SPECIAL INSTRUCTIONS AND CONDITIONS
MISCELLANEOUS FOODS
1.INSPECTION: All meat and poultry products must be processed or manufactured in plants operated under the Meat and Poultry Inspection program of the Food Safety and Inspection Services of the U.S. Department of Agriculture or under an inspection program approved by that agency. The official inspection legend and plant number must appear on all shipping containers and/or individually packaged items.
2.LABELING: Shipping containers and/or individually packed items shall be legibly labeled, printed or stenciled with product & brand name, date of pack, name and location of packer or distributor, net weight and appropriate ingredient statement. A straightforward calendar date or other coding method must identify date of production/pack. If another coding method is used, explanation will be sent to the Chairperson of the DPW Dietary Advisory Committee with a copy to each facility Director of Dietetic Services by the vendor. All products, when received, must have a minimum of 30 days remaining before the stamped "sell by" or "expiration date" expires.
3.DELIVERY TIME LIMITATIONS: Items from freezer storage must be delivered within 90 days from date of processing.
4.PRODUCT CONDITION AT TIME OF DELIVERY: To assure specified state of refrigeration all deliveries must be made on freezer trucks. Frozen items shall be delivered at internal temperatures not higher than 10F (-12.2C), be solidly frozen and show no evidence of defrosting, refreezing, freezerburn, dehydration or mishandling. To prevent mass nesting of frozen products, packaging units must be individually frozen to a solid state, packaged or unpackaged as specified, before being placed in master container. Final acceptance of frozen items may be based on inspection of the thawed product, not to exceed 15 business days after delivery.
5.PACKAGING AND PACKING: Products that are placed in polybags shall be securely closed; staples and paper coated metal wire ties are not permitted. Containers shall be of a size and shape normally used for the product and packed to full capacity without slack filling or overfilling. The minimum bursting strength of the fiberboard and the maximum net weight of the containers shall comply with Table I in the General Requirements of the Institutional Meat Purchase Specifications (IMPS). All Case closure to be accomplished by taping, strapping or gluing. Staples shall not be used as a final case closure.
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6.CONTENTS: When specified, product items shall contain only those kinds of ingredients. Amounts and kinds of ingredients must be within tolerances permitted by the appropriate inspection regulations. The facility reserves the right to submit samples for laboratory analysis. If laboratory analysis verifies that the ingredients do not meet the appropriate regulations, the cost of laboratory analysis will be charged to the vendor. No further awards will be made to any firm with any unpaid laboratory bill.
7.ACCEPTABLE BRANDS: Any brand and product identified in a specification will be the only brand(s) accepted. Bidder must circle product/brand being bid for each item when submitting bid. Products and brands not previously approved by the DPW Dietary Advisory Committee will not be accepted. Samples may be submitted to the DPW Dietary Advisory Committee for formal evaluations and approval.
Samples must be properly labeled and identified with name of bidder and applicable item name, corresponding specification number and brand name and code number and ingredient statement. Failure to comply with the requested information will be cause for rejection. Written request for product review should be submitted to the Chairperson of the DPW Dietary Advisory Committee at:
Dietary Management Service Specialist
Bureau of State Children and Youth Programs
607 South Drive, Rm. 339
Harrisburg, PA 17120
Telephone: 717-772-0759
8.FEDERAL GOVERNMENT DONATED COMMODITY PROGRAM: This facility is eligible to participate in the Federal Government Donated Commodity Program. Items so designated are to be bid both with and without Government Donated Commodities (GDC) and will be awarded by the lowest bid.
9.DELIVERY DATES: Delivery must be made on dates and during hours as specified in contract. Non-compliance will be cause for rejection unless prior approval for change is granted by the Director of Dietetic Services.
10.CANCELLATION CLAUSE: Quantities listed are estimates only and may be increased or decreased in accordance with the actual requirements of the facility. With notification 15 business days prior to scheduled delivery date, the facility reserves the right to cancel any quantity of the order and agrees to pay the vendor only for products actually accepted by the Department.
