Domestic Scan Proposal Form

AASHTO is soliciting topic proposals for a Calendar Year 2013 US Domestic Scan Program (NCHRP Panel 20-68A). Each selected scan topic will be investigated through site visits to three to six locations for approximately a two week period or less (type 1), by webinar (type 2) or peer exchange (type 3) conducted by a group of eight to 12 transportation professionals with expertise in the selected topic area. Proposed topics should meet the following criteria:

·  Address an important and timely need for information by transportation agencies;

·  Are of interest to a broad national spectrum of people and agencies;

·  Are complex and also “hands-on,” meaning they lend themselves particularly well to exploration through on-site visits; and

·  Are sufficiently focused that the tour participants are able to investigate and understand key issues in the limited time available on the tour.

This form is designed to collect the full length of your proposal. Sections requiring essays have unlimited space for you to use. Contact information has some limited text. Use your TAB key to advance to the area where you need to complete information.

Proposals should be returned no later than OCTOBER 15, 2012.

Proposal Contact Information

Name / Steven J. Quinn / Address / 4501 South 2700 West
P.O. Box 148465
Salt Lake City, Utah 84114-8465
Title / Dir. Engineering Technology Srvcs / E-mail /
Member Department / UDOT / Telephone number / 801-503-6451
AASHTO Committee / Date of submission / 08/20/2013

Title of Proposed Scan

Best Practices In Using Gis Technologies To Manage And Disseminate Dot Data

Problem Statement (What topic is to be examined? What drives the need for the scan? Why now?)

Departments of Transportation are inundated with data but bereft of valuable information. Departmental silos, accuracy of data and needs for information in decision making are just some of the challenges DOT’s face. However, some DOT’s are using GIS technologies to address these issues.

UDOT recently contracted with a vendor to collect a wealth of enterprise data. This effort may fundamentally shift how we maintain our assets via GIS and other spatial IT systems. As we move forward in implementing our GIS institutionally it would be valuable to learn how other DOTs are coupling there IT and GIS systems to provide and enterprise solution.

Scan Scope (What specific subject areas are to be examined? Which cities and states might be visited? Which agencies/organizations (including specific departments or types of staff if applicable)?

The scope would include:

Where and how are GIS technologies implemented and what benefits have been gained as a result?

Use of GIS technologies in management reporting and performance measures.

How have GIS technologies been accepted by management, user communities, the public, and others?

Plans for the future expansion of GIS technologies.

GIS organization and staffing.

Management of GIS and enterprise data.

IT and GIS Integration.

Custom versus vendor product or COTS approach.

Information would be gathered through visits to a number of DOTs that are believed to be leaders in the use of GIS technologies. In the process we would like to visit with members of management, IT organizations and user communities (project delivery, finance, maintenance, etc) to get perspectives from all sides of the equation.

Possible DOT's to visit could be Colorado, Iowa, New Jersey, New York, Pennsylvania, Oregon or Ohio.

Anticipated Scan Results (What key information is to be gained? What information is to be shared after the scan? Who would the audience be for this information?)

Identify best practices in the use of GIS technologies in assisting DOT management with decision making, correlating disparate data, public transparency, and asset management.

Understanding what other DOT's have done can save significant time and money for those DOT's interested in GIS technologies. Cost savings could come through lessons learned, technology sharing, and possibly leveraged vendor relationships

Benefits Expected (Including potential impacts on current technology or procedures)

Lessons learned in implementing GIS technologies.

Shared ideas for using GIS in management reporting, pubic transparency and asset management.

Foster and encourage the concept that DOT’s can and should use GIS technologies to share information with AASHTO, FHWA, local MPO’s, and the public.

Best practices in data management to support GIS implementations.