/ Chow Yei Ching School of Graduate Studies
(Research Degree and Professional Doctorate Programmes)
4/F., Fong Yun-wah Building
Tel No. : 3442-9076 Email:
Fax No.: 3442-0332 Website: www.cityu.edu.hk/sgs

Application for the Peter Ho Conference Scholarships (SGS42)

(for Joint PhD Collaboration Schemes with Mainland Universities)

Notes:

1.  Please read the Regulations Governing Peter Ho Conference Scholarships carefully before completing this application form.

2.  Please make sure that this application form is properly completed with all the required supporting documents. Incomplete application may not be considered.

Section A (To be completed by the applicant) (please tick as appropriate)

1.  Personal Particulars

Name: / Student No.:
Sch/Dept: / Partner Institution:
Date joining the Joint PhD Scheme: / Study End Date:
Email: / Contact Phone No.:

2.  Academic / Professional Qualifications (including programme current studying) (Please use separate sheets if necessary)

(a)  / Name of Institution/Awarding Body:
Title of Awards:
Classification/GPA: / Date of Award:
(b)  / Name of Institution/Awarding Body:
Title of Awards:
Classification/GPA: / Date of Award:
(c)  / Name of Institution/Awarding Body:
Title of Awards:
Classification/GPA: / Date of Award:

3.  List of Publications whilst enrolling in the Joint PhD Collaboration Schemes

i. Please only list those works that have been published/accepted whilst enrolling in the Joint PhD Collaboration Scheme. As such, it is important for you to specify clearly the month and year when your work was published/accepted for publication.

ii.  Please use separate sheets, if necessary. All information should be presented in the same format as the table below.

/ Publication Details
Please list publication records clearly with the following details:
1. Co-author, if any 3. Month/year published
2. Title of publication 4. Name of journal or publisher / Publication Status
A - paper accepted
P - published /
3.1 / Book Chapter
3.2 / Journal Article
SCI/SSCI listed
(yes/no; if yes, please specify impact factor and ranking of the journal)
3.3 / Conference Paper
3.4 / Paper submitted for review
3.5 / Other

4.  Coursework Performance during Your Joint PhD Studies

(i) Courses Taken at CityU

Number of credit units prescribed by your Qualifying Panel: / CUs
Number of credit units earned so far: / CUs
Current Grade Point Average (GPA): / CUs

(ii) Courses Taken at Partner Institutions

Number of credit units earned so far: / CUs
Current Grade Point Average (GPA): / CUs

5.  Academic Distinctions, Scholarships and Prizes Received in the Past Three Years (Please use separate sheets if necessary)

(a)  / Awarding title:
Awarding body:
Award date: / Amount of award, if any:
(b)  / Awarding title:
Awarding body:
Award date: / Amount of award, if any:

6.  Other Academic Achievements(such as awards received in international conferences/competitions, and patents registered, etc.)

7.  List of Supporting Documents Required

Please attach the following supporting documents for consideration. Applications with incomplete documents will not be processed. Documents submitted are not returnable:
(a)  A copy of the certificate(s) and transcript(s) for the qualifications stated in Section A.2.
(b)  Documentary proof for publication record stated in Section A.3:
·  The front page of the paper(s) (if published) or the letter of acceptance (if accepted but not yet published).
·  For SCI/SSCI listed paper(s), a page showing the SCI subject category, ranking and impact factor is needed. Otherwise, the publication(s) will be regarded as non-SCI/SSCI listed.
(c)  A recent unofficial transcript which is downloadable from AIMS for the coursework performance at CityU stated (Student Record à Grade Details) in Section A.4.i.
(d)  A copy of recent transcript obtained from partner institution for the coursework performance at Partner Institution stated in Section A.4.ii.
(e)  Documentary proof for academic distinctions, scholarships and prizes stated in Section A.5, if any.
(f)  Documentary proof for other academic achievements stated in Section A.6, if any.

8. Declaration

(i)  I declare that the information given above is accurate and complete, and understand that provision of false information will result in disqualification of my application.

(ii)  I confirm that all the required supporting documents are attached with this application.

Signature: Date:

Student

Section B To be completed by the Supervisor at CityU (Please tick as appropriate)

1. I confirm that the publications listed and the information on the listing of journal(s) under SCI/SSCI as stated under section A3 are correct.

2. I / £ support
£ do not support / the student’s application.

Reasons for recommendation: ______

______

______

Signature: Date:

Name of Supervisor:

Section C To be completed by the School Dean/Head of Department (Please tick as appropriate)

I / £ endorse
£ do not endorse / the student’s application.

Reasons for recommendation: ______

______

______

Signature: Date:

School Dean/Department Head

N:\SGS Forms\SGS42\application form for Peter Ho Conference Scholarship-Mainland Joint PhD

23 November 2010

Regulations Governing Peter Ho Conference Scholarships

(for students under Joint PhD Collaboration Schemes with Mainland Universities)

Purpose

1.  The purpose of Peter Ho Conference Scholarships is to recognize and reward students with outstanding academic performance. It is a meritorious award and is granted on a strictly competitive basis.

2.  If awarded, students will be subsidised to participate in an academic conference in order to help widen their academic exposure and strengthen their research writing and presentation skills.

Number of Awards

3.  There will be around ten awards to be given out each year, subject to the availability of funding.

Eligibility

4.  Research students meeting the following conditions may apply for the Conference Scholarships:

(a)  have registered under the Joint PhD Collaboration Schemes with mainland universities for at least twelve months;

(b)  have not received a Peter Ho Conference Scholarship before.

Award Criteria

5.  The criteria indicated below are the normal thresholds and the actual award will be determined on a competitive basis in terms of the academic merit of nominees:

(a)  in good academic standing at the time of application;

(b)  have good study progress as reported by the Qualifying Panel;

(c)  have good research outputs (such as academic publications) whilst enrolling in the Joint PhD Collaboration Schemes.

Value

6.  The maximum value of the Conference Scholarship is RMB15,000.

7.  The Conference Scholarship is intended to cover the following items:

(a)  the cost of one return passage by the most economical means available;

(b)  subsistence allowance (RMB500 per night subject to a maximum amount of RMB2,000);

(c)  the conference registration fee.

Conditions

8.  Upon the award of the Conference Scholarship, students may apply, within one year from the date of award, to attend an academic conference that:

(a)  is of direct relevancy to the student’s research studies; and

(b)  the student will present a paper at the conference.

9.  Students shall apply to the Chow Yei Ching School of Graduate Studies for using the Scholarship to attend a conference at least one month before the conference date.

10.  Students are required to present a seminar in the Department (or at the study venue), preferably before attending the conference, or, if that is not possible, soon after returning from the conference. The topic for the seminar could be the same as the topic of the paper to be presented at the conference.

11.  The award of the Conference Scholarship is conditional upon the student continuing to be a registered student under the Joint PhD Collaboration Scheme at the time the conference is held.

12.  The Conference Scholarship approved only applies to the specific conference and cannot be used for other purposes.

Conference Report and Claims for Reimbursement

13.  After the conference, students should submit a conference report, together with the following documents, to the CityU Shenzhen Research Institute/CityU Suzhou Research Institute within two months from the end date of the conference:

(a)  original copy of relevant receipts;

(b)  a copy of the conference paper.

14.  The actual amount of the Conference Scholarship to be provided depends on the actual expenditure and will be reimbursed to students upon receipt of the documents specified above.

Application Procedures

15.  Applications will be invited once each year, subject to availability of funding. Completed forms should be returned to the Chow Yei Ching School of Graduate Studies via their CityU supervisor and Head of Department.

- 1 -