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11.REJECTION, FINAL ACCEPTANCE & PAYMENT OF COMMODITIES: Commodities received by the Commonwealth shall be deemed acceptable until the State has had a reasonable opportunity to inspect the commodities. Any commodity which is discovered to be defective or fails to conform to the specifications may be rejected upon initial inspection or at any later time if the defects contained in the material were not reasonably ascertainable upon the initial inspection. It shall, thereupon, become the duty of the vendor to remove the rejected commodities from the premises without expense to the Commonwealth within five business days after phone notification followed by the faxing of the Complaint/Rejection Form 516-C. Rejected items left longer that 5 business days will be regarded as abandoned and the State shall have the right to dispose of them as its own property. The vendor shall immediately replace all such rejected items with product conforming to the specifications. Non-compliance will result in further action unless prior approval is obtained from the Director of Dietetic Services. If the vendor fails, neglects or refuses to do so, the Commonwealth shall then have the right to purchase on the open market and charge the defaulting vendor any increase in price plus $100.00 for liquidated damages. Partial or late deliveries or incorrect items may be rejected and any difference in price for repurchase will be charged to the defaulting vendor, plus $100.00 for liquidated damages. No further awards will be made to any firm with an unpaid surcharge/liquidation assessment or laboratory bill.
The Commonwealth will accept and pay only for actual net weight or count determined at the time of delivery. Any discrepancy between actual net weight or count and the weight or count indicated by the vendor will be recorded on the delivery slips. Payments will be made upon receipt of invoices after commodities have been delivered and accepted.
12. VENDOR RESPONSIBILITIES – The vendor assumes responsibility over products supplied under the contract. This includes the provision of properly labeled and identified products. Alterations to brands and codes must be brought to the attention of the Dietary Management Service Specialist as soon as possible. When pack size changes from stated/current pack (for approved brands); award will be made on cost/unit. Vendor must specify new pack size, count and weight/case.
It is the responsibility of the distributor/bidder to forward this information on pack changes to the Dietary Management Service Specialist (see Acceptable Brands section of special instructions and conditions). Failure to forward information regarding changes may result in removal of products from the acceptable brand list.
13. MANUFACTURER PRODUCT INFORMATION SHEETS: Distributors will be required
to supply Manufacturer Product Information Sheets to those facilities
participating in the NationalSchool Lunch/School Breakfast Program.
This information must be provided at the initial delivery and/or upon
request by each participating facility.
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COMMONWEALTH OF PENNSYLVANIA - DEPARTMENT OF HUMAN SERVICES
COMMODITY LISTINGS FOR LOCAL PURCHASE PROPOSAL
DATE:COMMODITY CLASS
MISCELLANEOUS FOODS / NAME OF FACILITY / PROPOSAL NUMBER
ITEM NUMBER / DESCRIPTION OF COMMODITY / QTY. / UNIT / UNIT PRICE / TOTAL
BAKED ITEMS
Note: Bidder must circle product/brand being bid
for each item.
1BBAGELS-Individually Frozen, Sliced. Types: Plain,doz
Cinnamon/Raisin, Wheat. Approximate
diameter 3" - 4". 4 oz. packaged in closed
poly film bag. (Buyer to specify type.)
Acceptable BrandsCode(s)
Sara LeePlain 8029, CinnRais 8031
Arnie’sPlain(87171),Wheat(87039)
Cinn.Raisin(87172)
All Round Foods Plain(80000),Cinn,Raisin(80001)
Original BagelPlain(20901)Cinn.Raisin(20906)Whole Wheat(20908)
Park AvenueWheat
Delivery DatesDoz/Delivery
2BBISCUITS-Individually Frozen, Fully Baked. doz
Ready to Serve. Style: Pre-sliced or unsliced.
Weight: Approximately 2 oz. Layer packed and packaged
so as to maintain intact condition of product. (Buyer
specify type.)
