Website Committee Meeting
September 8, 2015
Attendance: Bob Ford, Mike Delaney, Chris Mueller, Jill Brown
Old Business
Reviewed August Meeting Minutes
Review of Website Statistics
· August site statistics were discussed and are listed below. In August, both unique visitors and number of visits increased compared to August 2014 and there was substantial reduction in number of hits compared to last year. Historically, the summer, in particular August, the web portal numbers are down. Although some the figures may seem low, the statistics are aligned with past summer trend.
August Statistics
o Unique Visitors
§ August 2014 to 2015: 1563 in August of 2014; up significantly in one year to 1725
§ July 2015 to August 2015: 1734 in July; down slightly in August to 1725
***Hits are slightly higher on Sundays***
***Membership is leveling off***
· Primary Data Points ( SNA Web Portal )
o August 2015
§ # of users added-11
§ Total # of users-544
§ # of agencies added-1
§ Total # of agencies-135
§ # of Alerts-33
Issue Tracker/Alert bugs
· Only two issues to report for August; both issues were in trying to post alerts. Both users tried Chrome and Internet Explorer in Windows 7 operating system. Alerts were posted by Zach 8-4 and again on 8/17 for the second issue.
· Total users # was added to report function to reflect real time user total, not all time user total.
General Meeting Ideas
· Discussed host volunteers and their helpfulness.
· Discussed using a better way to sign people in at the general meeting so there is no back up. We will bring ideas to the next meeting.
· Discussed keeping track of attendance for voting purposes.
· Discussed the need for a list of agency admins.
New Business
News Desk Update
· Five minute spotlight idea will be brought up at the General Meeting on 9/16. Michael Delaney will report at the General Meeting on 9/16 that web committee meeting on 9/8 was a meeting of discernment.
Technology Assessment
· In this meeting we again discussed how to adequately measure how much food is being distributed and the impact of that distribution in regards to smaller agencies in the SNA system. One of the ideas discussed was to hire a part time outreach agent to go out to the smaller agencies build relationships and/ or offer services that would ease their reporting. One goal of the web committee is to streamline reporting for all agencies.
· In order to understand the technological infrastructure (computers/browsers, operating system) of all of the SNA Partner Agencies, the Web Committee discussed again the prospect of doing a technology assessment of each agency and what the cost would be associated with an assessment. There are a lot of partner agencies who have inadequate/outdated technology that make it very difficult to collaborate fully through the web portal. Additionally, this older technology may preclude them from tracking their impact as well- which makes reporting less reliable.
· Discussed again the use of an intern from NKU College of Informatics; Mike Delaney has a contact when the time is appropriate to bring an intern on board.
· Discussed collaborating with the marketing committee on getting the word out on Safety Net as a resource tool for our agencies and members; potentially bringing together the marketing, food and web committees for a special meeting regarding how all agencies report.
· Discussed United Ways Application; UW app seems to be tailored to areas.
Estimate of Volunteer Hours: 1
Next Web Committee Meeting:
Tuesday October 13th, 2015 at 8:15 AM
Brighton Center 3rd Floor boardroom, 799 Ann Street Newport, KY.
Next SNA General Meeting:
Wednesday September 16th, 2015, 12:00 PM-1:30PM
St. John’s UCC, 415 Park Avenue Newport, KY.
Website Committee Goals & Objectives:
1. Support the mission of the Safety Net Alliance of Northern KY through existing technology and continuous technological improvements.
2. Facilitate communication and collaboration among Safety Net Alliance members, partners, and Committees.
3. Help build the SNA into a data-driven organization by regularly collecting and reporting relevant data from the Web portal to SNA Committees.