January 15, 2006

EDI Format Differences

Ralphs will be converting to the Kroger OLP purchasing system in 2006. This will be a multi-phase process; each conversion will affect specific locations and items. This purchasing system change will affect the Ralphs EDI format you now use to send and receive. You will need to make arrangements to send and receive both EDI formats until all conversions are complete.

After each conversion the Ralphs EDI documents will follow the Kroger EDI format guidelines. You may already be receiving Kroger EDI documents and be familiar with the Kroger EDI format and the segment, element and qualifier code differences.

If you have questions or are not familiar with the Kroger EDI format please go to the

Kroger EDI web site and review the posted maps.

It is the partner’s responsibility to review and update all maps as well as to make any internal notifications and systems or process changes needed to comply with the conversion dates.

NOTE! Until all Ralphs facilities and commodities have converted you should be prepared to send and receive both the converted and non-converted EDI document formats.

Some documents will be changing more than others. Our maps denote any Kroger specific requirements as well as current Ralphs specific segment, element and qualifier code differences. Please carefully review the changes listed below as well as the posted maps to see how these conversions may affect your company.

The lists below represent some of the key documents and changes.

PURCHASE ORDERS

875- Refer to the following segment, element and qualifier code differences.

SegmentsElements

G5003

N901

G6101, 02, 04, 05

NTE01

G6601, 02, 03, 05, 06

N101

N302

N404

G6810, 11, 12

G7002, 03, 04, 07, 09

G7205, 08

G7301

G7605, 06, 08, 09

See posted sample on web site.

850- Refer to the following segment, element and qualifier code differences.

Segments Elements

BEG05

PER01, 02, 04

FOB01

PKG02

TD504

N902

N101

N302

N404

PO109, 10, 11

SAC02, 08

TAX12

AMT01

See posted sample on web site.

VMI DOCUMENTS

852- Refer to the following segment, element and qualifier code differences.

SegmentsElements

XQ01, 03

XPO01, 02

N902

N102

LIN04, 05

ZA01, 02, 04, 05

ZA01 Ralphs does not currently send the QC qualifier, Kroger does. This is the “quantity committed”. It represents the expected demand for the following day. Ralphs will send the QC once the conversion is completed. Please contact the buyer for instructions on how to interpret and use the QC qualifier.

ZA02 Format Changes for Item Quantities: The 852 Quantities sent in the ZA segments are daily totals. Kroger does not send any accumulative totals.

See posted sample on web site.

855- Refer to the following segment, element and qualifier code differences.

Segments Elements

BAK02, 03

See posted sample on web site.

******XPO-Replacement PO’s******

Replacement PO’s will follow the Kroger format. You will receive a new range of PO’s each week. PO’s are not to be carried over. If not used, please discard. Should you run out of PO’s during the week you will need to contact the Ralphs buyer ASAP. Only the buyer can provide additional PO numbers.

NOTE!

  • You will receive your 1st set of replacement five digit PO numbers in the XPO segment on Sunday 03/26/2006. A new set of replacement PO’s will be sent each Sunday thereafter.
  • Begin placing orders using only the PO numbers provided in the 852 from Kroger on Sunday 03/26/2006.
  • We will not accept PO numbers sent prior to the conversion by Ralphs after the conversion is completed. Please discard these invalid PO numbers.

If you do not receive replacement PO numbers in the XPO segment on the 852 on 03/26/2006, please contact the CSC Kroger EDI Support Team

Company's Supported / Name / Title / Phone / Email
A-M / Gopi Purushothaman / EDI Business Analyst / 302 781-1020 ext. 5346 /
N-Z / Aniruddha Ghosh / EDI Business Analyst / 302 781-1020 ext. 5347 /
Additional / Mahesh Rao Sattenapalli Naga Durga / EDI Technical Analyst / 302 781-1020 ext. 5347 /

INVOICES

810- Refer to the following segment, element and qualifier code differences.

SegmentsElements

BIG04

N101

N301, 02

N401, 02, 03

TDS01

880- Refer to the following segment, element and qualifier code differences.

SegmentsElements

G0104

N101

N301, 02

N4 02, 03

G2001

G3301

See posted sample on web site.

*******COMMUNICATION ID’s*********

The EDI Communication ID’s will not change. You are already exchanging Ralphs transactions via Kroger EDI.

Kroger EDI: ISA Qualifier 08 - ISA ID 9254110060 - GS ID 5137624388.

******CONVERTING ITEMS*************

We have created a list of the locations / items and vendor relationships affected by this conversion. The list is on our website, (Click on the ALERTS and UPDATES link). Please review this list to ensure proper alignment within your systems. For questions relating to converting items contact the buyers.

********DUNS NUMBERS********

The Ralphs ST and BT Duns numbers will change.

If a location / item is included in any conversion you must use the NEW Duns. If the location / item has not yet converted you must use the EXISTING Duns. Go to the web site for a complete listing of NEW and EXISTING DUNS. Until all conversions are complete you will need to reference both the NEW and EXISTING Duns depending on whether or not the location and items have converted to the new buying system.

Ship to Duns New Ship To Suffix WarehouseOld Ship to Suffix

0381769211002Riverside Frozen0202

038176921 1003Riverside Deli 0202

0381769211004Riverside Perishable0203

********LOCATIONS*********

The physical location and addresses for the affected Distribution Centers will not change.

********SEND RECEIVE TIMES*********

Send and receive times will not change.

Ralphs Conversion Format Difference.doc

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