October 13, 2015

Town Hall 7:00 p.m.

Roll Call & Pledge of Allegiance

Those present were Council: Tom Strayer, Larry Longman, Max Meise, and Barry Wood, Police Chief Harold Rodgers, Town Manager Tonya Galbraith, Clerk-Treasurer Cathy Gardner, Planning and Building Director Ryan Crum, Town Attorney Gregg Morelock, and Town Engineer Mark Witsman.

Approval of Minutes

Motion by Mr. Meise that we approve the September minutes with the correct spelling of my name. 2nd by Mr. Longman. Passes 4-0.

Clerk-Treasurer

Report posted.

Public Safety

1.  Report posted.

2.  Officer Aaron Watts has been sworn in for duty.

Request to burn

Mr. Larry Trittipo appeared before the Council to request approval to burn items cleaned out from the fence row and storm debris from farm land. No trash will be burned.

Motion by Mr. Meise that Mr. Trittipo be granted an annual permission to burn brush on his property between 600 and 650N, a distance no closer than 250 feet to a structure and road, and we would reserve the right to revisit the practice. 2nd by Mr. Longman. Passes 4-0.

2016 Budget Adoption – Ordinance 101315

Motion by Mr. Meise that we road Ordinance 101315 by title only. 2nd by Mr. Longman. Passes 4-0.

Ordinance 101315 was read by title by Mr. Morelock.

Motion by Mr. Meise that we pass Ordinance 101315 on first reading. 2nd by Mr. Longman. Passes 4-0.

Motion by Mr. Meise that we suspend the rules. 2nd by Mr. Longman. Passes 4-0.

Motion by Mr. Meise that we pass Ordinance 101315. 2nd by Mr. Longman. Passes 4-0.

Realignment of CR 600W

Mr. Crum explained the memo/proposal for funding this project.

Motion by Mr. Meise to move sending the draft as proposed with the corrections that we discussed (addition of 300N to 1000N definition of project and remove “annual” from funding). 2nd by Mr. Wood. Passes 4-0.

Bay Creek East – Section 4 Plat and Sewer Development Agreement

The plat is very near complete but has some minor items incomplete. Mr. Witsman requested the Council proceed with signing the plat and then holding it until the remaining minor items are completed (the storm water punch list).

Motion by Mr. Wood to approve the Bay Creek East Section 4 Plat and Sewer Development Agreement for Bay Creek East Section 4. 2nd by Mr. Longman. Passes 4-0.

Old Business

Ordinance 081115 – Golf Carts:

Motion by Mr. Meise that we pass Ordinance 081115 with the elimination of the words “or against” in the fourth paragraph of Section 4a. 2nd by Mr. Wood. Passes 3-1, Mr. Longman voting “no”.

Resolution 101315 - Employee Handbook Amendment

The amendment addresses supplementing an employee’s salary, when receiving workman’s compensation payments, to the extent that the net amount received by the employee is equal to the net amount the employee would have received if not receiving workman’s compensation payments.

Motion by Mr. Meise that we pass Resolution 101315. 2nd by Mr. Longman. Passes 4-0.

Other Committee Reports

1.  Redevelopment Commission: Did not meet. A representative of the Town’s RDC will appear before the County RDC at the next County RDC meeting to communicate the Town’s position on the CR 600W realignment project.

2.  Plan Commission: Tabled the Meijer discussion at Meijer’s request. It will be addressed at the next meeting instead.

3.  Architectural Review: The Outlook Christian Church addition was approved.

4.  Parks Board: No quorum.

5.  Hancock Solid Waste Committee: No quorum.

6.  Public Works Committee:

a.  Received updates on Daniel’s Vineyard sewer line installation.

b.  Discussed the CR 600W realignment.

c.  Shulz Bridge Project has been submitted to be re-let.

d.  Tri-County Connector Project – All required signatures from Cardinal Woods residents have been obtained. Trying to move forward to get funding from the Hamilton County Neighborhood Association.

e.  New Grant Program – State Office of Energy (OED) has a grant for energy savings. This is a matching grant with a maximum of $100,000 per grant. Projects must be completed by April 30th, 2016. The Town’s blower control installation project should be a good fit for the grant.

7.  Public Safety: No meeting held.

Town Manager’s Report

Ms. Galbraith attended an ICMA conference in Seattle, Washington.

Public Works Commissioner’s Report

1.  CR 900N work has been completed.

2.  The seasonal salt order will be submitted.

Planning Director’s Report

1.  The annual update of the zoning ordinance will be done this fall/winter.

2.  Mr. Crum attended an OCRA presentation regarding grants for which the Town may be eligible.

3.  There is one remaining property to be cleaned up out of the eight that were cited.

Public Comments

None.

Voucher Approval

Motion by Mr. Longman that we approve the vouchers as presented. 2nd by Mr. Meise. Passes 4-0.

Adjournment

Motion by Mr. Meise that we adjourn. 2nd by Mr. Longman. Adjournment at 8:25 p.m.

These minutes approved this ______day of ______, 2015.

______

Thomas R. Strayer, Council President

Attest: ______, Catherine C. Gardner, Clerk-Treasurer