Acceptable BrandsCode(s)Code(s)
Pre-slicedUnsliced
Bridgford (2.25oz)6170
Pillsbury Buttermilk106283
Pillsbury Southern Style106285
Delivery DatesDoz/Delivery 11/03
4/17
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COMMONWEALTH OF PENNSYLVANIA - DEPARTMENT OF HUMAN SERVICES
COMMODITY LISTINGS FOR LOCAL PURCHASE PROPOSAL
DATE:COMMODITY CLASS
MISCELLANEOUS FOODS / NAME OF FACILITY / PROPOSAL NUMBER
ITEM NUMBER / DESCRIPTION OF COMMODITY / QTY. / UNIT / UNIT PRICE / TOTAL
3BCROISSANTS-Individually Frozen. Pre-baked. doz
Ready to Serve. Style: Sliced. Weight range:
1.8 oz. - 2.5 oz. Packaged so as to maintain intact
condition of product.
Acceptable BrandsCode(s)Pack/count
Sara Lee84034/12 per cs.
Hadley Farms210144/cs
Delivery DatesDoz/Delivery
4BDANISH SWEET ROLLS-Bulk, unwrapped. Flavors: doz.
Cinnamon, Apple, Cheese or assorted tray pack.
Type: Demi-Danish. Minimum weight: 1.25 oz. per roll.
(Buyer to specify flavor.) (50/case)
Acceptable BrandsCode(s)
Sara Lee– Tray pack only
- Cheese Tray8918
- Assorted Tray8924
Hadley Farms –Cinn only318 (108/cs)
Delivery DatesDoz/Delivery
5BDANISH SWEET ROLLS-Individually Frozen and doz
wrapped. Flavors: Apple, cheese, strawberry, cherry or
assorted. Minimum weight: 2.25 oz. or 3.25 oz. per roll.
(Buyer to specify flavor and weight.)
Acceptable BrandsCode(s)
SaraLee (Assorted)8349 (24/tray)
Hadley Farms:
Apple/Raisin472IW 72/3oz
Cheese476IW 72/3oz.
Blueberry470IW 72/3oz.04/17 11/10
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COMMONWEALTH OF PENNSYLVANIA - DEPARTMENT OF HUMAN SERVICES
COMMODITY LISTINGS FOR LOCAL PURCHASE PROPOSAL
DATE:COMMODITY CLASS
MISCELLANEOUS FOODS / NAME OF FACILITY / PROPOSAL NUMBER
ITEM NUMBER / DESCRIPTION OF COMMODITY / QTY. / UNIT / UNIT PRICE / TOTAL
Otis Spunkmeyer
- Apple80870
- Cheese80880
- Cherry80875
Delivery DatesDoz/Delivery
6BMUFFINS-Baked, Ready to Serve. Kind: Blueberry,doz.
Raisin Bran, Corn or Apple. Size: Minimum weight: Approximately
1.5 oz. or 2.5 oz. each. (Buyer to specify kind and size.)
Acceptable Brands1.5 oz./Code(s) 2.5 oz./code(s)
Pillsbury
- Apple cinn.08515 (2.12oz)
- Blueberry08531 (2.37oz)
Otis Spunkmeyer
- Apple cinnamon09145 (2.25oz) (96/cs) IndivWrpped
- Blueberry09100 (2.25oz) (96/cs) IndivWrpped
- Harvest Bran09110 (2.25oz) (96/cs) IndivWrpped
Sara Lee:
- Corn08611 (2.125 oz) (24/4/cs)
- Blueberry08605 (2.125 oz) (24/4/cs)
- Bran08606 (2.125 oz) (24/4/cs)
- Bluberry08666 (2 oz) (48/cs)
- Banana Nut08665 (2 oz) (48/cs)
- Cheese Streusel08668 (2 oz) (48/cs)
Bake Crafters
- Apple1380 (2 oz) (96/cs) IndivWrpped
- Banana1306 (2 oz) (96/cs) IndivWrpped
- Bran1337 (2 oz) (96/cs) IndivWrpped
- Orange1307 (2 oz) (96/cs) IndivWrpped
- Blueberry1343 (2 oz) (96/cs) IndivWrpped
Delivery DatesDoz/Delivery
-6-04/17
COMMONWEALTH OF PENNSYLVANIA - DEPARTMENT OF HUMAN SERVICES
COMMODITY LISTINGS FOR LOCAL PURCHASE PROPOSAL
DATE:COMMODITY CLASS
MISCELLANEOUS FOODS / NAME OF FACILITY / PROPOSAL NUMBER
ITEM NUMBER / DESCRIPTION OF COMMODITY / QTY. / UNIT / UNIT PRICE / TOTAL
7BDONUTS-Ready to Serve. Size: minimum weight: 1.6 oz. Bulk.case
Assorted to contain at least three types such as plain,
powdered and crunch. Packaged approximately 108 ct./case.
