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JAMES HARGREAVES COMMUNITY HALL MORCOMBELAKE
Minutes of the Meeting held on Thursday 14th September2017 at 7pm in the Hall
Present: Gerry Poole (Chair), Julia Deadman-Spall (Secretary), Avril Sherring (Treasurer), Phyllis Diment,
Judy Godfrey, Pat Keogh, Martin Legg, Karen Southcott, Penny Watt, Gill Wingfield.
The meeting opened at 7pm
The Chair welcomed everyone to the meeting and thanked them for coming.
1. Apologies for Absence None.
- Declarations of Interest
Phyllis declared an interest in hall matters.
- Minutes of the last meeting held on 20th July 2017
It was noted that Penny Watt had been present at the last meeting. Apart from this correction the minutes were reviewed and approved as a true record of the meeting and signed by the Chair.
- Matters Arising
Item 4: Condensation issue with Arch Window The committee explained that they continue to monitor the condensation on the window as it can leave the wood damp in cold weather when condensation collects on the glass. The weather is not yet cold enough to cause this problem. Karen fed back that Pete Gruitt has applied a preservative to help with this. Karen kindly offered to clean the window interiors.Action:Ongoing
Item 4: Parking around the Hall This is increasing again, especially on Tuesdays. There was some discussion about the forthcoming sale of local land and parking. Action: Ongoing
Item 4: 3 Year Plan Work has been completed on the interior and exterior of the hall, including the flooring. It was agreed that it looks good and Karen was thanked for organising this.
Action:Closed
Item 4: Welcome Pack Judy fed back that she has completed work on the printing of the new cover. She will bring a copy of the welcome pack with the new blue cover to a future meeting. Action: Ongoing
Item 4: Replace Tap in toiletGerry expressed thanks to Mark for fixing the tap. Action: Closed
Item 8: AOB Replacement Tables Judy said the tables are still out of stock. Action: Ongoing
- Treasurer’s Report
Judy distributed a copy of the Accounts for August. Hall rental income was £256, with an additional donation of £10.Outgoings were monthly a/c fee £5, Grand Draw £30, photocopying £3.50, OPUS Energy was £94.24. Judy said the OPUS charge was an estimate. Hall painting was £2395 and £804 for hall flooring.
Theend balance stood at £4801.84
- Fund Raising & Future Events
AGMheld on Wednesday 23rd August at 7pm
It was generally agreed that this had been a great success with a good attendance of around 45 people. Members were thanked for their contributions of food which were delicious. Avril suggested a slightly later start which might better accommodate some people and it was agreed to try a 7.30pm start next year.
MacMillan Coffee Morning on 29th September
Phyllis said she has several offers of help and cake makers for this event. Penny kindly offered to donate items for the raffle.
Harvest Festival Supper Friday 6th October
Martin fed back that this event is already mostly sold out with only 8 tickets left. There is a limit of 40 people for this. Judy is co-ordinating the food and several committee members agreed to provide food for the event.
Halloween Quiz Friday 3rd November
Karen and Avril are organizing this event to open at 6.45 for a 7pm start. Avril is co-ordinating the food with several offers of help. It was agreed that people would be invited to ring Karen to book a table at a cost of £5 per person to cover food, payable on entry. 48 people, tables of 4-6, could be accommodated.
Christmas Meal Sunday Lunch 10th December
Date in diary, to be discussed further at a later meeting. Martin to provide tickets.
Knit and Natter
Judy fed back that Knit & Natter is now better attended with around 8 regular people.
Ladies Social Group
The recent film night with Chideock ladies had been a great success with a viewing of The Light Between Oceans. The next ladies social will be a Fashion Show at Symondsbury.
Christmas Carols around the Tree
It was agreed to hold this on Thursday 21st December. Karen advised that Mr Paulton had offered to provide the music for this.
New Year's Day Quiz and RambleSue Herman has kindly offered to organize this event again.
- Correspondence
None
- Any Other Business
Financial Management
Avril suggested that the process for the management of finances would be that all receipts etc would go to Avril as Treasurer, who would then reimburse individuals as appropriate from hall funds. This was agreed by the committee.
Solar Panels
Karen informed the committee that Mr Paulton had suggested solar panels for the village hall. This was discussed and it was agreed that it would be reviewed again when hall funds were more substantial.
Later Start Time for Monthly Committee Meeting
Avril suggested that the meeting start at 7.30pm rather than 7pm. This was agreed to start from October.
Monthly Grand Draw
SeptemberWinners were drawn: 1stBarbara Goldsmith & 2ndDave Green
- Date of Next Meeting: Wednesday 25th October, 7.30pm at the Hall.
The meeting closed at7.45pm