Request for Proposal
Management/Operation of
Spring Meadow Golf Course
Wall Township, Monmouth County
Responses to Questions Submitted (II)
Issued: February 4, 2011
1.3 Equipment
1. We are questioning the phrase “reasonable wear and tear excepted” with respect to returning the listed equipment at the end of the term. Having spoken with the present personnel at the Course, much of this equipment is very old (in fact, some of it has outlived its “useful life”) and while being kept in running condition by your Staff, it is our opinion that 5 more years will reduce the equipment to an unusable state – certainly not what we could consider to be “reasonable.”
The Department recognizes that much of the equipment is old. Using a piece of equipment to the end of its useful life would be deemed reasonable wear and tear and the Operator would not be required to repair or replace that piece of equipment if it ceased working due to its age.
The Operator would not be required to repair or replace any equipment. The Department is not going to repair or replace equipment. Any new equipment purchased by the Operator would remain the property of the Operator at the end of the Operating Agreement.
1.3.5 Septic System
2. Is the Operator solely responsible for compliance with the Septic Permit (T1-Sanitary Subsurface Disposal General Permit) even though Spring Meadow Inn shares the septic field?
There are three septic tanks located behind Spring Meadow Inn as well as a grease trap and drain associated with the Inn. Two of the tanks (including one grease tank) and the grease trap and drain are the responsibility of the concessionaire of Spring Meadow Inn pursuant to the Concession Agreement. The third tank is associated with the pro-shop building. The Operator will be responsible for the bi-annual pumping (during the months of April and October) of that tank only.
See Addendum to RFP, which includes the following change:
The current Concession Agreement does not require the Concessionaire to be responsible for the septic field, which is used by both the Golf Course Property and the Spring Meadow Inn. If the field needs to be repaired or rebuilt, the Operator will be solely responsible for the cost of repairing or rebuilding the septic field. When the current Concession Agreement expires, the Department will require the concessionaire in a new concession agreement to be jointly responsible with the Operator for obtaining a new septic permit when the current permit expires, and for any repairs or reconstruction of the septic field.
1.4.2 Pro Shop Inventory
3. Do you have a current list of all inventory? Given that some inventory will be diminished by start date, we assume this is a separate transaction.
The Department will be able to provide an inventory of the pro shop at the time the agreement is awarded. The purchase of the inventory will be a separate transaction.
General Questions
4. Are joint ventures permissible?
Yes, please refer to Section 1.9.8 of the Request for Proposal.
5. Will other uses of the golf course be permitted, such as cross country skiing?
Yes, other uses may be permitted, as long as the uses are permissible on State park land under the laws governing the acquisition and use of land for recreation and conservation purposes and the State Park Service rules, N.J.A.C. 7:2-1 et seq. Cross country skiing would be permissible. All-terrain vehicle and off-road vehicles would not be permitted. Bidders should describe these proposed uses in their Technical Proposal (Section 4.4.3) and include a fee schedule, hours of operation, and any other information required by Section 4.4.3.
6. Can alcoholic beverages be sold on the Golf Course Property?
The Request for Proposal (RFP) is correct, despite some conflicting statements made at the Mandatory Bidders Meeting. Alcoholic beverages may not be sold on the golf course. As stated in the RFP, the Concession Agreement for Spring Meadow Inn (attached to the RFP as Exhibit C) limits the concessionaire’s sale of alcoholic beverages to the bar area of the restaurant and all such drinks must be consumed within the Restaurant. Future concession agreements for Spring Meadow Inn may allow for the sale of alcoholic beverages on the Golf Course Property (see Addendum to RFP).
7. Does Paragraph 48 of the Operating Agreement require Operator to pay its own employees prevailing wages under the Prevailing Wage Act?
The Operating Agreement requires Operator to comply with the Prevailing Wage Act. Bidders should contact the New Jersey Department of Labor if they have any questions regarding compliance through its website at http://lwd.state.nj.us/labor/index.html or by calling 609-659-9045.
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