The regular meeting of the Glendive City Council was held Tuesday, June 3, 2014. Mayor Jerry Jimison called the meeting to order with the following Council members present: Doug Baker, Leon Baker, Rhett Coon, Betsey Hedrick, Matt Hull, Kevin Peña, and Gerald Reichert. Others present included: Treasurer Darci Saeman, Fire Chief George Lane, Director of Operations Kevin Dorwart, Captain Brad Mitchell, Assistant Public Works Director Pete Leath, and Recreation Director Dean Svenvold. Jason Stuart from the Ranger-Review and Emilie Boyles from KXGN were also present as were numerous members of the public. Councilman Mike Dryden was absent.
Hull moved to approve the minutes of the May 20, 2014 regular Council meeting; second by Reichert and the motion passed with Councilman Coon abstaining.
OLD BUSINESS
Personnel Committee: May 28, 2014 – 5:10 p.m.
Present:
Council Members: Mayor Jerry Jimison, Doug Baker, Leon Baker, Betsey Hedrick, Matt Hull
Department Reps & Personnel: GPD Chief Ty Ulrich, GFD Chief George Lane
Other: None
Agenda
1. Chief Ulrich informed the Committee that he has received a letter of resignation from dispatcher Lindsy Staley. Chief requested permission to advertise for the full-time permanent position, with a starting wage of $14.08/hr.
ACTION: The Committee recommends opening up the position for application.
2. Chief Ulrich requested that the Committee assist him in conducting an interview for one of the two vacant dispatcher positions on Monday, June 2.
ACTION: FYI.
3. The Committee met in closed session to discuss a confidential personnel issue.
ACTION: FYI
Meeting adjourned at 5:30 p.m.
Submitted by: Personnel Committee Chairman Matt Hull; Councilman Ward II
Ordinance Committee Report – 05/28/14
4 PM-5:10PM
Members present: L Baker, Hedrick, D. Baker, Hull & Mayor
Dept. Heads present: Chief Ulrich, Chief Lane
Others: Dara Deines (ranger review) Jerry Geiger. Dick Simonton, Ardie Adams, Jerry
Howard, Ali Morlton, Susie Frank, Les Frank, Jason Frank, Kami Sevier, Peggy Iba, Pat
Atwell, Mary Doll, Marsa Holas, Sheriff Deputy Cannan.
Agenda: 1. Proposed Ordinance for Animal Control by Jason Stewart.
No Action: Committee recommends no change to existing ord.
2. Ordinance update for enforcement of parking violators in SunriseSubdivision
No Action: No signs have been put up on Wyoming st. so truck parking has not changed.
3. Update on Ordinance for flood plain regulations.
No Action: City Attorney has not responded at this point with a recommendation.
4. Fireworks/July 4th Ordinance changes
Action: Committee recommends to council to change the times and dates as follows by
resolution.
Fireworks can be detonated July 1,2,3,5 1PM-lOPM
July 4 lOAM-12:01AM
Dec 31 1PM-1AM Jan 1
5. Request for camping Lloyd Square Park July 11,12, 13,2014
Action: Committee recommends approval with restrictions, no recreational fires, no
noise from generators, no electrical cords or water hoses across the streets.
6. Request for alcohol sales in Our Park Sept. 13,2014 12-10PM
Action: Committee recommends approval with conditions -approved open container
waiver, all state laws obeyed and no hay bales.
Personnel Committee: June 2, 2014 – 4:15 p.m.
Present:
Council Members: Mayor Jerry Jimison, Doug Baker, Betsey Hedrick, Matt Hull
Department Reps & Personnel: Asst. PW Director Peter Leath, Police Chief Ty Ulrich, Communications Supervisor Julie Conrad
Other: None
Agenda
1. The Committee assisted Asst. PW Director Peter Leath in conducting two interviews for the vacant Utility Worker position. The Committee has a recommendation for hiring one of the candidates, pending their successful passing of a pre-employment background check.
ACTION: FYI.
2. The Committee assisted Chief Ulrich and Communications Supervisor Julie Conrad in conducting an interview for FT, permanent Dispatcher.
ACTION: The Committee recommends hiring Juanita Carlson for the position, effective June 4, 2014. The candidate has completed all the required pre-employment testing.
Meeting adjourned at 5:15 p.m.
Submitted by: Personnel Committee Chairman Matt Hull; Councilman Ward II
PUBLIC COMMENT
Susie Frank, 605 S. Nowlan, approached the Council representing Frank’s Fireworks to discuss the proposed Resolution restricting the dates and times for letting off fireworks. Frank’s Fireworks is requesting the times and dates of discharge be from June 24th to July 5th and handed out some information supporting their request.
Kari Keller, 312 W. Brennan, approached the Council in support of the proposed Resolution. She feels one day for letting off fireworks is plenty and in many large Cities, there is only one day allowed for fireworks discharge.
