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MCA PROGRAMME – LEICESTERSHIRE and LINCOLNSHIRE

FIRST WORKSHOP of the SHADOW PROGRAMME BOARD

Thursday, 16th October from10am-noon

In the Goscote Committee Room, Leicester County Hall.

SUMMARY ACTION NOTE

AIM

Toagree the approach to the Programme (including the structure and communications)

and confirm theconstituent projects, outlining their content and leadership.

Present:

Elaine BaylissLincolnshire County Council (SAB Chair)

PaulBurnettLeicestershire County Council (SAB Chair)

Stephanie Chapman‘User’ Advice

Mandy Cook Lincolnshire County Council

Manjit DarbyNHS England (L & L Area Team)

Carol Farnish, Leicester County Council

David JonesLeicester County Council (SAB Chair)

DawnLeese, Leicester City CCG;

Diane ManleyLeicester County Council

Sharon Robson SouthWestLincolnshire CCG

Jan Harrison Leicestershire Safeguarding

Attendees:

Lynn FrithNHS England (L&L Area Team)

Nicky SpencerProgramme Manager

Apologies:

Ruth LakeLeicester City Council

  1. Welcome, and Introductions

1.1.Manjit Darby welcomed everyone to the Programme Board, reminding members of past work. She explained that this meeting would focus on launching the full Programme, drawing on and consolidating all work strands and conversations held to date.

1.2.Manjit Darby invited everyone to introduce themselves

  1. The Outline Mandate

2.1.The Vision for the Programme; Programme Plan and Structure as well as the Finance were presented to the Board (See Doc: MCA Programme Overview v3 Board Issue 1014 – attached).

2.2. All proposals were AGREED with the following adjustments:

  1. Programme Deliverables:
  1. Emphasis upon “integrated’ development opportunities to be included
  1. Best Interest Assessor to be clearly denoted as DOLS
  1. Programme and its evaluation to give credence to the Care Act 2014.
  1. Project Plan:Synchronising delivery and the evaluation of project and Programme outcomes with commissioning intentions and plans (including the SAF and BI/DOLS referrals) was crucial. The current expectations for Programme’ close in September/October 2015 would be timely for the 15/16 plans. Also, a sense of the outcomes from the projects and their value would inevitably be available before this.
  1. Project Structure: Role of SAB Chairs within the Board to focus upon influencing others to support successful initiatives – and be a vehicle for quality assessment, scrutiny and challenge of the Programme.

2.3. The following ACTIONs were also AGREED:

  1. Nicky to incorporate agreed changes and amendments to the proposals and issue the Programme Mandate (v1) for Board review.
  1. Lynn to arrange transfer of the second funding stream to Leicestershire County Council for allocation in 2014/15 and 2015/16. Totalfunds currently available to the Programme was around £465,000 – just over £5,000 having been deducted for Programme Management costs to this point.
  1. Lynn to arrange for the Programme work to be placed on the next QSG agenda – for discussion and consideration opportunities of working across with SABs, Better Care Together etc.
  1. Together with David and Elaine, Paul agreed to consider further on the particular Programme Board’ role of the SAB Chairs– across the geography and in encouraging Commissioners to adopt valuable Programme’ products.
  1. The Projects – Outline Sketches & Leadership

3.1.Members were invited to confirm and challenge proposed outlines for the Programme’s seven projects – focusing upon the first three ‘foundational’ projects in depth.

3.2.The session concluded with Members offering sponsorship for each.

3.3.It was AGREED that the following contributions and points be taken forward – the deletion of the Universal Portal would reduce the number of Projects within the Programme to six:

Project 1: Evaluation Project Outline to include:

  • Additional objective: Up skill competence and enable Programme constituencies to continue to monitor and evaluate benefits beyond Programme Closure.
  • East Midlands Academic Health Science Network had been identified as the potential provider. No other nominations were received.

Action:

  • Members to e-mail details of any other potential provider to Manjit on or before Friday 24th October.
  • Nicky to progress discussions with AHSN and other nominated providers w/c 28th October

Project 2: “User” Exchange Project Outline to include:

  • Sponsor – Stephanie; Directors – to be confirmed but across the Areas; Manager – delete Healthwatch
  • Aim redefined: Establish and ensure User’ outcomes (as defined by the individual) are embedded into practice
  • User outcomes should be defined across the Programme as being those specified by the individual user
  • Include (in final section) liaison, advice and feedback exchange with:
  • LL&R Engagement Groups MCA Programme embedded into all engagement strategies and ensure MCA user influence drives forward these agenda (and exchange of learning)
  • LC Carers Forum
  • Include options for training days for carers to provide information about MCA and next steps

Project 3: Staff Exchange Project Outline to be revised:

  • Sponsor – Ruth Lake
  • clarify that it is user-defined outcomes
  • integration emphasis
  • for frontline staff
  • patch-based forums but where possible cross-area
  • learning and lessons from the Leicester Model (now experiencing sustainability challenges)
  • requirement for consent of client essential to sharing of client stories, user feedback etc.

Project 4: Universal Portal Project to be deleted

ACTION: Lynn to relay to NHS England the need for this Project but that its scale means delivery of its outcomes are best (cost-effectively) progressed at a national level.

Project 5: Leadership at All Levels

  • Sponsor – Sharon
  • Emphasis to be upon good quality supervision (MCA Guide for System leaders to understand responsibilities)
  • Delete overt references to CCG responsibilities and MCA Leadership Programme per se.

Project 6: DOLS Best Interest Assessor Development

  • Sponsor – Mandy Cook
  • Clearly denote that this programme is for DOLS BIA Training
  • Include raising staff awareness around the difference between BIA and BI meetings.

Project 7: Targeted Professional Groups

  • To link with Leicester City Provider Forum

3.4.All members were cautious about the time requirements of the project management for each of the seven. Wherever possible, it was noted that project management and reporting would be through a nominated lead, where possible from the Project’s provider.

  1. Next Steps

4.1. Actions as above

4.2. Nicky to amend all documents and circulate for Board reference.Board to familiarise themselves with Programme document, sending in final comments by Tuesday 28 October to Nicky.

4.3.Nicky to progress Programme and ‘active’ first tranche Projects i.e. Evaluation, User and Staff Exchange with respective sponsors including Project Lead nominations before mid November.

4.4.All other (second tranche Project) Sponsors to be alerted to the actions they need to take in once the baseline has been completed.

4.5.Board to submit ideas, documents and planning cycle and other information pertinent to the Programme with a clear explanation of where they should be included to Nicky before end October

4.6.Manjit to confirm date of Board meeting in early December to review outcomes.

c1609-MCA Programme Workshop 16 10 14 - Summary Action Note.doc