Job Holder: / Creation/Review Date: / August 2017
1 / MAIN PURPOSE OF THE JOB
This role concerns the review, redraft and assessment of existing as well as new contracts between the Wise Group and other parties. There is a requirement for analysis of procedures and policy regarding contractual assessmentand review as well as procurement matters. You will provide Procurement and Contract assessment as well as assistance as and when required to implement procurement and contractual recommendations.A keen ability to manage a diverse workload from multiple sources is vital to fulfil the purpose of this role.
2 / POSITION (line reporting and inter-relationships rather than ways of working)
3 / KEY ACCOUNTABILITIES
- Contract Analysis – review, redraft and assess the suitability of contract for multiple projects and requirements of the charity and determine risk in plain English to management;
- Due Diligence – support the timely and effective completion of due diligence checks on partner and supplier organisations, reporting elements of risk to Governance Manager and senior leaders as required;
- Procurement – support the business to procure goods and services that are ethical, sustainable, of high quality and good value;
- Corporate Systems and processes – maintain and assessbusiness critical processes, assist with implementation and ensure ongoing effectiveness (including assisting Governance manager in their capacity);
- Management Information– gather and analyse key information and results to inform contract/procurement analysis, risk evaluationand management advice;
- System Development and maintenance – contribute to the analysis design and implementation of business support systems when requested by manager and detail all work in appropriate internal IT systems according to best practice;
- Risk, Compliance, Audit and Assurance – support governance colleagues with assessment of contractual compliance; and
- Feedback– consult with and advise managementwith a critical assessment of working practice (if requested) and provide continuous improvemet of Procurement and Contractual procedure and policy.
4 / DIMENSIONS AND SCOPE OF AUTHORITY
- Staff/People Resources – maintain good working relationships with all aspects of people (recruitment, development, performance improvement,absence, grievance, discipline equality and diversity) within the contractual support function;
- Autonomy to make all day-to-day operational decisions without reference to Line Manager; and
- Contribute to policy design and implementation.
5 / QUALIFICATIONS KNOWLEDGE AND SKILLS
- Contracts Management or legal qualification (LLB etc.) or demonstrable experience and achievements over a number of years;
- Knowledge of procurement and contractual theory and analysis;
- Experience of working autonomously on contractual analysis, negotiation, drafting and other contractual matters;
- Risk management techniques and abilities to advise management;
- Performance/data analysis and reporting;
- Ability to analyse business issues, assess and identify risks and recommend innovative solutions.
- Excellent communication, presentation and interpersonal skills including diplomacy and the ability to influence; and
- Proficient in the use of Mictrosoft Office pacakages.
6 / CORE BEHAVIOURS (‘How’ key accountabilities are achieved)
- Nurture Positive Relationships
- Act with Respect and Integrity
- Drive Growth
- Engage through Communication
- Leadership and effective communication with management
7 / ADDITIONAL REQUIREMENTS
- Promote and embrace all aspects of Equality & Diversity
- Promote, monitor and maintain best practice in Health, Safety and Security
- Uphold and promote Wise Group Culture and reputation