Electronic Procure-to-Pay (eP2P)

Supplier Capability Questionnaire

Questionnaire Guidelines

Transport for London seeks to establish through this questionnaire which of our suppliers are capable of integrating with our eP2P solution.

The solution enables purchase orders and invoices to be exchanged with vendors in eBIS-XML format.

If your systemis unable to integrate with XML format files, alternatively you can submit invoices in Microsoft Excel (97-2003) format.

Youcan continue to receive purchase orders in ‘traditional’ formats (e.g. via email (pdf), post or fax), whilst submitting invoices in one of the above electronic formats. This allows vendors with varying technical capabilities to participate.

A basic requirement is that you are able to provide a static Internet Protocol (IP) address. If you don’t currently have a static IP address, you can obtain one from your Internet Service Provider.

To compliment the eP2P solution, TfL’s SAP eProcurement system can integrate with web-enabled supplier catalogues via the Open Catalogue Interface (OCI) protocol.Where PunchOut catalogues are offered by vendors, TfL will assess whether it will be beneficial to integrate with a supplier hosted catalogue via our eProcurement system, as part of an end-to-end eP2P solution.

Full technical details can be found in the “eP2P Vendor Handbook” contained within the supplier on-boarding pack.

In order for us to assess whether we can work together using this set of technology, please can you complete the following questionnaire.

Thank you in advance for your co-operation.

1Vendor Technical Assessment

Please complete the following questionnaire to allow us to fully understand your eP2Pcapabilities

1.1Supplier Organisation Details

Company Name:
Registered Address:
TfL Vendor Account Number(s) (if known):

1.1.1Contact Information

i). Technical Contact for connection setup/ testing
Name : / Title :
Tel : / Email :
ii). Commercial Contact for testing / Sign Off
Name : / Title :
Tel : / Email :
iii). Technical Contact for ongoing “Business As Usual” support post go-live (Can be a helpdesk)
Name : / Title :
Tel : / Email :
iv). Commercial Contact for ongoing “Business As Usual” support post go-live
Name : / Title :
Tel : / Email :

Page | 1

V.6.0 January 2013

1.2SAP OCI 4.0 Compliant Catalogues

Please indicate whether you offer a PunchOut catalogue / OCI 4.0 PunchOut Catalogue Available? / Catalogue Details/ Overview
Choose an item.
Catalogue Customisation Options
Are you able to restrict/ limit the catalogue content offering as may be required by TfL? / Choose an item.
Comments:
Are you able to support connectivity with a non-UnicodeeProcurement system? / Choose an item.
Comments:
Are you able to configure item-specific product categories/ material groups? / Choose an item.
Comments:

1.3File Format Information

1.3.1Purchase Orders

Please state whether you wish to receive purchase orders electronically: Choose an item.
Please indicate the format you can support/ prefer for receiving purchase orders. / Name / Supported by your system? / Preferred Format (indicate with X)
eBIS-XML (E_ORDERS) / Choose an item.
e-mail (pdf attachment) / Choose an item.
Other (Please specify any other electronic file formats your system is able to accept)

1.3.2Invoices

Please indicate the format in which you can provide invoices. / Name / Supported by your system? / Preferred Format (indicate with X)
eBIS-XML / Choose an item.
MS Excel (97-2003 ONLY) / Choose an item.
Other (Please specify any other electronic file formats you are able to produce invoices in & attach specification docs / examples)

1.3.3Invoice Response files

Please state whether you wish to receive files to confirm and acknowledge invoice file receipt, successful or failed processing and payment of your invoices: Choose an item.

1.4Connectivity

Please indicate your preference for connecting to TfL’s MOVEit Server / HTTPS
NB: https connections can only be made using a web browser and by manually logging on to TfL’s MOVEit secure file transfer server. / Choose an item.
sFTP
NB:Connections via sFTP require a Username, Password and a public key.
(TfL will accept the initial key which must be used for all future connections). / Choose an item.
Does your company have Public Static IP addresses?
If so, please provide the details: / Choose an item.
Additional Information
Please email your completed questionnaire to:

Thank you for completing this questionnaire.

Page | 1

V.6.0 January 2013