Acceptable BrandCode(s)
All Round Foods9930
Rich’s (104 ct./cs)2250
Delivery DatesCase/Delivery
8BFRENCH TOAST-Individually Frozen. Toaster Ready. doz.
Kind: Plain or Cinnamon. Weight: 1.5 - 1.75 oz.
each. Deep-fat fried not acceptable. Packaged
in cartons or polybags; 96-144/case.
(Buyer to specify kind.)
Acceptable BrandsCode(s)
Echo LakeMF8000
Aunt Jemima5870 (1.5 oz) 144/cs
Mrs. Butterworths46003 (1.5 oz) 144/cs
Delivery DatesDoz/Delivery
9BFRENCH TOAST STICKS-Individually Frozen. Heat and case
Serve. Not less than 3/4 oz. 180 sticks per case.
Flavor: Plain or Apple/Cinnamon.
(Buyer to specify kind.)
Acceptable BrandsCode(s)
Aunt Jemima43585
Farm Rich 67400
Mrs. Butterworths46002
Delivery DatesCase/Delivery
-7- 04/17
COMMONWEALTH OF PENNSYLVANIA - DEPARTMENT OF HUMAN SERVICES
COMMODITY LISTINGS FOR LOCAL PURCHASE PROPOSAL
DATE:COMMODITY CLASS
MISCELLANEOUS FOODS / NAME OF FACILITY / PROPOSAL NUMBER
ITEM NUMBER / DESCRIPTION OF COMMODITY / QTY. / UNIT / UNIT PRICE / TOTAL
10BPANCAKES-Individually Frozen. Toaster Ready. case
Kind: Plain. Weight: 1.2 oz. each.
Approximately 4" in diameter. Packaged in cartons or
polybags; 144/case.
Acceptable BrandsCode(s)
Echo LakeMF7000
Aunt Jemima43571
Mrs. Butterworths46004
Pillsbury63129
Delivery DatesCase/Delivery
11BWAFFLES-Individually Frozen. Toaster Ready. doz.
Kind: Plain, or whole wheat. Approximate weight range
per waffle: 1.25 oz. Packaged in cartons or polybags;
96-144/case. (Buyer to specify kind.)
Acceptable BrandsCode(s)
Aunt Jemima43573
Mrs. Butterworths (Jumbo Square)46001
Delivery Dates Doz/Delivery
CAKES, FROZEN
CAKE-Frozen. Shall have been fully baked in a sheet pan,
loaf pan or individual unit as specified, and be
individually packaged. It shall not be soggy or scorched
and shall have a flavor characteristic of the particular
type of cake and icing specified. The cake and icing shall
not exhibit any cracks or dryness. Frosting shall not
adhere to packaging material. The cake shall contain
fruits, chocolate, nuts, spices or coconut as specified.
Cake shall be quick frozen; age of product at time of
shipment shall not exceed 45 days. Cake shall be packaged
to afford adequate protection against deterioration and
physical damage during shipment. Slicing instructions
shall be on the package to ensure the expected yield.
Sheet cakes and brownies shall be in 16"x12" trays,
4 trays per case or equivalent.
