Saturday, Jan. 5, 2013

MBPA Board Minutes

Meeting called to order 9:04 am, Atkinson residence, 616 Freel Drive, Marla Bay, Nevada
1. Roll call of board members in attendance or attending remotely, guest intros

In Attendance: Brendan Riley, Greta Atkinson, Ryan Davis, Piper Smith, Scott Smith, Steve Lathrop, Ron Borsos, Shon Ledin

Absent: None

Attending Remotely (Skype): Marijeanne Rende

Guests: Bruce Atkinson, Jack McQuirk, Roy Pike, Carol McQuirk, Carol Borsos

2. Secretary's report – Marijeanne Rende

  • October Meeting Minutes reviewed in advance of meeting
  • Roy Pike, Correction to September 15 minutes, addition of M Rende to list of attending Board attendees
  • Scott Smith - Motion to approve September 15 minutes, Second Ron Borsos, All in Favor

3. Treasurer's report - Piper Smith

  • Piper reviewed the highlights of the Treasurer’s report
  • Changed fiscal year to end Dec 31
  • Accounts Receivable , has one bill due
  • Profit/Losses: keeping buoy stuff separate from general fund
  • Total income for 2012 , $12,400.61, Total Expense for 2012 $11,644.68, Net Ordinary Income $846.96
  • Buoy Account: collected $7000 in buoy fees, but expenses offset buoy account income
  • Overall, $175 loss for 2012, (see notes below for discussion around Buoy field fee changes for 2013)
  • Carol McQuirk, question expense/components of Insurance bill? Piper indicated that $1294 Operations + $1622 is total insurance bill
  • Piper suggested review/revision of Buoy policy/maintenance, need to clarify responsibility of buoy users for buoy expenses
  • Unpaid MBPA membership dues - 14 members that haven’t paid, Brendan sent out four inquiries to four residents re: non-receipt of fees as followup
  • Scott Smith motion to approve Treasurer’s/Financials report, Second Steve Lathrop, All approved
  • Board reviewed Proposed Buoy Fund 2013 Budget
  • Buoy Fee breakdown, includes Nevada State Lands, Legal fees, insurance on buoy field, Buoy reserve
  • Nevada State Lands permit covers 60 buoy locations because we have a “low-water” spare row
  • TRPA program may be put in place this year, probably charging fees next year(2014) per Jan Briscoe
  • Board reviewed General Fund Proposed 2013 Budget
  • $11700 - Total Proposed Budget
  • Scott Smith motion to approve General Fund Budget subject to any major modifications that need to be approved by Board, second Ron Borsos, All approved

4. General Reports
A. General Improvement District - Jack McQuirk.

  • Jack provided handouts to Board members present re: Tues-Sat free Hazardous waste disposal in South Lake Tahoe
  • Water problem this winter on Tallac: Jack working with County in regard to need for street shutoff valve
  • Jack reminded Board members of GID meeting on Jan 21st, public invited
  • Scott Smith asked about the snow removal expenses this winter but Jack has not yet received a bill in order to answer question.
  • Action Item:Jack will talk to Water Company about clearing/plowing steps in winter at north end of beach

B. Buoys, Buoy Committee - Carol McQuirk

  • All previous repair fees paid except one - Carol following up with buoy user
  • Carol announced that March 15 – cutoff date for paying 2013 buoy fees
  • Buoy Chair (Carol McQuirk) and Treasurer (Piper Smith) discussed difference in invoices from High Sierra Marine for Spring work versus Fall work, possibly did not include tax; Fall bill included tax
  • Carol suggested minimal increase in 2013 fees based on small 2012 deficit in buoy fund when review of 2012 Buoy expenses
  • Carol asked who pays fees for 3 (1 regularly used location + 2 unused/substandard locations) buoys not being used/available – shouldn’t association be responsible for fees?
  • Board discussed options and tabled decsion
  • Action Item:Carol to setup Buoy Committee meeting to discuss use/fees for 3 unused buoys before February 5
  • Board discussed reminder that beach must be cleared at end of season of boats, etc. ;
  • any unremoved items will be moved to the clubhouse where they can be claimed by the owner

C. Swag and MBPA merchandise for 2013 -- Scott Smith

  • Order forms will be available for next order and sent out for 2013 MBPA merchandise, by the end of April
  • Scott Will likely redesign hats

D. Marla Bay Days -- Scott Smith

  • Scott suggested change in time of party for 2013, suggested starting later in day to accommodate for those spending day at beach or on Lake, suggested 5:30-6:30 in evening
  • Board reviewed potential dates for 2013 party
  • Fourth of July on Thursday in 2013
  • MBPA Days, scheduled for July 13
  • Ron Borsos motion to approve July 13 date as evening event , Steve Lathrop second, All approved,

E. Kayak rack -- Brendan Riley

  • Kayak rack design change to be done this winter, lowering rack
  • Board conducted discussion on approach to assigning use of rack based on more people requesting to use than slots
  • Brendan suggested drawing of names of those interested
  • Action Item: Brendan will send out email, will compile list of those interested in rack use during 2013, will establish deadline for responses so assignment can be completed

5. New Business:

  • Historian’s report - Roy Pike
  • After requesting in put from members in July, has received no materials/materials
  • Action Item: Roy will send out another inquiry/reminder to members
  • Roy suggested that the historian’s effort might be unneeded if no response
  • Use/Sales of Second Kayak Rack – Brendan Riley
  • Brendan received no responses from latest reminder to membership about placement of a second rack on the north end of the Bay
  • PineWild has interest in purchasing second rack if Marla Bay doesn’t need it
  • TRPA and Tahoe Lakeshore Owners Association update - Brendan Riley
  • 2013 membership dues need to be sent
  • Paid $1000 in 2012
  • Tahoe Lakeshore Owners Association pursuing challenge to remove Nevada’s bill in regard to leave the TRPA agreement
  • Scott Smith motion to pay membership dues of $1000 for 2013 MBPA membership , second Ron Borsos, All Approved
  • Any other new business
  • Board discussed appearance of floating dock on the beach after an earlier storm this winter
  • Action Item: Board will contact Round Hill Pines to see if it is one of theirs; if so, will ask that it be picked up
  • Due to differences in word processing applications and the problems reconciling changes from different sources, Scott Smith requested that any updated BUOY POLICY documents *not* be updated electronically --- rather it is easier to make corrections to the master file if he receives written changes on hardcopy documents.
  • Board discussed potential dates for next meeting
  • Action Item: Brendan will send email to board members soliciting date for next meeting
  • Next Board meeting will likely be after 2013 Buoy application deadline , possibly March 23 ; firm date will be sent after email responses from Board members about availability
  • Adjournment of Meeting
  • Scott Smith motion to adjourn, second Shon Ledin, All approved

Meeting adjourned at 11:20 am

______

Meeting minutes respectfully submitted by

Marijeanne Rende

MBPA Board Secretary, January, 2013