Message “DOCID Exists”.
  3. Required Fields on the form are not filled out – Error Message “The Field Name can not be blank”.

Correct errors and resubmit, or Contact your Account Manager for any questions.

ASN Log

To view status of ASN’s, view Past ASN Submissions, print ASN’s, or export to the log to Excel, click ASN Log

  1. Users will have the option to either enter filtering information if desired or select “Apply Filters” with no filter information and see all returns. Users will only see their ASN’s for the past 60 days. Customer Admins and CEVA Account Managers will see all ASN’s submitted for that supplier.
  2. Applying Filters: Filters can be applied to reduce the information being returned, however do not have to.
  1. SLC –From the drop down
  2. Trading Partner (Supplier) – Only the supplier(s) associated to your login will be available.
  3. ASN Status – Will allow either All, Pending, Passed/Processing, Passed/Received Complete, Passed/Received Short, Passed/Receipt Closed Unused, or Failed/Reason for Failure.
  4. User – Only Customer Admin can filter by User as all other User’s will only having visibility of the ASN’s he or she submitted.
  5. Blanket PO – Blanket PO specific to what you would like to display.
  6. Packing List – Packing List number or DocumentId.
  7. SOI – SOI specific to what you would like to display.
  8. Part Number – Part number specific to what you would like to display.
  9. HAWB – Carrier Hawb or BOL number entered during the ASN submission.
  10. Truck Number – Truck number entered during ASN submission.
  11. From ETA – Allows for a date range to be entered by the Calendar link.
  12. To ETA – Allows for a date range to be entered by the Calendar link.
  13. Carrier – Carrier entered during the ASN submission.
  14. Master BOL – Master BOL number enter during ASN submission.
  1. Once Filters are applied, select “Apply Filters”

  1. Detail information listed will be:
  1. SLC
  2. Trading Partner
  3. SOI
  4. ETA Date
  5. Packing List Number
  6. Item
  7. Line Qty
  8. Status
  9. Qip Reason
  10. Total Qty
  11. User
  12. Order Date (Date of ASN Submission)
  13. Hawb
  14. Carrier
  15. Blanket PO
  16. Truck Number
  17. Master BOL
  18. Manifest Number
  19. Ship Unit Type
  20. Miscellaneous
  1. Printing ASN’s - User will also have the ability to print the ASN by selecting the button in the print column on the ASN Log. The Print button will only be available if the ASN status is in either Passed/Processing, Passed/Received Complete, or Passed/Received Short. ASN’s will display as status Pending for up to 15 minutes during the hours of 4AM – 2AM CST and will not allow ASN printing until the ASN status changes to a Passed. Any ASN’s submitted between 2AM – 4AM will not process until after 4AM. If an ASN should fail, email notification of the failure is provided to the ASN submitter and CEVA Account Manager.
  2. Select the Print Button
  3. Page will open in the ASN format including the specific packing list number desired as well as other packing list provided during that submission.
  4. Select “File”
  5. Select “Print”

  1. Exporting Excel - User can Export from the ASN Log the displayed information to Excel.
  2. Select the Export to Excel button
  1. Select either Open or Save.

Open:

Save:

  1. Select Save and document will saved in desired folder.

CEVA recommends the supplier save their ASN Log between 30 and 60 days as ASN information on the log will only be displayed for 60 days.