Ardie Adams, 709 S. Taylor, approached the Council protesting the proposed Resolution. She stated that a few years back when the City had a fire ban, fireworks stands lost money and couldn’t pay wages. She is asking for fireworks discharge to be 10 days. Councilman Reichert stated he knows that residents of Bismarck, Minot, and Dickinson, just to name a few, are not allowed to let off fireworks in City limits and the fireworks stands are very successful. He feels the limited dates and times for letting off fireworks should not cause fireworks stand to lose money.
Gerry Geiger, 807 N. Kendrick, feels fireworks should be banned all together.
NEW BUSINESS
Accept resignation of Lindsy Staley as Communications Officer effective June 16, 2014 – Hedrick moved to accept the resignation of Lindsy Staley as Communications Officer effective June 16, 2014; second by Reichert. Captain Mitchell stated he hates to see Lindsy leave, but she is going back to school. This resignation leaves the PD short-handed, but he is hopeful they can find new people to fill the position.
Permission to advertise for Full-Time Dispatcher effective June 4, 2014 – Pena moved to give permission to advertise for Full-Time Dispatcher effective June 4, 2014; second by D. Baker and the motion passed.
Approve Resolution #2919 setting dates and times for discharging fireworks in the City limits – D. Baker moved to approve Resolution #2919 setting dates and times for discharging fireworks in the City limits; second by Hull. Motion passed with Coon voting against the proposed Resolution.
Approve camping in Lloyd Square Park with restrictions on July 11, 12, 13, 2014 – Hedrick moved to approve camping in Lloyd Square Park with restrictions on July 11, 12, 13, 2014; second by L. Baker and the motion passed.
Approve waiver of Open Container for Alcohol in Our Park for City Fall Fest on September 13, 2014 from 12:00 pm to 10:00 pm – L. Baker moved to approve waiver of Open Container for Alcohol in Our Park for City Fall Fest on September 13, 2014 from 12:00 pm to 10:00 pm; second by Reichert. Hull added the organizers of Fall Fest are also requesting a street closure. They are requesting the closure of Merrill Avenue from Power to Bell and will submit an application. The motion passed.
Approve hiring of Juanita Carlson as Full-Time Dispatcher effective June 4, 2014 – Hull moved to approve the hiring of Juanita Carlson as Full-Time Dispatcher effective June 4, 2014; second by D. Baker. This hiring will replace LaRae Semingson. The PD still needs to replace Lindsy Staley. The motion carried.
Accounts Payable Claims: $91,473.31 – Coon moved to approve Accounts Payable Claims in the amount of $91,473.31; second by Hull and the motion passed.
Payroll for May: $211,377.00 – Hedrick moved to approve May payroll in the amount of $211,377.00; second by Pena and the motion passed.
DEPARTMENT HEAD COMMENTS
Police Department – Captain Mitchell stated his department is short-handed and very busy, but it makes for good job security. Hull asked Captain Mitchell about the Police Academy and which Officers are there now and who will be going. Captain Mitchell stated Schmitt is at the Academy now and Martin will be going in September. He also reminded everyone to keep houses and cars locked.
Operations – Dorwart stated he has been busy working on the WRRF and budgets are right around the corner. Hull asked Dorwart about Union Negotiations and Dorwart stated no dates have been set as yet.
Public Works – Assistant Public Works Director Pete Leath reported the pool is up and running with the recirculating pump needing work. He is training the pool staff on how to operate the new chlorine system. The crew has been filling pot holes; along with cleaning the streets and drains. They have also been working with the Skate Park and moved some sprinklers and trees to clear the area where the Skate Park is being built.
Recreation – Svenvold stated summer registration has opened up. Swimming lessons start on June 16th. Hull asked if there have been any applicants for the Assistant Rec Director Position. Svenvold stated there is one and Svenvold will contact the applicant. Svenvold noted there was no Hershey Track Meet held in Glendive this year, but stated anybody who wishes can compete at the State Meet in Colstrip on June 21st. He also stated that Hershey is no longer sponsoring track meets.
Fire – Fire Chief Lane stated he hasn’t issued any major building permits; just small permits for fences, etc. He also handed out the ISO findings.
MAYOR’S COMMENTS
Construction on Skateboard Park (Hoping for August opening) (Public Works employees are helping with construction)
Eastern Montana Energy/Legislative Meeting on June 5th in Miles City @ 10:00 am
Makoshika Promotions “Bump ‘n Run” – Sat., June 7th
Buzzard Day – Makoshika State Park – Sat. June 14th
Miss Montana and Outstanding Teen Pageant – June 12, 13, & 14 (10th Anniversary)
COMMITTEE MEETINGS
Street Committee – Wed., June 11th – 4:00 pm
F/U/P/R Committee – Wed., June 11th – 4:15 pm
DEPARTMENT REPORTS
City Court - May
OTHER BUSINESS
There was none.
ADJOURNMENT
Peña moved to adjourn the Council meeting; second by D. Baker and the motion passed.
Dated this 3rd day of June, 2014.
Approved the 17th day of June, 2014.
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Jerry Jimison, Mayor
ATTEST:
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Darci Saeman, Treasurer