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No. F. 21-1/2014/Purchase (9) Dated: 11.07.2014

Limited Tender Enquiry

Sub: PURCHASE OF BIOSAFETY CABINET

Sirs,

Sealed quotations are invited from reputed firms having Sales Tax/VAT Registration for supply of the articles detailed in the Schedule attached. Quotations shall satisfy the following conditions: -

1. The cover containing quotation should be superscribed as “Quotation forBiosafety Cabinetdue on 11.08.2014”. Quotations received without this superscription will have the risk of not being considered.

  1. The quotations shall reach this Office by not later than 10.00 hrson 11.08.2014 and will be opened at 11.30 hrs on the same day. Late quotations will not be considered.
  1. The rates quoted should be for delivery and installation at CIFT, Cochin, unless otherwise specified. The period up to which the rates quoted are valid should be specified.
  1. Bid Security: The quotations should be accompanied by a bid security - 2% ofthe quoted amount in the form of Demand Daft /Bankers cheque in favour of “ICAR Unit CIFT, Cochin” payable at State Bank of India, Willingdon Island Cochin-682003 or Bank Guarantee in the prescribed format and should valid for 45 days beyond the validity of bid (enclosed). The bid security will be refunded/returned to all unsuccessful firms/parties shortly within 45 days from the tender opening day or receipt of Performance Security from the successful bidder whichever is earlier. If the bidder fails to accept or to furnish the performance security within the prescribed time limit, the bid security may be forfeited. No further correspondence in this will be entertained. No interest will be paid on the bid security.

Contd..2

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  1. Performance Security: The successful Firm/Party is required to remit a performance security amounting to 5% of the cost of the item/equipment in the form of Demand Daft /Bankers cheques drawn in favour of “ICAR Unit CIFT, Cochin “payable at State Bank of India, Willingdon Island Cochin-682003 or Bank Guarantee from a commercial Bank as directed by this office. The performance security to be remitted within 10 days from the formal intimation. If the bidder fails to remit the Performance Security the Bid security will be forfeited and the acceptance of the tender will be withdrawn and no further correspondence in this regard will be entertained.
  1. For goods offered from abroad it should be FOB basis.
  1. Price quoted should remain firm and fixed for a period of 90 days from the date of opening of the tender.
  1. Fax/Telex/Telegraph/E-mail offers will not be entertained.
  1. Discount allowable for Research/Teaching institutions, if any, may be shown separately.
  1. Full specification of the article quoted for shall be given in the quotation along with illustrated pamphlets, drawings etc. where available.
  1. If taxes, duties or any other charges over and above the rate quoted are payable by the purchaser actuals/percentage of such taxes/duties/charges should be clearly indicated. Please note that this Institute is entitled to concessional sales tax applicable, to Educational/Research Institutions/Laboratories etc. against declaration form. This institute is also exempted from payment of Excise duty/Customs duty.
  1. Quotation shall be complete in all respects i.e. specifications, rate, amount, mode of dispatch etc. If installations are to be made by the supplier it shall be specified and extra charges, if any payable therefore clearly given in the quotations.
  1. In the case of equipments, at least one year warranty has to be invariably furnished.
  1. Payment will be made by Cheque/DD/Electronic Transfer, only after satisfactory completion of supply and receipt of pre-receipted bill in triplicate. Quotations giving any other mode of payment may be avoided.
  1. The Director, C.I.F.T., COCHIN-682029 reserves the right to accept or reject any or all the quotations either in full or in part without assigning any reason in the best advantage of this Institute.

Contd..3

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  1. Documentary proof of Sales Tax/VAT Registration, Income Tax PAN shall be submitted along with Tender. Tenders without these have the risk of not being considered.
  1. In the event of declaring the opening day of the tenders as a holiday the opening of tenders, accordingly, will be conducted on the next working day at the same time indicated.
  1. Separate tender may be furnished for each equipment / item.
  1. Proper servicing, whenever necessary, has to be provided by the supplier or their authorized agents. Availability of technical support & servicing facility locally/nationally should be indicated.
  1. Users list may also to be attached in the tender form.
  1. Name & address of the Indian agent with authorization and agency commission, if any, may be specifically mentioned in the quotations in case of foreign firms.
  1. AMC charges after warranty, its terms and conditions etc. may be indicated in the case of sophisticated and costly equipments.
  1. Airlifting of the imported goods from abroad will be done only through Air-India, wherever applicable.
  1. Unless otherwise specifically agreed to by the purchaser and the supplier and incorporated in the contract, the applicable rules & regulations for transportation of the goods from foreign countries will be as per the contemporary version of International Commercial Terms (Incoterms).