-8-04/17
COMMONWEALTH OF PENNSYLVANIA - DEPARTMENT OF HUMAN SERVICES
COMMODITY LISTINGS FOR LOCAL PURCHASE PROPOSAL
DATE:COMMODITY CLASS
MISCELLANEOUS FOODS / NAME OF FACILITY / PROPOSAL NUMBER
ITEM NUMBER / DESCRIPTION OF COMMODITY / QTY. / UNIT / UNIT PRICE / TOTAL
12BBROWNIES, CHOCOLATE-with chocolate icing with or without nuts.(Buyer to specify with or without nuts) case
Packed 4; 12" x 16" trays or 8; 8" x 12" trays. Buyer to specify
Acceptable BrandsSugar freeCode(s)CodeW/O Nuts/icing)
(w/o nuts)
Sara Lee711582418288
Foxtail902002 902004
Rich’s (un-iced)9146191480
Sweet Street Desserts, Choc.chunk (un-iced)1047
Delivery DatesCase/Delivery
13BCHEESECAKE-Tray Pack (28 cut). Cheese cake shallcase
be in 8"x15" tray, and packed 4 trays per case.
Acceptable BrandsCode(s)
Sara Lee8018
Delivery DatesCase/Delivery
14BCOFFEE CAKES, BLUEBERRY OR FRENCH CRUMB case
Coffee cakes shall have 24 individual units per
tray, packed 4 trays per case. (Buyer to specify type.)
Acceptable BrandsCode(s)
Sara Lee
- French8202
- Blueberry8203
Delivery DatesCase/Delivery
04/17
-9-
COMMONWEALTH OF PENNSYLVANIA - DEPARTMENT OF HUMAN SERVICES
COMMODITY LISTINGS FOR LOCAL PURCHASE PROPOSAL
DATE:COMMODITY CLASS
MISCELLANEOUS FOODS / NAME OF FACILITY / PROPOSAL NUMBER
ITEM NUMBER / DESCRIPTION OF COMMODITY / QTY. / UNIT / UNIT PRICE / TOTAL
15BPOUND CAKE-minimum weight: 16 ounces. Pound case
cake shall be loaf shape and packed 12 per case.
Acceptable BrandsCode(s)
Sara Lee8298
Delivery DatesCase/Delivery
16BBANANA SHEET CAKE-with Buttercream Icing. case
Acceptable BrandsCode(s)
Sara Lee8242
Delivery DatesCase/Delivery
17BCARROT CAKE-with Cream Cheese Icing. Sheet cakecase
12" x 16" sheet or 9" round.
(Buyer to specify type.)
Acceptable BrandsSheet/Code(s)Round/Code(s)
Sara Lee82468549
Delivery DatesCase/Delivery
18BCHOCOLATE CAKE-with Chocolate Icingcase
12" x 16" sheet or 9" round.
(Buyer to specify type.)
Acceptable BrandsSheet/Code(s)Round/Code(s)
Sara Lee82448547
Delivery DatesCase/Delivery
-10-04/17
COMMONWEALTH OF PENNSYLVANIA - DEPARTMENT OF HUMAN SERVICES
COMMODITY LISTINGS FOR LOCAL PURCHASE PROPOSAL
DATE:COMMODITY CLASS
MISCELLANEOUS FOODS / NAME OF FACILITY / PROPOSAL NUMBER
ITEM NUMBER / DESCRIPTION OF COMMODITY / QTY. / UNIT / UNIT PRICE / TOTAL
19BCOCONUT CAKE-Yellow cake with White Icing,case
topped with coconut. 12" x 16" sheet or 9" round.
(Buyer to specify type.)
Acceptable BrandsSheet/Code(s)Round/Code(s)
Sara Lee82479323
Delivery DatesCase/Delivery
20BGERMAN CHOCOLATE SHEET CAKE-with German case
Chocolate Icing.
