Leduc Ringette Association
Agenda
Monday, July 18, 2016 @ 7PM
Kosmo’s Kitchen – LRC

In Attendance: Chelsea Cameron, Ryan Heck, Kari Baker, Kristine Gullickson, Bonnie Lammie, Ken Milne, Craig Stuparuk, Pam Horn, Mike Baker, Serena Heintz, Shelby Berghs, Mel Milne, Denise Broadbent

• Call to Order: 7:01pm

• Approval of June Minutes

Kari makes a motion for approval of the June minutes, Kristine seconds the motion,

All in favor.

• Additions to Agenda - No

• Reports/Updates – Read prior to meeting:

• President's Report – Chelsea Cameron

Tamara has stepped down from the board. Fundraising position is now open.

Todd Merriot has expressed interest in joining the board - I have reached out to him to see if he is interested in any of the available positions open.

As a board we need to discuss Board Vacancy (as per our Bylaw rules 9.1.a)

• Past President - Ryan Heck

National’s Update – Event Dates are March 27 to April 1

Theme is Wild Out West

July 27 is the Launch Date at Freson Bros in Stony Plain (Main Sponsor)

Will be looking to have 400 volunteers during the event and looking for more senior volunteers now mostly for marketing/sponsors

Leduc Hall of Fame Banquet – Put on by CRC and City of Leduc, Date needs to be set, to be held at the Renaissance Hotel

• Vice President – Kari Baker

Nothing to Report

• Treasurer's Report –Kristine Gullickson

Current Balance: $46422.47 (As of July 17, 2016)

See attached copies of spreadsheet.

• Secretary - Bonnie Lammie

• Ice Allocator's Report – Ken Milne

- Ice Begins Sept. 1.

- all of our ice is considered prime time,the rate is $128.31/hour including GST. The effective rate is higher when multiple slots run consecutively due to having to pay for the flood time.

- Bonnie, First cheque is due to the LRC by Sep. 1. $6608.02. As ice is returned, the contract amount for each payment changes, when there are changes I will forward you the updated contract so you can pay the correct amount and have backup.

- No ice on Last Saturday in September or the 2nd Saturday in October.

-attached is the ice plan to September 12th. All age groups get 4 hours of ice, except U19 only gets 3. Any slot can be used for whatever we want.

-I suggest balancing games run as needed between Sep 15 and Sep 18.

- Come Try is booked for Sep. 10 at 12:15pm to 1:30pm. Part of our regular ice.

Chelsea will contact Ringette Alberta about our Come Try Event (Posters come from ringette AB). Set up swap meet for equipment at the same time. See if Evolution might be interested in coming out and selling ringette gear. Use the website to see if anyone can donate old sticks for the come Try Event.

- Tournament ice is Jan 13-15, 2017.

- nothing is set; we can redo the schedule to accommodate the athlete assessments.

• Referee-In-Chief's Report – Allison Cowell

• Equipment Manager's Report - Craig Stuparyk

Rounded up 2 stray mini nets - now have 4 total.

Waiting on team numbers.

Purchase one more set of mini nets. Ken motions, Denise seconds and all approve.

• Registrar's Report – Pam Horn

See attached reports.

• Zone 5 Rep. Report – Pam Horn

Nothing to report; next meeting is in August.

• Fundraising & Bingo Report – Tamara Bellerose

Stepped down from board July 15th via email.

• Coach Coordinator - Mike Baker

Coaching applications: received 3 (1 U10, 1 U12, 1 U19) applications to date with 1 more potentially coming in. Will send out another email to the association looking to get more applications in.

Post on volunteer Leduc

Recruit from past members to see they are interested in coaching

Put up notices at U of A, NAIT for coaches

• Manager Coordinator - Serena Heintz

Nothing to Report - re: Manager Coordinator.

Re: Mascot purchase - planning association bottle drive for August 6th. Need to ensure who will be available from the board to help out.

Send out an email to all ringette families in regards to bottle drive, looking for volunteers to help. Also, bottles can be dropped off at Serena’s house prior to bottle drive in you can not be there on August 6th.

• Player Dev. Report – Shelby Berghs

Power skating- looking into different prices, how many times per team per month?

Yoga- looking into different prices, I got a price from Believe-body, mind, soul and they charge $120 per session (may alter if I we book multiple) haven't heard back from others I emailed.

Look into all different elements for outside activities for ringette players.

Denise advised that the Public Health Unit will provide free nutrition classes for parents/players.

Evaluations- need to talk with Chelsea about possibly hiring out. Also need to book ice with Ken.

Chelsea and Shelby will talk in regards to evaluations. Chelsea advised that 200 Hockey is the company we might hire to do evaluations, $200/session (more $$ for extra evaluators).

Shelby will need a sub committee for evaluations/UAA’s (Chelsea, Mike and Serena will help)

• Social Media Director: Mel Milne

Nothing to report.

• Tournament Coordinator's Report – **Open Position**

Ice Booked – January 13 – 15, 2017

• Webmaster Report – Sherrill Gering

• PR & Marketing – Denise Broadbent

⁃ No new sponsors have been approached

⁃ A great testimonial has been supplied by L.A. Nissan. It will be used in the pursuit of new sponsors.

⁃ It will benecessary to have more support for securing sponsors. I would like to request that all Board Members provide a list of 10 businesses that they would recommend as potential sponsors- including name and contact information for a key business contact,any connection they may have their recommended companies, and if they are willing to make the initial approach.

Denise has requested that all board members provide their list of 10 businesses to contact for sponsorship by July 31.

⁃ An RFP has been issued to at least 7 promotional products suppliers. Deadline to submit proposals is Wednesday July 20. Will select supplier by July 23. I would like to create a sub-committeeof three Board members to review the proposals under thistight time line. Sub-committee members will independentlyreview all proposals and submit their rankings to Denise. If there is no clear choice, a meeting may be held to discuss the proposals. Chelsea and Kari will help review the proposals with Denise.

• Unfinished Business:

• Open Board positions

• Website – look at getting outside training and/or support for upgrading the website

• Better Player Invoice – Craig has heard nothing

• Casino & Chase the Ace Application Information

With Tamara stepping down the Chase the Ace will be put on hold for now.

Casino – Chelsea motions to apply for casino application, Denise seconds motion, all in favor. Kari will complete the casino application.

Mini Net Purchased - do we want to up our total to 6? See Equipment Manager Report

• New Business

* Nationals Update

* Open Team and affiliation charges – Last season players that were brought in to play when the team was short were charged a fee. This is not approved by the board and goes against the bylaws. Kari will send out an email to the Open Coach to have the funds sent back to the ringette association. We need a list of players that paid and their contact information so they can be refunded that fee.

As of right now we do not have enough players for an Open Team. Post on the website to see if there is interest for Open Team players.

• Next Meeting: Chelsea will send out an email to see what date works for everyone.

• Adjournment: 9:04 pm