Introduction
This assignment will have one business letter, one interoffice memorandum and one email. For the scenario I will assume that I have worked for the last five years as an administrative assistant for the Human Resources Department of Broadworth General Hospital. The Director of Human Resources, Miriam Hopkins, has charged me with organizing a two-hour training seminar to be attended by the hospital’s 20 office supervisors. The seminar should cover sexual harassment and unlawful discrimination in the workplace. For the last 20 years, the hospital has contracted all training through the nationally acclaimed Wydade Consulting Services. Jeremy Dittmer, employee relations specialist, is manager of the local branch of Wydade. He requires a three-month advance notice regarding any training Broadworth needs so he can supply an appropriate trainer and any materials that may be required. This is the first time I have dealt directly with Mr. Dittmer. I must also make all necessary arrangements for the seminar, including time, date, a room at the hospital for training, any resources the trainer needs, any materials those who attend might need, and light refreshments for a 15-minute break.
Business Letter
Name
Human Resources Department of Broadworth General Hospital
Contact
Date
Jeremy Dittmer
Employee Relations Specialist
Contact
Dear Jeremy Dittmer:
I would like to cordially invite you to the Broadworth General Hospital to conduct your specialized seminars for our 20 office supervisors in the Human Resources Department.
The focus of your seminars will be sexual harassment and unlawful discrimination in the workplace.
I would like to know what you require in order to help you with your seminars. I am in charge of making all necessary arrangements for the seminar. What time will the seminars be? What date will be the seminars? Once I have this information, I can let you know what room in the hospital for training the seminars will be located in. What resources do you require for the seminars? What materials do you need from us in order to do the seminars? Do you have any allergy considerations pertaining to the light refreshments that will be served during the 15 minute break time?
I look forward to hearing from you soon.
Sincerely,
Your Name
Interoffice Memorandum
From: Your Name
To: Miriam Hopkins, Director of Human Resources
Re: Jeremy Ditter’s Seminars
Date:
Dear Ms. Hopkins:
I have confirmed that Jeremy Ditter will be conducting his sexual harassment and unlawful discrimination in the workplace seminars on December 1, 2016 at Broadworth General Hospital. The room that I have booked for the seminars are Room 1-A which comfortably will seat the 20 supervisors in Human Resources Department.
The catering for the 15-minute break will be done by the hospital food services staff. Jeremy Ditter has confirmed that he requires a projector and a widescreen monitor to project his materials and the only materials he requires from us are notepads and pens for the 20 supervisors present to take notes. He will provide all other materials for the seminars.
The seminars will take place in the morning from 9:00 a.m. to 11:00 a.m. with a 15 minute break. Part Two of the seminar will take place in the afternoon from 1:00 p.m. to 3:00 p.m. also with a 15 minute break all occurring on December 1, 2016. I have already received confirmation from all 20 supervisors that they will be in attendance.
If you have any questions, please feel free to contact me.
Sincerely,
Your Name
From: Your Name
To: Jeremy Ditter
Date: November 28, 2016
Dear Mr. Ditter,
This is to confirm your attendance on December 1, 2016 to do sexual harassment and unlawful discrimination in the workplace seminars in the morning and afternoon at the Broadworth General Hospital. If you require any last minute items, please feel free to contact me.
Sincerely,
Your Name