Acceptable BrandsCode(s)
Sara Lee8245
Delivery DatesCase/Delivery
21BORANGE SHEET CAKE-with Orange Icingcase
Acceptable BrandsCode(s)
Sara Lee8243
Delivery DatesCase/Delivery
04/17
-11-
COMMONWEALTH OF PENNSYLVANIA - DEPARTMENT OF HUMAN SERVICES
COMMODITY LISTINGS FOR LOCAL PURCHASE PROPOSAL
DATE:COMMODITY CLASS
MISCELLANEOUS FOODS / NAME OF FACILITY / PROPOSAL NUMBER
ITEM NUMBER / DESCRIPTION OF COMMODITY / QTY. / UNIT / UNIT PRICE / TOTAL
22BANGEL FOOD CAKE, UNICED-8" Round, individually case
packaged with cardboard container. Product not to
contain egg yolks.
Acceptable BrandsCode(s)
Rich’s70018
Chef Fran
Colonial
Old Fashion6071
Sara Lee7529 (6/cs)
Delivery DatesCase/Delivery
23BSPONGE CAKES, UNICEDcase
Acceptable BrandsCode(s)
Sara Lee8240
Delivery DatesCase/Delivery
This section is for special events
Cakes (Specialty cakes)
Pellman brand (9” Round)Types: Banana Black Forest Carrot Coconut Triple Chocolate Raspberry Chocolate German Chocolate Creamy Cheesecake (60oz.)
04/17
-12-
COMMONWEALTH OF PENNSYLVANIA - DEPARTMENT OF HUMAN SERVICES
COMMODITY LISTINGS FOR LOCAL PURCHASE PROPOSAL
DATE:COMMODITY CLASS
MISCELLANEOUS FOODS / NAME OF FACILITY / PROPOSAL NUMBER
ITEM NUMBER / DESCRIPTION OF COMMODITY / QTY. / UNIT / UNIT PRICE / TOTAL
PIES,FROZEN
PIES-Frozen, Baked or Unbaked, 10". Fruit fillings shall
be prepared from fresh, canned, evaporated or dried fruit,
or frozen fruit, with sufficient sugar added. The fillings
shall not be less than 50%, by weight, of fruit, based on
the weight of fresh fruit. Soft fillings shall be plain
water or milk fillings. Appropriate flavorings, spices,
seasonings, thickening agents and other FDA approved
ingredients may be used which will give a satisfactory
finished product. Crust shall be evenly baked with no
areas of burned or scorched crust; shall be flaky and not
tough or soggy; shall have no off-flavor or off-odor.
Fruit pies shall weigh a minimum of 38 ounces. Soft pies
shall weigh a minimum of 36 ounces w/the exception of
Boston Cream Pie. Shall be held at 0F, or lower until
time of receipt. Pies shall be individually packaged to
adequately protect them from danger or contamination.
Packed four to six pies per case. Buyer to specify baked
or unbaked for fruit pies.
FRUIT PIES
24BAPPLE PIE-Baked or unbaked.each
Acceptable BrandsBaked/Code(s)Unbaked/Code(s)
Nifda
Pies Inc.
Chef Pierre71259277
Foxtail 702322702122
Delivery DatesEach/Delivery
25BBLUEBERRY PIE-Baked or unbaked.each
Acceptable BrandsBaked/Code(s)Unbaked/Code(s)
Nifda
Pies Inc.
Chef Pierre9280 or 5007
Foxtail702192
Delivery DatesEach/Delivery
04/17
-13-
COMMONWEALTH OF PENNSYLVANIA - DEPARTMENT OF HUMAN SERVICES
COMMODITY LISTINGS FOR LOCAL PURCHASE PROPOSAL
DATE:COMMODITY CLASS
MISCELLANEOUS FOODS / NAME OF FACILITY / PROPOSAL NUMBER
ITEM NUMBER / DESCRIPTION OF COMMODITY / QTY. / UNIT / UNIT PRICE / TOTAL
26BCHERRY PIE - Baked or Unbaked.each