SCHEDULE OF EQUIPMENTS

Sl. No. / Description / Qty
1 / Biosafety Cabinet
(Specification attached as Annexure-1 ) / 1 no.

Please acknowledge receipt.

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Yours faithfully,

Asst.Administrative Officer (P)

For Director

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Annexure- I

Specifications of Biosafety Cabinet

SI.No. / Particulars / Minimum Specifications
1. / Cabinet / Biological safety cabinet, vertical, sliding window with heat
resistant transparent glass, class II 100% exhaust
2. / Internal dimension (approx.) LxWxH / 1300x600x700 mm
3. / Main Body/Interior / Main body made of 1.55mt/0.06 gauge electro galvanized steel with epoxy finish; side wall made up of colourless and transparent UV absorbing 5mm tempered glass
Interior to be made of stainless steel. The work tray should easily lift out of the work area without tools
2. / Electrical / 230V, 50 Hz Motor single phase; electrical socket outlet
3. / Control / Microprocessor based control
4. / Ventilation system
Exhaust/inflow air volume / 400 m3/h (230 CFM)
5. / Stand / Should have motorized adjustable Modular Steel stand
7. / Filters / Two ULPA/HEPA filters, one supply and one exhaust should be supplied and be accessible from front of unit (efficiency
99.999% at 0.3 µm%) with metal guards and gaskets
8. / Sound pressure/noise level / < 60 dBA
9. / Lighting power / >1200 lux
10. / Alarms / Preferably audible/ visual alarms for low exhaust flow
11. / UV Monitor / UV lamp fitted, ordinary light tube, monitoring system for
UV lamp, manometer fitted for air flow up to 15nm
12. / STANDARD / The apparatus should be ISO registered/ CSA Certified and
NSF approved/ ANSI Standard 49 Class II (Laminar flow)
bio-safety cabinet or equivalent International Standards
approved.

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BANK GUARANTEE FORM FOR BID SECURITY

Whereas…………………………………………………………………………...[name of bidder] [hereinafter called “the bidder”] has submitted his bid dated………………[date] for the supply of ……………………………………...(brief description of the relevant goods and services) (hereinafter called “the bid”).

KNOW ALL PEOPLE by these presents that WE ……………………(name of the bank) having registered office at……………………(full address) (hereinafter called “the bank”) are bound unto………………..(name of the purchaser) (hereinafter called “the purchaser”) in the sum of Rs.………….(Rupees………………………………………………………..(amount in figures and in words) for which payment well and truly to be, made to the said purchaser, the bank binds itself, its successors and assigns by these presents.

Sealed with the Common Seal of the said bank this………………………………….. Day of……………………., 20……

THE CONDITIONS of this obligations are:

  1. If the bidder

i,ii,iiWithdraws its bid during the period of bid validity specified by the bidder on the bid form; or

i,ii,iiiDoes not accept the correction of errors in accordance with the Instruction to Bidders.

OR

  1. If the bidder, having been notified of the acceptance of its bid by the purchaser during the period of bid validity.

i,ii,iiFails or refuses to execute the contract form, if required; or

i,ii,iiiFails or refuses to furnish the performance security, in accordance with the instructions to Bidders;

We undertake to pay to the purchaser up to the above amount upon receipt of its first written demand, without the purchaser having to substantiate its demand, provided that in its demand the purchaser will note that the amount claimed by it is due to it, owing to the occurrence of one or both of the above mentioned two conditions, specifying the occurred condition or conditions.

This guarantee will remain in force up to and including 60 (sixty) days after the period of bid validity and any demand in respect thereof should reach the bank not later than the above date.

………………………

Signature of the Bank

SEAL of the Bank

Date:…………………

Place:………………..